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Complexity:
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Key Terms and Concepts
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HEIMSHigher Education Information Management System HEIMS QuestionPre-determined questions that are required for Government reporting. These questions have pre-determined answers that comply with formatting requirements. Element NumbersEach question has an Element number attached to it to ensure the correct question is asked in the correct format. These can be referenced on the HEIMS website. Government reportingSubmission of student data to the Government via HEPCAT / TCSI. This data for students can be personal data, enrolment data, completion data, etc. |
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HEIMS HEIMS QUESTION DETAILS Form Fields
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What you can editThe only fields you are able to edit are Custom Description, Visible, and Order
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Implications
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BE ADVISED: The questions within this section of the system are Government mandated questions. The questions and answers have predetermined values and must only be updated if they have been updated by HEIMS. Altering questions and answers within this section can effect your government reporting results. |
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If the Government adds additional answers that haven't been previously included, these will be added by the development team [Silverband].
Workflow
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INFO: HEIMS Questions/Code can be searched for by Question Id ( e.g. Element number - E390) or Question Type (e.g. Fee-HELP, Completion) or Question Name (e.g. School) If you know the exact Question Id or a keyword of the question that you want to search, you can do so by typing in the Question Id field [if you know the exact Id or a part of it], Question Name field or Question Type and click the SEARCH QUESTION button after. However, if you want to search for all the questions [to be displayed], just click the SEARCH QUESTION button. |
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Edit a HEIMS Question/Code Pre-Defined Value
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The only field you can edit for HEIMS Questions is its Pre-defined Value field. You need to do this if you want a question to have a default answer.
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Edit a HEIMS Question/Code Options Headers Code Options HeadersTo edit the header, click the EDIT button (pencil icon) on the right, and an EDIT QUESTION OPTION DETAILS section will appear. What you can edit:
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Edit a HEIMS Question/Code Option
NOTE: The only fields you can edit are Custom Description, Visible and Order. If the government adds additional answers that haven't been previously included, these will be added by the development team [Silverband].
NOTE: A special note when editing an option is, if the option is of type label (these appear in bold) these are parent options. If when you set these, the children of that option also take the same value as the parent for visibility. You can always set individual children options manually (i.e. one by one).
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