Objective
This article outlines a series of configuration steps that must take place in prepare a Paradigm site for successfully reporting TCSI data.
Complexity: EXPERT
Page Contents
Introduction
In preparation for the production launch of TCSI reporting there are a number of necessary configuration changes that need to take place before a site is able to successfully start reporting data via TCSI. This article should be used as a checklist to ensure that your Paradigm site is TCSI ready and compliant.
TCSI configuration checklist:
Provider
Base course
Element 329 - Mode of attendance code
Element
Scheduled unit
Student and student course enrolment
Provider
NOTE
The following workflow needs to be completed for ALL providers that are connected to one or more of the following data types that are linked to Higher Education accredited courses or programs:
Base course
Base unit
Scheduled unit
Course enrolment
One of the triggers used to identify TCSI data within Paradigm is whether a specific record is associated with an accredited Higher Education Provider (HEP). This is achieved using the field “Parent Reporting Provider” found on the Provider Edit screen. The contents of this drop-down menu is made up of providers with an active status and the assigned role of “DEST Higher Education Provider”.
Implications
This workflow applies to provider records that are not accredited HEP's, including providers that reflect a delivery location, campus or subset of the overall reporting HEP
Paradigm only supports provider nesting that is one layer deep as reflected in the examples below:
SUPPORTED Provider as a campus of an accredited HEP
SUPPORTED Provider as a delivery location of an accredited HEP
SUPPORTED Provider as a (department / school / faculty) of an accredited HEP
NOT SUPPORTED Provider as a faculty of a campus of an accredited HEP
Additional required fields for TCSI providers
Parent reporting provider
Billing address postcode populates element 477
Billing address country populates element 660
Element 609 - Effective from date
Element 610 - Effective to date (optional, submitted only when known)
Workflow
Navigate to PROVIDER > Search
Use the search fields to load the primary HEP of your Paradigm site
Scroll down the page and locate the field labelled “Provider Reporting Provider”
Select the primary HEP from the available option(s)
Update any missing required fields from the list defined above
Click the “Save Details” button to save the changes
Base course
The Base Course Edit Details screen has been updated to contain the new TCSI elements. The historical HEIMS fields have been permanently moved to the new Program HEIMS Edit screen. This change ensures that Paradigm as a system can be simultaneously compliant with both the HEIMS and TCSI reporting standards.
Base Course Edit Screen
This screen has been updated to include the TCSI fields. The standard for producing a valid base course is higher under TCSI compared with HEPCAT.
The following fields are compulsory to form a valid TCSI Course record:
Accredited (Yes / No)
Accreditation Date
Accreditation Date Due
Element 307 - Course Code
Element 308 - Course Name
Element 310 - Course of study type
Element 350 - Course of study load
Element 394 - Course of study name
Element 455 - Combined course of study indicator
Element 533 - Course of study code
Element 596 - Standard Course Duration
Element 619 Course Assurance Indicator (VET)
In addition to the above fields, the following sections must also be completed:
Campus
Program HEIMS Edit screen
The Program HEIMS Edit screen offers a simplified view of the base course together with the relevant legacy HEIMS reporting fields. This screen is intended to support providers who have not yet fully reported all of their 2020 student related data.
Element 329 - Mode of attendance code
NOTE
The following workflow needs to completed for ALL method of delivery options that are connected to students studying Higher Education accredited courses or unit
The TCSI element 329 will be derived from the existing Paradigm field “Method of Delivery” found on the Base Unit and Scheduled Unit screens. Each provider will need to configure their own mapping between the Paradigm field and the equivalent element 329 option.
Implications
Scheduled unit must not contain a mix of different delivery methods. A new scheduled unit is therefore required when ANY of the following scheduled unit fields change:
Unit Code
Unit Name
Start Date
End Date
Census Date
Mode of Delivery
Home Institution
Workflow
Navigate to SYSTEM > Search Code Type
Enter “METHOD_OF_DELIVERY” as the search criteria
Click the “Search Code Types” button
Use the blue pencil icon to edit a data record
Click on the field labelled “HEIMS Code” and select the appropriate element 329 option
Click the “Save Code Item” button to save the changes
Further reading
Element 355 - Unit of study status code
BE ADVISED
New unit enrolments are normally created with a default status such as applied or enrolled. This can be configured on a per Paradigm site basis. Users should be aware that if this default status is associated with a value for element 355 then the unit enrolment will be reported to the government as part of the unit enrolment creation event.
The TCSI element 355 will be derived from the existing Paradigm field “Unit Enrolment Status”. Each provider will need to configure their own mapping between the Paradigm field and the equivalent element 355 option.
Workflow
Navigate to SYSTEM > Search Status Type
Enter “ENROLMENT_STATUS” as the search criteria
Click the “Search Status Types” button
Click on the search result ENROLMENT_STATUS
Use the blue pencil icon to edit a data record
Click on the field labelled “HEIMS Unit of Study Identifier” and select the appropriate element 355option
Click the “Save Status Item” button to save the changes
Further reading
Element 599 - Course outcome code
The TCSI element 599 will be derived from the existing Paradigm field “Course Enrolment Status”. Each provider will need to configure their own mapping between the Paradigm field and the equivalent element 599 option.
Workflow
Navigate to SYSTEM > Search Status Type
Enter “ENROLMENT_STATUS” as the search criteria
Click the “Search Status Types” button
Click on the search result ENROLMENT_STATUS
Use the blue pencil icon to edit a data record
Click on the field labelled “Course outcome code” and select the appropriate element 599 option
Click the “Save Status Item” button to save the changes
Further reading
Next Steps
Once the above steps have been completed the next step is to begin data matching and performing the TCSI ready tests to bring the remainder of your data into a TCSI compliant state.