Overview
Failed Units
When a student fails a unit then they may be eligible to take that unit again in future time periods or intakes. The following enrolment outcomes are considered equivalent for the purposes of this test:
ENROLMENT_WITHDRAWN
ENROLMENT_FAILED
Meeting Prerequisites for Future Time Periods in the Current Time Period
It is common practice for providers to open unit registrations to students before the results of the current time period have been ratified or published. When this practice is followed it is necessary to make the assumption that the student will, all things being equal, complete their currently enrolled units at the end of the current time period. This is necessary when there are pre-requisite rules defined on the course plan.
Paradigm considers the following enrolment status codes as equivalent to the student having successfully completed the unit for the purposes of allowing students to perform new unit enrolment:
ENROLMENT_COMPLETED
ENROLMENT_EXEMPT
ENROLMENT_SATISFIED
ENROLMENT_TRANS_CRED
These status codes are only considered when the course plan is set as open to students, meaning when the current date is within the date range defined in the configuration period UNIT_ENROLMENT (you can learn more about configuration period edit on this article: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984994/Edit+Time+Period#D.-Edit-Configuration-Period).
Implications
When you create a scheduled unit, the staff member / user has the ability to limit the number of participants or enrolments available within that scheduled unit. When students are enrolling themselves via the course plan, students will select the unit on the first page and then click enrol. It is on the second page that the course plan will indicate how many places are still available within that schedule and if the student can enrol into that scheduled unit or not. If the schedule is full, the student will receive the message “..class full…need to select an alternative unit..”
This can be useful when classrooms have limited capacity, or you want to limit the number of students within a scheduled unit for whatever reason.
NOTE
The System can be set up so that students can confirm their current contact details (Addresses, email, phone numbers) prior to accessing the Course Plan. This can be set up to be confirmed every study period, or once a year.
BE ADVISED
When the system checks for potential timetable session clashes it will only assess scheduled units that have unit statuses of Confirmed, Applied and Enrolled. All other statuses are excluded from the check.
Workflow
STEP 1 Load the Student’s Course Plan page
A How to load the Course Plan page as a Student
1 Login to Paradigm using your username and password, to load your student record in the system.
2, 3, 4 Choose Student > Course Enrolment > Course Plan menus on the side.
5 Select the course you are enrolled in.
B How to Use the Course Plan as an Administrator or Staff Member
1 Load the student's record
2, 3, 4 Choose Student > Course Enrolment > Course Plan menus on the side.
STEP 2 Select and enrol the required scheduled units
1 For information on Course structure hover over the unit Id. This can provide information if the unit is a core or elective, if the units has pre or co-requites, or if the units is completed what the final grade was.
2 Select the units for the next study period by clicking the tick boxes in each one required.
3 Scroll to the bottom of the page and click the Proceed with Enrolment in Selected Units button
4 Click the radio button on the right hand side next to each unit to select which instance of the unit you want to be enrolled into. (e.g. Online, On Campus, Monday, etc)
5 Click on the Show Times button to select the session time you want to attend.
6 Click the Check Class times button to confirm your selection and move to the next screen. If you wish to change your unit selections click on the Change Units button to return to the Course Plan.
7 If Required, click in the Leave Student Services a message and write any messages needed to be communicated to student services about your enrolment.
8 Click the check boxes next to the 2 required statements:
9 Click the Enrol now Button. If the selection needs to be changed this is your final opportunity to alter it before the enrolment is completed. if you wish to alter the selections please click the Change Unit selections button.
10 Click on the Send Message Button, an email containing the enrolment information is sent to the Student's email address and to student services / Administration. The Enrolment is now completed.