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Overview

Once a student has been issued with a USI, it remains with them for life, and the same USI can never be issued to any other person. If a student provides a USI then you must verify that it is both complete and genuine. This knowledge article will guide you on how to verify USI provided by students within Paradigm.

Complexity: LOW to MEDIUM

 What is a Unique Student Identifier (USI)?

The USI (Unique Student Identifier) is required for all VET level students receiving nationally recognised training to comply with Government reporting requirements. The USI is an initiative of the Australian Government to ensure that students are able to access their student records even if providers cease to trade. As of 22 May 2017, students can use their USI to obtain a transcript of their units of study. The USI transcript currently holds data for units of study from 2015 to now.

More details here.

INFO:

Once a student has been issued with a USI, it remains with them for life, and the same USI can never be issued to any other person. If a student provides a USI then you must verify that it is both complete and genuine.

Workflow

BE ADVISED:

M2M Key for USI Registration

The instructions below assume that as a Provider you have already obtained an M2M key in order to enable Paradigm to gain access to the USI service.

Refer to the workflows in this knowledge article: USI (Unique Student Identifier).

 1. How to Verify USI in Paradigm

  1. Load the student's record

  2. Click on the Student Details option in the side menu.

  3. Move down the side menu and click the USI Edit option and check the details of the student record.

  4. Only two fields USI Student Number and Given Names are editable, the remaining fields are read-only.

  5. Click the Verify USI button to verify the student’s USI.

NOTE:

The system not only verifies the USI number, but it also crosses check other fields: student’s Given Name, Family Name, DOB to see if any of them is matching the USI number on the USI service website.

6. You will see either Success or Error responses as below:

(tick) Success

(error) Error

If it’s verified, you will see a green successful message at the top of the screen.

 You will see a red error message against each invalid field that the government could not verify.

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External Resources

Overview | Obtain M2M Key | USI | Workflow | External Resources

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