Overview

Objective

upon Completion of this KB the user will be able to produce and validate the Past Course Completions File (PS) ready for import into HEPCAT

Assumptions

The user has Admin access
The user has entered required data to generate the Campus File
The user has an understanding of Element numbers required in HEPCAT reporting / Paradigm
The user has access to HEPCAT to import and validate the HEIMS reports

Field Name	Brief Overview
Institution*	Select the Institution(s) that the report is being submitted for. If Multiple select as many as required
HEIMS Report (Year Students Completed)	From the Drop down field select the Collection Year that the report is for
Submission Year (Year Students Completed)	Enter the Year the submission is for e.g 2018
Period Number	Select the Period Number. January 1 to June 30 is Period 1 and July 1 to December 31 is Period 2
Submission Number*	Within Each Period multiple submissions can be made, select the submission number next in the sequence remembering that the first one for each new year is 1. A Submission will be allocated a number from 3 pieces of data e.g. 2018 1.2 - meaning 2018, period one submission 2
Course Level*	Elicos Postgraduate Undergraduate VET Secondary Non-Award
Course Enrolment Status*	Applied Completed Confirmed Deferred Enrolled Exempt Incomplete Internal Offered Provisional Withdrawn
HEIMS Start Date*
HEIMS End Date*
HEIMS Revision Number	Select this number only if producing a PS revision file
Output to DESTPAC (Do not Tick for HEPCAT)
Report Mode	Non-Interactive Mode (Files will be emailed) On Screen Summary Mode On Screen Full details Mode

This section of the KB will explain what potential issues or problems users can come across and why they happen.

This section explains the exact workflow of how a task/process should be conducted.

It is recommended to divide the task into sub headings.