Overview

By default, resources in Rapla are categorised into three: Facility, Equipment, and Staff. These are highly customisable depending on your business or institution's requirements. Adding resources is best done before you create sessions or events, as Rapla has the capability to detect conflicts when it comes to managing your resources. This knowledge article will guide you on how you can add new resources in Rapla by type: Facility, Equipment, and Staff.

NOTE

If you want to add or customised (more) the types of Resources (than what you have been provided as default), please feel free to raise a ticket or contact our Support Team. The following workflows assume that you have the default resources types as mentioned in the Overview section.

Workflow

Add a Facility

1 Expand the Resources Configuration Folder on the Side Menus. Select the Facility type, right-click on it and select New > Facility.

2 An Edit Resource window will pop up for you to enter the details of the new facility.

Resource type	By default it’s set as Facility so you can leave it
Campus	Only applicable if you have two or more campuses
Room Name	Refer to your standard naming convention for rooms in Rapla
Room ID	Refer to your standard Room ID coding in Rapla
facility type	It can be either of these types (highly customisable): tutorial room, lecture theatre, class room, computer lab, meeting room, auditorium, Zoom
capacity	Maximum capacity of the facility added
keywords	You can add keywords here (very useful when adding Filters)
Hold back conflicts: Yes No	If Yes Rapla will disregard conflicts created against the facility

3 Click the Save button after filling out the required information. The new facility you’ve added will now be shown under the Resources > Facility type folder.

NOTE

For adding equipment and staff as resources, you basically follow the same instructions as above except for the fields or information that you need to enter. See below for the fields or information you need to enter for adding equipment and staff in Rapla.

Add an Equipment

Select the Equipment type, right-click on it and select New > Equipment.

Resource type	By default it’s set as Equipment so you can leave it
Equipment ID	Refer to your standard Equipment ID coding in Rapla
Equipment Type	It can be either be of these types (highly customisable): Computers, Display, Other
Equipment name	Refer to your standard naming convention for Equipment names in Rapla
Campus	Only applicable if you have two or more campuses

Add Staff

Select the Staff type, right-click on it and select New > Staff.

Person type	By default it’s set as Staff
Last name	The staff’s Last Name to be added
First name	The staff’s First Name to be added
Email	Preferred Email Address
Paradigm ID	If also a Paradigm user, you can add the ID here (search in Paradigm).
Employee Type	It can either be of these types (highly customisable): Permanent Staff, Casual/Sessional
Campus	Only applicable if you have two or more campuses

_{Introduction to Rapla}_|_{1. Install Rapla}_|_{2. Get Familiar with the Rapla User Interface}_|_{3. Create Users}_|_{4. Add New Resources: Facility, Equipment, Staff}_|_{5. Create Time Periods}_|_{6. Create Sessions or Events}_|_{7. Publish Rapla}_|_{8. Synchronise Sessions to Paradigm}