Objective
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Overview
HEIMS questions are mandated questions which are required for government reporting. Paradigm gives you option to customise allowable option details based on your business or institution needs. This knowledge article will provide instructions on how you can search HEIMS questions, and edit its options.
Complexity:
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Assumptions
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Workflow
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Field name
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Key terms and concepts
title | Key Terms and Concepts |
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Key Terms and Concepts
HEIMSHigher Education Information Management System
HEIMS QuestionPre-determined questions that are required for Government reporting. These questions have pre-determined answers that comply with formatting requirements.
Element NumbersEach question has an Element number attached to it to ensure the correct question is asked in the correct format. These can be reference on the HEIMS website.
Government reportingSubmission of student data to the Government via HEPCAT / TCSI. This data for student can be personal data, enrolment data, completion data etc.
Field name | Description |
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Question Id | Question Id or Element number | Question Type | Select option, date field, text field |
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| Question Name | The names assigned to questions by HEIMS | Defined By | Who Defined this Element number - DEST / HEIMS | Define Date | Date the Element was established | Question Code | What type of data is this question about | Description | A brief description of this element numbers role | Field Width | The Maximum number of Character for this data | Pre-defined Value | Default answer for this field |
The only fields you are able to edit are Custom Description, Visible and OrderField Name | Brief Description |
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Custom Description | If you set a custom description, this will appear rather than the defined HEIMS text. When editing this to |
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override the existing HEIMS description, you must ensure the answer does not lose |
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its meaning for the code. | Visible |
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This determines if the option will appear in the list for the HEIMS question. A special note when editing |
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an option is, if the option is of type label (these appear in bold |
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) these are parent options. If when you set these, the children of that option also take the same |
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value as the parent for visibility. You can always set individual children options manually |
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This controls the order in which the options will appear in the select box. |
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Implications
Note |
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BE ADVISED: The questions within this section of the system are Government mandated questions. The questions and answers have predetermined values and must only be updated if they have been updated by HEIMS. Altering questions and answers within this section can effect your government reporting results. |
NOTE: If the Government adds additional answers that haven't been previously included, these will be added by the development team.
Workflow
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Choose your action with HEIMS Questions:
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Click on the System tab in the side menu
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Click on the Search HEIMS question option within the side menu
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Search HEIMS Question Info |
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INFO: HEIMS Questions can be searched for by Question Id ( e.g. Element number - E390) or Question Type (e.g. Fee-HELP, Completion) or Question Name (e.g. School) |
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Enter the search term into the correct search field
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Click on the Search Question button
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Click on the blue Hyperlink next to the option you wish to view
If you know the exact Question Id or a keyword of the question that you want to search, you can do so by typing in the Question Id field [if you know the exact Id or a part of it], Question Name field or Question Type and click the SEARCH QUESTION button after. However, if you want to search for all the questions [to be displayed], just click the SEARCH QUESTION button. | , , Choose the System menu > Search HEIMS Question> Click the SEARCH QUESTION button.Image Added A list of all the questions that you’ve specified will appear below, you can still narrow down your search by typing more filter keywords in the Filter Box or to any of the Question Id, Question Name, or Question Type fields above. Once you’ve found the question that you’re looking for, click the question [in blue hyperlink] under the Question Id column.Image Added An EDIT QUESTION DETAILS Form will then appear below, showing all the details of that question type that you’ve searched. If a question that you are trying to search has options on it, an OPTIONS ASSOCIATED WITH QUESTION Form will also appear below. These options will include both current and archived (retired) responses for this question.Image Added |
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Click on the System tab in the side menu
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Click on the Search HEIMS question option within the side menu
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HEIMS Questions can be searched for by Question Id ( e.g.Element number - E390) or Question Type (e.g. Fee-HELP, Completion) or Question Name (e.g. School)
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Enter the search term into the correct search field
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Click on the Search Question button
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Click on the blue Hyperlink next to the option you wish to view
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Scroll to the bottom of the screen.
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Click on the Edit icon of the answer you wish to update.
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Scroll to the bottom of the screen.
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Further reading
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Edit HEIMS Question Follow the same instructions as above on how to “ Search HEIMS Question”, to search for the question option that you want to edit. Once you’ve found your question and all the options associated with it, click the 📝 EDIT button on the right of the question option, to edit. Refer to the guide below in editing the form:
NOTE: The only fields you can edit are Custom Description, Visible and Order. If the government adds additional answers that haven't been previously included, these will be added by the development team. Image Added Custom Description – This will appear rather than the defined HEIMS text if you’ll edit this field. When editing this to override the existing HEIMS description, you must ensure the answer does not lose its meaning for the code. Visible – This determines if the option will appear in the list for the HEIMS question. NOTE: A special note when editing an option is, if the option is of type label (these appear in bold) these are parent options. If when you set these, the children of that option also take the same value as the parent for visibility. You can always set individual children options manually (i.e. one by one). |
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Click on the Save Question button
Order – This controls the order in which the options will appear in the select box. Click the SAVE QUESTION button, to apply changes. |
Related Pages
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