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Overview


Objective

Upon completion of this kb the user will be able to obtain and verify a students USI.

For Senior Administrators - How to renew  the AusKey certificate

Assumptions

  • The User has the minimum required level to edit a record.
  • The student record has already been created.
  • An understanding of Australian Tertiary Sector / VET Sector
  • Paradigm has been connected via API to the Governments USI database
  • The User has the required identification  / Certificates from the student to be sufficiently identified. 
        These include:
        * Australian Birth Certificate
        * Certificate of Registration by Descent
        * Australian Citizenship Certificate
        * Australian Drivers Licence
        * Medicare Care
        * Australian Passsport
        * Visa (with non Australian Passport)
        * ImmiCard
  • For Auskey Renewal - The Device Custodian (as nominated by your RTO) required a Username and Login for the ABR Auskey Manager

Key terms and concepts


Field NameBrief Overview
USIThe USI (Unique Student Identifier) is required for all VET level students receiving nationally recognised training to comply with Government reporting requirements. The USI is an initiative of the Australian Government to ensure that students are able to access their student records even if providers cease to trade. As of 22 May 2017 Students can use their USI to obtain a transcripts of their units of study. The USI transcript currently holds data for units of study from 2015 to now.
AusKeyIs the Authentication connection between Paradigm and the USI Registry System. AusKeys have an expiration data for two years after creation. An Error "Creator of this fault did not supply a reason" may present if the Auskey has either expired or about to expire. The RTO's AusKey Administrator needs to obtain a new Device AusKey to replace the old one.

Implications

Once a student has a USI it remains with them for life.
If a Student provides a USI it will still need to be verified as genuine and complete.

Workflow

How to Obtain a USI

  1. Load the student's record
  2. Click the Student details option on the Side menu
  3. Click  the USI Edit option on the Side Menu
  4. Check the pre-completed details from the students record
  5. Select the Document type being used to verify the student's identity
  6. Enter the addition information required to verify the document type you are using
  7. Click the Save USI detail button
  8. Click the Request USI Button
  9. The Students USI has now been allocated / received
  10. Click on the Edit details option on the side menu
  11. Click on the date picker next to the USI Verified date to select the date of verification

How to Renew AusKey Certificate

To Obtain a new AusKey certificate an application needs to be made online through the AusKey manager  -  https://abr.gov.au/AUSkey/  by the AusKey Device Custodian (requiring the Username and Valid Password). The Device Custodian submits the application and the system generates a reference number and an email is sent to the Device Custodian. The Device custodian is them  prompted to download the new certificate and sorting it in the required manner safeguarding the certificate. Once the new certificate has been obtained please contact the Paradigm help desk to arrange secure transfer of the certificate for linking into the system. 

Further reading

Add New - Student

Edit Student Details

https://www.usi.gov.au/training-organisations/device-auskey-certificate-renewal


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