• Single Event

• With Conflict

• With Exceptions

• With Appointments

Key terms and concepts

Explanation of Standard Event Types

• Sessions (Lecture, tutorials, etc.) - most popular one, used for synchronising with Paradigm

• Meetings

• Exams

• Student bookings

• Auditions

Explanation of Standard Event Attributes (Fields)

Overview

Now that you have created users, added new resources, and time Periods in RAPLA, its now time for you to create sessions or events. Creating events in RAPLA can be relatively straightforward if you are already familiar with the interface and you have experimented with the look and feel of the environment. This knowledge article will guide you with the basics of creating sessions or events in RAPLA, the possible functionalities you can use which could be relevant to your business or institution (Exceptions, Appointments, Groups and Class – which will be discussed further in the Advanced section of this documentation), and how to deal with conflicts.

Event Types

Paradigm Session Required Fields

WorkflowWorkflow

How to create a single event on

RAPLA

1. You will use the left mouse (drag and drop) to mark the time period for the specific appointment you want to. The marked rows are highlighted in pale blue (as below).

1. Right click a new context menu appears, then select the suitable event type, ranging from a session, generic event, meeting or student booking. In the below instance, it is an example of creating a new Event (Paradigm Session). Note there are three sections: 

The upper section: confirm the Event type you want to create, fill out these fields that are critical for integration between Rapla RAPLA and Paradigm: Unit Codes (E.g. FIT9130), Unit Name, Campus (if applicable), Delivery mode, Department.

The middle section shows the detail of the appointment: you will need to fill out the start and end date, select whether it is a single event or recurring one. You can even exclude public holidays or semester breaks if applicable (Refer to below scenario 2).

The bottom section shows the resources you want to allocate to, add the resources from the left hand side to the right section by either double clicking or click on the resource and go to click Add button 

1. Click on

Save button.

Expand
title Scenario 1: Creating events while managing resources conflicts
This is one of magics that Rapla RAPLA will show you next... While you follow the above steps of creating events/appointment, when you reach to the bottom section - resource allocations. Rapla RAPLA tells you the available resource by having a green icon at front. The red cross icon means the resource has been taken for another event. So you should try to avoid allocating it again.

Expand
title Scenario 2: Creating repeating events with exceptions
Following the same steps as above, then find Exceptions (0) button on the middle right hand side. Click on Exceptions and a new window will pop up. Add or remove the dates (e.g. public holidays, trimester breaks) Click on Close button The Exceptions button now appears in red with a number in the bracket. You have now created a repeating event with one or more exception(s).

1. You should follow the instruction of Scenario 2 to create a recurring events first (i.e.appointment 1)

2. After you added the exception date for the first appointment (as per the below image: Exceptions showing 1 in red)

3. Click on New button under the Appointments section to create a 'No repeating' event (i.e. appointment 2)

1. At Resource Allocation section, you need to assign resources (e.g. staff, rooms) to each appointment individually.

2. Currently all resources have been set to every appoint, you can change it by click on 'Every appointment'. It opens up more options to each appointment.

3. Resources have been color coded and allocated to

Appointment 1 and Appointment 2.

_{Introduction to RAPLA | 1. Install RAPLA | 2. Get Familiar with the RAPLA User Interface | 3. Create Users | 4. Add Resources: Facility, Equipment, Staff | 5. Create Time Periods | 6. Create Sessions or Events | 7. Publish RAPLA | 8. Synchronise Sessions to Paradigm}