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Objective

This article outlines a series of configuration steps that must take place in prepare a Paradigm site for successfully reporting TCSI data.

Complexity: EXPERT

Page Contents

Introduction

There are potentially two rounds of Paradigm code updates that our providers will need to complete prior to entering TCSI Read-Only mode. Providers who have been long time users of Paradigm are likely to be running on an older version of our code-base and these Provider systems will need to be upgraded to the latest version of our code-base before further TCSI migration work can begin. Silverband continues to work with the providers who are in this group to schedule the upgrade work and then assist the relevant users to migrate their workflows to the new software version.

Once the TCSI update has been deployed, the system will show fields for both HEPCAT and TCSI. This will remain the case until after the system has entered into TCSI Write Mode, at which time Silverband will start deploying patches to mark HEIMS fields as hidden.

TCSI System Preparation

Note

With the scope of the TCSI solution, there are two status fields that are required to be reported. Rather than creating new fields for these elements, we linked them to our status item table. Click here to find more: https://silverband.atlassian.net/wiki/spaces/PKB/pages/985126/Search%2C+Add+and+Edit+a+Status+Items?atlOrigin=eyJpIjoiMjY3Y2JiMzRlOTQwNDlmMDk2YmJhZjdiMjk2MzA4MDUiLCJwIjoiY29uZmx1ZW5jZS1jaGF0cy1pbnQifQ

  • Providers are required to open the System tab from the side menu, click on Search Status Type button. In the search box type in ‘Enrolment’, and click on Search Status Types. If more than one row of data is returned, choose the row for ‘ENROLMENT_STATUS’ by clicking the blue hyperlink at the left side of the screen. For each listed status item, click on its pencil icon to edit the record. Each enrolment status item must have matching entries for the HEIMS Unit of Study Status Identifier and HEIMS Course Outcome Identifier. Only status items that have this correct mapping will be sent to TCSI. Once each status item has matching values, click the Save Status Item button and proceed to edit the next status item in the list.

  • Complete entering data for the courses provided by your institution. This will need to be completed before you can enter any course admission records.

  • Complete the set-up tasks including campus records. This will need to be entered and completed before you can enter courses on campus records and this data will not be imported from HEIMS.

  • Complete the set-up tasks for units on campus. This will need to be completed before you can add any unit enrolment records.

Data Conversion From HEIMS to TCSI

The following points outline a series of updates that will need to be applied to convert historical data to a format that is ready and appropriate for submission via TCSI.

 

  • Courses Of Study Group

    • Match UID3

  • Courses Group

    • Match UID5

    • Update field E596 from TCSI where the value is null in Paradigm

    • Update field E609 from TCSI where the value is null in Paradigm

    • Update field E610 from TCSI where the value is null in Paradigm

    • Course fields of education

      • Import all sub-packets

    • Special interest course extension

      • Import all sub-packets

  • Students Group

    • Match UID8

    • Update field E572 from TCSI where the value is null in Paradigm

    • Update field E573 from TCSI where the value is null in Paradigm

    • Update field E574 from TCSI where the value is null in Paradigm

    • Update field E612 from TCSI where the value is null in Paradigm

    • Disability Extension

      • Import all sub-packets

    • Citizenship extension

      • Import all sub-packets

    • Scholarship Extension

      • Import all sub-packets

  • Course Admissions Group

    • Match UID15

    • Update field E620 from TCSI where the value is null in Paradigm

    • Basis for admission extension

      • Import all sub-packets

    • Course prior credit extension

      • Import all sub-packets

    • Specialisation extension

      • Import all sub-packets

    • Scholarship extension

      • Import all sub-packets

    • RTP stipend amount extension

      • Import all sub-packets

Recommended Post Migration Data Update

The following list outlines various separate updates that Silverband will implement on each Provider database to ensure that historical data is converted, and where necessary, uses the newly introduced TCSI elements.

  • Convert year long indicator - e622

  • Convert basis for admission new packet element e358 only for new records ?

  • Convert basis for admission new packet element e327 only for new records ?

  • Convert disability into new packet element e615 - only for new records ?

  • Copy e572 from course enrolment to student - only for new records

  • Copy e573 from course enrolment to student - only for new records

  • Copy e574 from course enrolment to student - only for new records

  • Convert e493 to e620 - only for new records

Further reading

TCSI Packets (Higher Education Providers)

TCSI Packets (VET Student Loans)

TCSI Push Rules

TCSI Remapped Elements

TCSI Elements with changed options

We highly recommended that all users who will be performing data entry read the following documents so that they gain a strong understanding of the elements that are required to be reported.

FINAL 2020 Data element specifications (24 September 2019)

FINAL HE Data framework and element list (24 September 2019)

HE 2020 reporting requirements v1.0 (24 September 2019)

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