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Objective

This article provides the file structure of NAT00060 - Unit of Competency/Subject File, understand it will help you to validate errors once you submit the file to AVETMISS validation software (AVS). It also includes the workflow of how to generate a NAT00060 file from Paradigm.

Complexity: MEDIUM

Page Contents

Assumptions

  • The User understands AVETMISS national reporting, state reporting if applicable

  • The User has access to AVETMISS Validation software (AVS)

  • The User has an understanding of txt file formats

  • The User has downloaded and read the latest version of VET Provider Collection specifications

  • The user has an understanding of the Australian Vocational Education System.

Key terms and concepts

The Subject (NAT00060) file contains a record for each unit of competency, accredited unit or
module associated with enrolment activity during the collection period.
A unit of competency, accredited unit or module can be studied independently but is usually
offered as part of a qualification, course or skill set.

The Subject (NAT00060) file provides information about units of competency, accredited units and
modules that are undertaken and/or completed by clients during the collection period.

File relationships

For each unique Subject identifier in the Subject (NAT00060) file there must be at least one
corresponding record in the:
Training activity (NAT00120) file.
If there are no subject enrolments and therefore no Training activity (NAT00120) file, then the
Subject (NAT00060) file is not required.

Subject File Structure

Silverband generated ID

AVETMISS Field Name

Paradigm Entities

Paradigm Internal Field Names

Default Paradigm field labels

Paradigm Menu Location

Field Type

Default Paradigm Value

Width

AVET037

Subject identifier

Base Unit

TEXT

12

AVET038

Subject name

Base Unit

TEXT

100

AVET035

Subject field of education identifier

Base Unit

TEXT

6

AVET040

VET flag

Base Unit

4

AVET127

Nominal hours

Base Unit, Assessment

1

Workflow

 1. How to run NAT00060 Subject file

  1. Click on the Report tab on the side menu 

  2. Click on AVETMISS option on the side menu

  3. Find Unit of Competency (NAT00060) file, click on Get Report blue button

  4. Refer to the following parameters of generating a report

  • Institution: choose the VET course provider

  • AVETMISS Report template: choose 2018 NAT00010 Training Organisation (Note: Government has no major updates to the AVETMISS reporting guidelines since 2018)

  • AVETMISS Contact (Note: this field is only relevant if you are submitting Victorian VET reporting)

How to create an AVETMISS contact: You can assign the role of AVETMISS contact to a contact via Contacts > Edit details > Assigned roles for contact, click on Assign Role button. Once you set it up, the contact will appear in the list of drop-down options.

  1. Click on Produce Report button

  2. In the new page, right click on the blue hyperlink

'Here is the file' and choose save the link as..

  1. Save the file on you preferred location

  1. Open the file and double check the file content.

  • Note: Refer to the report details and the above file structure you will find out where to fill out the missing information.




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