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Objective

Upon Completion of this KB article you will be able to create / edit Advisors reports within Paradigm 

Complexity LOW

Page Contents

Assumptions

  • You have an understanding of the Australian Tertiary Education System.

  • You have an understanding of HDR (Higher Degree by Research) reporting requirements

Key Terms and Concepts

An Advisor is a member of a faculty, whose role is to help and guide students who are candidates for a Thesis or dissertation program, helping them select coursework, as well as shaping, refining and directing the student's choice of discipline in which on which they will write a dissertation. The Advisors are associated to the student record for tracking and reporting purposes. Reports can be saved, printed and emailed as required.

Field

Brief Description

Submission Date

Date the Advisor has completed the review

Fee

Amount charged for the review

Amount Paid

How much of the fee has been paid for the review

Payment date

On what date was the payment received

Are you the Principal or Associate Advisor for this student?

Principal or Associate Advisor for this candidate

Thesis Title

What is the title of the Thesis

Has the approved coursework been completed to the required standard

Yes /No

HREC Approved

Yes/No

Is the Student Part-time /Full Time

Full-time / Part-time

Do you meet - meeting frequency

  • Weekly

  • Fortnightly

  • Monthly

Comment on the progress of the student with reference to the following factors:

  • Reading and management of the relevant literature;

  • Capacity with necessary languages;

  • Management of other research processes (for example, interviews);

  • Production of written work; organisation; motivation; time-management;

  • Initiative and creativity; capacity to take direction.

Here the Advisor can comment on the candidates progress or lack of progress

Have there been any particular difficulties encountered during candidature?
(This could include inability to access necessary resources; health or family problems experienced by the candidature.)

Here the Advisor can comment on the candidates circumstances surrounding their studies

Given the candidate's current progress, when do you envisage the candidate being ready to submit ?

Approx or specific time line for submission

Do you recommend continuation of candidature ?

Yes /No

If NO please give comments:

Comment re the No answer

If you are going to be away or unavailable at any time in the next twelve months, 
what arrangements have you put in-place to ensure that the candidate has access to appropriate supervision?

Here the Advisor can comment on their availability in their capacity as an Advisor for this student

Workflow

 1. How to Create an Advisors Report

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box:

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button

  5. This will show a list of students that meet the searched criteria

  6. To filter the results, In the search box above the list of students, start typing the student's first or given name, to reduce the number of results

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row

  8. The student's record has now been loaded

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Advisor Report option in the side menu

  11. Scroll down to the Advisor Report Details section

  12. Enter the required data for the report

  13. Click on the Save Advisor Report button

 2. How to Assign / Add the Role of Advisor to a Contact Record

  1. Click on Contact tab in the side menu

  2. Click on Search in the side menu

  3. Enter any combination of Given name, Surname, Home Institution, Status, Contact role (Paradigm requires at least one search criteria)

  4. Click on the Search Contact button

  5. This will return a list of contacts that meet the searched criteria

  6. To filter the returned options start typing the name of the unit into the search box  The returned results will reduce to match the criteria

  7. Click on the blue hyperlink on the left side of the required record

  8. Scroll down to the Assign Roles For Contacts section

  9. In the Assigned Roles For Contact section click on the Contact drop box

  10. Select the Advisor option

  11. Click on the Assign Role button

  12. The Advisor role has now been added to the Contacts / staff member's contact record

 3. How to Assign / Add an Advisor to a Student / Student Record

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button

  5. This will show a list of students that meet the searched criteria

  6. To filter the list of students, in the search box  above the list of students, start typing the student's first or given name

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row

  8. The student's record has now been loaded

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Course option in the side menu

  11. Click on the Actions button next to the Course to be loaded. The Action menu will open

  12. Click on the Edit  button in the Action menu

  13. Scroll to the bottom of the page to the Contact Search section

  14. Enter at least one of the following options in to the relevant search box: 

    • Given name 

    • Family / Surname

    • Contact Role

  15. Click on the Search All Contacts button

  16. Scroll to the bottom of the page

  17. Click on the Add Contact As Advisor icon next to the contact / staff member to be added as an advisor

  18. The Contact has now been added to the student's record as an Advisor

 4. How to Delete / Remove an Advisor from a Student Record

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button

  5. This will show a list of students that meet the searched criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row

  8. The student's record has now been loaded

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Course option in the side menu

  11. Click on the Actions button next to the Course to be loaded. The Action menu will open

  12. Click on the Edit button in the Action menu

  13. Scroll to the bottom of the page to the Contact Search section

  14. Click on the Delete icon next to the Contact to be removed from the Students record

  15. A warning message will appear - Are you sure that you want to delete the selected item? Click the OK button

  16. The Contact has now been removed from the Student's record

Further Reading

Creating  / Adding Contact records

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