Overview

Objective

This KB aims at providing the users with a basic understanding of the CAN report, namely how to use it, what it is and some common issues with it.

Upon finishing reading this KB user should be able to produce the CAN report successfully.

Assumptions

• User has the required access to run the report
• User has a basic understanding of how to invoice a student.

Key terms and concepts

Tuition Fee: the amount of fee student is required to pay for a particular unit

Upfront payment: the amount student will(is expected) pay upfront.

Fee-paying scholarships: the amount of fee school is willing to take off to reward high performing students.

Fee-help assistance: the amount of fee student pays by getting student loans from the government.

Fee-help loan fee: a fixed amount of fee student needs to pay to the government based on how much loans the student gets.

Fee-help debt: the total amount of money a student owes to the government(Fee-help assistance(student loan)+Fee-help loan fee("interest"))

Implications

Workflow

How to run the CAN report from the student page

1. Click on the Student tab in the side menu
2. Click on the Search option in the side menu
3. Enter at least one of the following options in to the relevant search box: 
   • Student No, 
   • Preferred Name, 
   • Given Name, 
   • Family Name / Surname, 
   • Previous Last Name
4. Click on the Search Studentbutton.
5. This will show a list of students that meet these criteria
6. To filter the list of students, in the search box  above the list of students, start typing the student's first or given name. 
7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
8. The student's record has now been loaded into the Student Summary page.
9. Click on the Action menu in the Summary Section. The Action menu will open.
10. Click on Print CAN option in the Action menu
11. Select the Course from the drop down menu
12. Select the Course Institution
13. Select the Census date for the CAN
14. Select the Unit statuses for the CAN
15. Click on the Save and Print Report button

How to run the CAN report from the Reports Section

1. Click on Report tab in the side menu
2. Click on Letters option in the side menu
3. Scroll down to the Commonwealth Assistance Notice report
4. .Click on Get Report  button
5. Select the Course from the drop down menu
6. Select the Course Institution
7. Select the Census date for the CAN
8. Select the Unit statuses for the CAN
9. Click on the Save and Print Report button

Further reading

This section of the KB contains links to any further related information that would be helpful for the purpose  understanding this topic.