Overview
Objective
Upon completion of this KB the user will have an understanding of the sections within the reports tab, the types of reports available and where to create custom reports.
Assumptions
- The User has the minimum required level to access the Reports Tab
- The user has an understanding of the Australian Tertiary Education System / VET Sector.
- The user has an understanding of the types of reports needing to be generated for Government reporting (HEIMS, AVETMISS and TESQA), internal reporting and communications to students (Letters)
Key terms and concepts
Within the Reports available there a re 3 types of Reports: Letter, Operational and Government.
Letter Reports are pre-formatted letters that can be generated including student specific information and data. Some can be produced and either emailed via the communication module others are designed to printed and supplied to the student as required.
Operational Reports are reports that can provide the institution with data on Student enrolments, courses, class lists, transcripts etc
Government Reports are reports that are designed to fulfil the reporting requirements placed on institutions by TESQA, HEIMS and AVETMISS. This also includes PIR reporting.
| Section | Brief Overview |
|---|---|
| HEIMS | This section contains all of the reports required for HEPCAT / HEIMS reporting |
| Provider | Provider Reports section contain reports used for day to day reporting of student cohorts and providing data for teaching staff such as Class list, Students by degree, emails lists of cohorts, entering final grades, session reports etc |
| Student | Student reports section has reports / documents specifically for students, Transcripts, AHEGS, Testamur, Statement of Attainments, Student Card, Enrolment Summary, Student Payment Advice, Advisor reports, Session attendance, Notification of Results etc |
| Financial | The Financial Section contains reports around finance, Student Units Summary report, Student Sundry invoice Summary, Student payment Summary, Commonwealth Assistance Notices etc |
| Letters | Letter reports are pre-formatted letters that can be generated including student specific information and data. |
| All | If you are unsure of the report you are looking for, or what type of reporting can be done from paradigm this is a list of all reports available. The reports available within this section are determined by the users level of access. |
| Previous Reports | If you have previously run a report and don't want to have to reproduce it a historical list is available of |
| Report Builder | The Report Builder is a tool for being able to build and customise reports. By using the base reports fields / data can be selected, filtered and ordered to provide complex reports. Alternatively a report can written using SQL. Reports can be saved for Global use, or restricted to certain access levels or used as private reports to only allow the author access. Reports can be produced in HTML, CVS, Custom CVS, XLS, JSON or XML depending on the institutions reporting requirements. |
| VET HEIMS | This section contains all of the reports required for HEPCAT / HEIMS reporting |
| Verify Reports | |
| VSR Reports | Victorian Student Number Report - This will generate and submit a report of all pending student registration information relevant to the VSR. This includes the process to retrieve the VSN for new students. |
| AVETMISS | This section contains all of the NAT Files required for AVETMISS reporting |
| TESQA | This section contains all of the reports required for TESQA reporting including PIR full year and Half year, PIR Past Course Completions |
| Report Edit | This section will allow for edits to be made to access levels for the reports as well as adding parameters to some basic reports. Additional edits of changes can only be made by the development team. |
Implications
Some of these reports can contain sensitive information and there fore should be available to all staff. These can be restricted by access level and hidden depending on the requirements of the institution.
Workflow
How to load options within the Reports tab
- Click on the Reports tab within the side menu
- Select the Sub option from the side menu
- The page has now been loaded
Further reading
Reports Tab Sub menus