Overview
The Accounting menu in Paradigm starts with this student search screen where you can search a specific student record for you to create and pay an invoice. A student can be searched for by Student Number, Preferred name, Given name, Family name (Surname), Previous Last Name, Home Institution and Status. Results can also be ordered by Student Number, First Name, Last Name, Status Id or Last Modified date.
NOTE
To access the Accounting Menu in Paradigm, it is assumed that you have the minimum required level access, and an understanding that making changes within this section have wider system implications. The Accounting Section of the system is only accessible by Flex Admin, Full Admin, and Accounting Level Access.
After you’ve found your record, you can go through the details of the student financial record by selecting each of the following accounting sub-menus in Paradigm:
Summary
Once a record has been loaded this is a brief overview of the students record. It is similar to that Student Summary Screen, it contains a reduced overview of the students record including the Course(s) enrolled by the student, last 10 unit enrolments, last 10 Invoices, the last 10 payments, and a summary the Students contact information.
Payments
This section is where payments received are entered into the Accounting Section
Invoices
Invoices are created in this section. There are 2 types of invoices Enrolments invoices and General Invoices.
Scholarship
This Section and the Scholarship section within the Student Tab are the same.
Other Accounting Menus:
Search Payments
Paradigm will give you the option to search payments with the following criteria: Payment ID, Reference Number, Payment Type, Payment Method, Effective From and To Dates, Status, To Party ID, Created From and To Dates, and Created by User Login.
Edit Products
This section will let you search for all the possible default and previously added products you can invoice in Paradigm. You can also ADD NEW PRODUCT on this section.
Revenue Types
Field Name | Brief Description |
|---|---|
Subsidy | Amount paid by the provider - Scholarships, Internal payments, or “discounts”. |
Funding | Amount paid by the Government - FEE-HELP / HECS-HELP |
Upfront | Amount paid by the student - Cash, Credit card, Cheque, EFT |
Implications
NOTE
It is highly recommended that users have an understanding of the Student units section and some basic accounting principles before accessing and using the Accounting section.
Course enrolment data shows the sum of all the unit fees, scholarships, funding, upfront - this will then indicate how much has been paid and what is still, if any, owing
Once a unit has been invoiced, an invoice Id is created. This id can also be viewed on the unit enrolment screen.