Objective
The purpose of introducing Student HEIMS Edit page is to assist our users to validate HEIMS Reporting related errors with ease. In addition, this page has the very similar layout compared with the content on the new Student TCSI Edit page that we are about to release for the TCSI project.
This is a centralised page that consolidates the HEIMS reportable fields from both Student Edit Details page and Edit Course Enrolment details page. It streamlines the processes of validating values of HEIMS reportable fields.
Student HEIMS Edit is a temporary page that designed to assist you in this transitional period before TCSI project goes live. Once TCSI has gone from PRODA read-only mode to PRODA write mode, this page will no longer be valid/active/useful.
Complexity: HIGH
Page Contents
Assumptions
Be advised
The pages, fields and buttons that you can see, and the items you can edit, are based on:
how the Paradigm system is configured for your institution, and
the options that are made available by your institution, and
the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.
For more information please contact your "nominated contact person" or other Paradigm expert.
The student record has already been created.
You always have to load a student record prior to coming to this screen
You have an access level that allows you to create or edit student records.
You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used
You have an understanding of the different security levels of access provided to users of Paradigm.
Key terms and concepts
Note
To be able to view some sections as listed below, it is based on the assumption that you have already loaded a student.
No. | Section Name | Overview |
|---|---|---|
1 | COURSE ENROLMENT LIST | A section that lists all course enrolment(s) is/are enrolled by a student. Click on the pencil icon against that course enrolment to edit. |
2 | STUDENT DETAILS | Note some fields are read-only. Refer to the below workflow for more details |
3 | COURSE ENROLMENT DETAILS |
Section 1: Course Enrolment list
Section 2: Student Details
Note: We draw some of the student information from edit Student details page, some fields are read-only.
ELEMENT | FIELD NAME | READ-ONLY/ENABLE EDITING | WHERE TO MAKE CHANGES | NOTE |
|---|---|---|---|---|
E313 | Student No | Read-only | Student > Student Details > Edit Details | |
E403 | Given Names | Read-only | Student > Student Details > Edit Details | |
E402 | Family Name | Read-only | Student > Student Details > Edit Details | |
E315 | Gender | Read-only | Student > Student Details > Edit Details | |
E488 | CHESSN No | Read-only | Student > Student Details > Edit Details | |
E416 | Tax file Number | Read-only | Student > Student Details > Edit Details | |
E314 | DOB | Read-only | Student > Student Details > Edit Details | |
- | Overseas Student | Enable editing | Student > Student Details > Edit Details (International Students Only) | This field will determine what selection options are available in the Course Enrolment Details |
E319 | In what country is your SEMESTER residence | Enable editing | Student > Edit Student Details > Edit HEIMS Details | |
If Australia then HEIMS E319 Postcode | Enable editing | Student > Edit Student Details > Edit HEIMS Details | ||
Copy E319 Value from Address | Enable editing (TICK) | Depends on your institution, whether you are editing student’s address from
| ||
E320 | In what country is your PERMANENT home residence | Enable editing | Student > Edit Student Details > Edit HEIMS Details | |
If Australia then HEIMS E320 Postcode | Enable editing | Student > Edit Student Details > Edit HEIMS Details | ||
Copy E320 Value from Address | Enable editing (TICK) | Depends on your institution, whether you are editing student’s address from
| ||
E346 | Country Of Birth | Enable editing | Student > Edit Student Details > Edit HEIMS Details | |
- | Citizenship | Read-only | Student > Student Details > Edit Personal Details | |
E316 | Are you of Australian Aboriginal or Torres Strait Islander descent | Enable editing | Student > Edit Student Details > Edit HEIMS Details | |
E386 | Do you have any disability, impairment or long-term medical condition | Enable editing | Student > Edit Student Details > Edit HEIMS Details |
Section 3: Course Enrolment Details
Note
If this is an overseas student, the following fields listed in the table are applicable.
ELEMENT | FIELD NAME | READ-ONLY/ENABLE EDITING | WHERE TO MAKE CHANGES | NOTE |
|---|---|---|---|---|
Course | Read-only | ? | ||
E534 | Start Date | Read-only | Student > Course Enrolment > Course Details | |
- | Expected End Date | Read-only | Student > Course Enrolment > Course Details | |
- | Enrolment Status | Read-only | Student > Course Enrolment > Course Details | |
Agent | Read-only | ? | ||
Funding Type | Read-only | Student > Course Enrolment > Course Details | ||
E358 | HEIMS Resident Indicator | Enable editing (Allow to Copy value from Course enrolment page) | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E329 | HEIMS Mode of Attendance | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E327 | Student Admission | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E493 | Highest Level of Education prior to enrolment | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E572 | Year Left School | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E369 | Tertiary Entrance Score | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
Post Code of Home Address for Last year of Secondary school | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | ||
E490 | HEIMS Student Status | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E392 | HEIMS Contribution Indicator | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E565 | HEIMS Credit Offered | Student > Course Enrolment > Course > HEIMS INFORMATION | ||
E560 | HEIMS Credit Used | Student > Course Enrolment > Course > HEIMS INFORMATION | ||
E561 | HEIMS Credit Basis | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E564 | HEIMS Provider Type Details | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E566 | HEIMS Credit Institution | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E563 | HEIMS Level Details | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E562 | HEIMS Field Details | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | |
E573 | Highest Educational Attainment 1 | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | This field appears on the screen, when a student is not an overseas student |
E574 | Highest Educational Attainment 2 | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | This field appears on the screen, when a student is not an overseas student |
E593 | HDR end-user engagement code | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | This field appears on the screen, when a student is not an overseas student |
E591 | HDR Thesis Submission Date | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | Most of providers do not have HDR students. *HDR stands for Higher degree by research |
E575 | Study Reason Identifier | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | *Only applicable if the student is an overseas student |
E576 | Labour Force Status Identifier | Enable editing | Student > Course Enrolment > Course > HEIMS INFORMATION | *Only applicable if the student is an overseas student |
Workflow
Further Reading
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Advisor Reports (Paradigm Knowledge Base)
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Bulk Generate Invoice (Paradigm Knowledge Base)
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