Objective
Upon Completion of this KB article you will be able to Reschedule Units from existing scheduled units
Page Contents
Assumptions
- You have the minimum required permission level to access the Units tab
- You have an understanding that making changes within this section has system wide implications
- You have an understanding of the Australian Tertiary Education System / VET Sector
Key Terms and Concepts
| Field Name | Brief Overview |
|---|---|
| Unit Id | Internal System id Code for units. These numbers are allocated by the system when a unit is created |
| Unit Name | Full name of the units - this will appear on the students transcript |
| Unit Provider | If the provider has multiple institutions within the same system, this can identify which is running this instance of the unit |
| Unit Keywords | Buzz words or key words, used in the search section for staff to find this unit if unsure of the exact title of this unit |
| Start Date | Commencing date of unit |
| End date | Conclusion date of unit |
| School | Sub Groups with in an Institution |
| Field Name | Brief Overview |
|---|---|
Class No | Identifying multiple groups or classes run at the same time. |
| Unit Provider | If the provider has multiple institutions within the same system, this can identify which is running this instance of the unit. |
| School | Sub Groups with in an Institution |
| Unit Teacher(s) | Name of person(s) responsible for the unit delivery |
| Minimum Participants | Minimum number of students required to run this unit |
| Maximum Participants | Maximum number of students to be enrolled in this unit - useful to ensure that the enrolments don't exceed class room capacity |
| Current Participants | How many students are currently enrolled in this unit |
| Transferred Participants | How many students have transferred out of this unit into another |
| Location (Campus) | What location is this unit to be delivered at. Useful if delivering at multiple locations |
| Venue | What building / room number |
| Mode OF Delivery | Online, On Campus, Intensive, Printed |
| Start Date | Commencing date of unit |
| End Date | Conclusion date of unit |
| HEIMS Census date | The final date students can withdraw without incurring the full cost of the unit. HEIMS requires that this date by no less than 20% of the way through the unit. E489 HEIMS required reporting field |
| HEIMS Summer School | Is this unit being delivered in Summer school e.g. outside of normal Semesters |
| Status |
Units are required to be active to be available on the course plan. |
| Printed Comments | Comments to appear on the results report for students to see |
| Internal Comments | Comments for internal staff only |
| Invoice Fee Code | To which department / School do the fees for this unit go to |
| Do not Schedule Assessments | When rescheduling the units the Assessments if for the new schedule are different or need to be update tick this box skip assessment scheduling. |
| Do Not Copy Fees | If the Fees are different from when the unit was previously run tick this box to skip copying the fees |
Implications
Old Scheduled units should NOT be updated and reused again as this will alter the dates for students previously enrolled into the unit. A new Schedule or a Reschedule needs to be created each time the unit is run.
Always ensure that dates are entered correctly as incorrect information can have a knock on effect for reporting periods. Census date must always fall between the start and end date of the unit and NO LESS than 20% of the way through the entire delivery period of the unit.
Workflow
How to Reschedule a Unit
- Click on the Units tab in the side menu
- Click on the Scheduled Unit Details option in the side menu
- Click on the Reschedule Units option in the side menu
- Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
- Click on the Search Scheduled Unit button.
- This will return a list of units that meet the searched criteria
- To filter the returned options start typing the name of the unit into the search box. The returned results will reduce to match the criteria.
- Select the Tick boxes next to all of the Units to be rescheduled. Please note: All of the selected units to be rescheduled at this moment, will have the same information as shown in the Edit Scheduled Unit Details Section.
- Enter the required information to the fields ensuring the minimum field requirements (Start Date, End Date and HEIMS Census Date and Status set to Active) Additional information is recommended however these fields are required to create a viable and functioning Scheduled Unit record.
- Click on the Reschedule Selected Units button.