Overview
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Grid Positioning
Image AddedExplanation
In the Student Course Enrolment Screen (Student > Summary (enrolled course loaded) > Course Enrolment > Course Plan) view, students can see all the units available for them to complete their course in table format (as shown in the sample screenshot below);
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Image AddedWhile for you as an administrator, under the Course Outlines Screen (Courses > course to be outlines loaded > Outline) view, you can see this (see sample screenshot below) for a course which has already an existing outline; and
a screen like below (see sample screenshot below) for a course which has no outline yet.
Now, if you have noticed, in your screen as an administrator, you will see a column name called Display Code with the sample values of A1, B2, A3, etc. This would indicate where you would want the scheduled unit or subject to be displayed on the student screen page. This works like the table in EXCEL spreadsheets: A would mean the column called Stage 1 in the student screen screenshot above, B on Stage 2, so on and so forth…, and the number 1 would indicate the row number so 1 in row 1, 2 in row 2, so on and so forth…, so for the unit name ID BEM1001 (A1), it appears on the Stage 1 column in the first row of the student course plan table, and BEM1002 (B2) on Stage 2 column row 2 (as shown in the student Screenshot 1: Student Course Plan View above, highlighted in RED).
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Workflow
Adding Core and Elective Units
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INFO A constraint can only be added to the Course Plan once. For example, if it has been added as a Core Unit, you cannot also add it as an Elective Unit. Only the first constraint will appear in the Course Plan. If you add more columns to the grid, it will be harder to view the course outline grid on mobile devices. Add all the units first, prior to setting up any pre-requites, or co-requisites rules, as it will make the process easier to follow.
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Video Tutorial Link: https://www.youtube.com/watch?v=KHbObgb6QPA&t=14s
NOTE: The instructions below assume that the Course record that you want to the core and elective units to be loaded has been created already. If the course record is not currently loaded, start with the
instructions, else proceed to
.
Load the Course to be outlined
Refer to the instructions on this link on how to load a course record:
https://silverband.atlassian.net/wiki/spaces/PKB/pages/985094/Courses+-+Search+Add+and+Edit#01.-How-to-search-for-a-Course-Record.
Add the units you want to be set as core and elective
,
With the Course record loaded in the system, choose
Courses >
Outline menus on the side.
In the Course Outline page, click the
ADD CONSTRAINT button.
NOTE: You have the option to select the COPY SELECTED CONSTRAINTS button, if you have other existing courses with the same constraints that you want to apply to this new course.
Go to the
UNIT SEARCH Form section and search the unit you want to add as a core or elective unit. Enter either the unit code, unit name, etc.
Click the
SEARCH UNIT button.
Once you’ve found the unit that you want, click the
Add as Unit button
Fill out the
EDIT COURSE OUTLINE DETAILS Form section below. Select
Core Unit or
Elective Unit as required under the
Constraint Type field. Enter the
Display Code value as explained above this article.
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INFO The Constraint Type field will define the unit (Core, Elective, Prerequisite, Required, etc.); while the Display Code will indicate which cell in the table under the Student Course Plan page it appears; and another thing to consider is the Description field as this will be displayed in the first column under Course Name of the Student Course Plan screen. This is very helpful in organising your outline as discussed comprehensively on this article:3. Arranging Content on the Course Plan.
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Click the
SAVE OUTLINE CONSTRAINT button.
NOTE: Repeat the same steps to add another unit and just be mindful of the Constraint Type and the Display Code fields. Start with Step
by clicking the
ADD CONSTRAINT button again to clear the details previously entered.
Sample Output
After adding the core and elective units, you should see all the units added under the COURSE OUTLINE section (as shown in the screenshot below); and
in the Student Course Plan screen, it will be displayed like this (see below screenshot).
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Deleting Core and Elective Units
Load the Course with core and elective units to be deleted
Refer to the instructions on this link on how to load a course record:
https://silverband.atlassian.net/wiki/spaces/PKB/pages/985094/Courses+-+Search+Add+and+Edit#01.-How-to-search-for-a-Course-Record.
Delete the core or elective units
,
With the Course record loaded in the system, choose
Courses >
Outline menus on the side.
In the Course Outline section, click the
DELETE button on the right of the core or elective unit that you want to delete.
Click
OK on the pop-up message that will appear on top of the screen to confirm your deletion action.
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