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Objective

Learn how to search, add and edit fee rules for the purpose of calculating the tuition fee amount when new unit enrolment records are created within Paradigm. Fee Rules represent a lower management overhead compared to stating fees on a per Scheduled Unit record basis.

Complexity: HIGH

Page Contents

Assumptions

  • You have an understanding of the Unit Fees for your Institution

  • You have an understanding of the Institution Unit Fees for local and International students.

  • You have an understanding of the Credit Points system with in your institution

  • You have an understanding of the Courses within your Institution

Key Terms and Concepts

Be advised

Ensure that you have all of your Fee Rules correctly entered prior to commencing enrolment as unit enrolments that have already been created, are not automatically updated when any fee rule is added, removed or modified.

The Unit fee rules works in-conjunction with Scheduled Units in order to charge students the correct amount for the units/for the Course for which they are enrolled. Fee Rules logic eliminates the need to create multiple fee rules in the schedule units via Fees Associated With this Schedule Unit section.

You will have to create Fee rules first prior to creating your scheduled units. If you have a one of Special fee it can be added to the “Fees Associated with this Scheduled Unit” within the scheduled unit. Any fees entered at the scheduled unit page will override rules corresponding with existing fee rules.

The fee rule logic works based on the highest number of points on adding up the criteria (refer to details below). When there are two fee rules both have the same amount of the highest points, the system will pick the one who has higher fee Amount.

Points Calculator:

  • Course Id - Exemption, it will depends on our initial set up for your institution. Please check with our Helpdesk to find out the number of points for your institution.

  • Course level = 1 point

  • Fee Type = 1 point

  • Credit points = 1 point

  • Unit Level = 1 point

If required an extra weighting can be given to the Course field to ensure a 4 or 5 point match if level is not used. The system then selects the amount entered that matches the highest number of points in combination.

It is important to map out all combinations of these fields that you require before you start to enter data. That way all combinations required can be entered into Paradigm easily and quickly.

As fees change from one year to the next existing rules can either be updated, as it will not change any previously enrolled units, or retired and new rules create.

Section Name

Brief Overview

Search Unit Fees

This Section is where to search for unit fees that have already been created.

Add New unit Fees

New Fees rules are added here.

Edit Unit Fees

For fee rules that have already been created and need to be updated / edited accessing them here and edits can be made.

Field Requirements For Create an Unit Fee

Field Name

Required To Create a Fee Rule

Course ID & Name

Yes

Course Level

Optional

Credit Point Statement

Optional

Fee Type

Optional

Unit Level

Optional

Amount

Yes

Funding Amount

Optional

Course Type

Optional

Scheduled Unit Provider

Optional

Unit Fee Status Id

Yes

Full List of Fields Within the Unit Fees

Field Name

Brief Overview

Sample Data

Course

A drop down box containing all of the institutions currently active courses.

Bachelor of Commerce

Course Level

The level at which the course is taught

  • Postgraduate

  • Undergraduate

  • VET

  • Non-Award

Credit Point statement

The number of points that the unit/ subject is worth within the course of study

  • 4

  • 6

  • 8

Fee Type

The type of fees to be charged

  • Standard Fees

  • International

  • Scholarship

  • HECS

Unit Level

The banding of the unit /subject, or other coding

Please note: This needs to be set in the Parent unit prior to scheduling units / Subjects

  • NP

  • 1

  • 2

  • 3

Amount

The amount to be charged for this unit / subject for this course combination (Please note do not enter a $)

  • 2000.00
     

Unit Fee Status Id

The Unit fee status indicates if the unit fee is currently in use (Active) or not (Archived)

  • Active

  • Archived

  • Unconfirmed

Example 1: Fee Type and Credit Points

Course Name

Credit point

Fee Type

Amount

Bachelor of Arts

6

Standard

500.00

Bachelor of Arts

12

Standard

1000.00

Bachelor of Arts

18

Standard

1500.00

Bachelor of Arts

24

Standard

2000.00

Bachelor of Arts

6

International

600.00

Bachelor of Arts

12

International

1200.00

Bachelor of Arts

18

International

1800.00

Bachelor of Arts

24

International

2400.00

Example 2: Course Code, Fee Type, Credit Point, Level

Course Name

Credit point

Fee Type

Level (banding)

Amount

Bachelor of Arts

6

Standard

1

500.00

Bachelor of Arts

6

Standard

2

600.00

Bachelor of Arts

6

Standard

3

700.00

Bachelor of Arts

12

Standard

1

1000.00

Bachelor of Arts

12

Standard

2

1200.00

Bachelor of Arts

12

Standard

3

1400.00

Bachelor of Arts

18

Standard

1

1500.00

Bachelor of Arts

18

Standard

2

1800.00

Bachelor of Arts

18

Standard

3

2100.00

Bachelor of Arts

24

Standard

1

2000.00

Bachelor of Arts

24

Standard

2

2400.00

Bachelor of Arts

24

Standard

3

2800.00

Implications

A unit fee may change each year. The fee that is applicable to a new unit enrolment, is the fee that is currently saved at this very instant. Changing the fee value now, will not affect the fees that have been saved for any previously saved unit enrolments. Depending on the business rules at your institution, you may archive the current fee record and create a new fee record.

It is important that all fee rules are saved correctly and checked, prior to beginning any enrolments. Any enrolments that are made prior to the change in unit fees, will require that the fee is manually updated for each enrolment to reflect the new fee.

  • Make sure fees are correct before proceeding with enrolments

  • Do not allow enrolments to commence while you are still adding fees or Scheduled units

  • Updating a fee will not update any historical enrolments. Make sure fees are correct before proceeding with enrolments

Workflow

 1. How to Search for a Unit Fee Rule
  1. Click on the Units option in the side menu.

  2. Click on the Unit Fee options in the side menu.

  3. Click on the Search Unit Fee in the side menu.

  4. Select the required course from drop box in the Unit fee search section.

  5. Click the Search unit Fee button

Please note: To reduce the results additional options can be selected when searching.

 2. How to Add New Unit Fee Rules
  1. Click on the Units option in the side menu.

  2. Click on the Unit Fee options from the side menu.

  3. Click on the Add New Unit Fee from the side menu.

  4. Scroll to the Edit Unit Fees Section

  5. Select the Course that the Fee rule is to be added to from the drop down box.

  6. Select the program level for the course.

  7. Enter the number of credit points for the unit within the course.

  8. Select the Fee type

  9. Enter the Unit level code (Please Note: This step is optional. The levels must be set within the parent units before adding fee rules)

  10. Enter the amount to be charged for this course, credit point fee type combination without a dollar symbol.

  11. Select the Unit Fee Status Id (Active)

  12. Click on the Save Unit fee button.

To add another rule Click the Add New Unit Fee button on the side menu.

 3. How to Edit Unit Fee Rules
  1. Click on the Units option in the side menu.

  2. Click on the Unit Fee options from the side menu.

  3. Click on the Edit Unit Fee from the side menu.

  4. Scroll to the Unit Fees Section

  5. Select the Course that the Fee rule is to be added to from the drop down box.

  6. Click on the Search Unit Fee  button.

  7. Click on the Pencil icon next to the course fee to be edited.

  8. Update the required fields.

  9. Click the Save Unit Fee  button.

To edit additional fees Scroll to the top of the page and start the process again from step 5

Further Reading

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