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Overview

The Student Course Enrolment menu in Paradigm allows you to configure student course enrolments enrolment records in your business or institution. This knowledge article will give you an overview of this feature and all its sub-menus. Check the Key Terms and Concepts section if you want a Read the description of each sub-menu, else or you can just choose from the list of sub-menus (workflows) below relating to your concern with course enrolment.

Complexity:

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Assumptions

NOTE:

The pages, fields and buttons that you can see, and the items you can edit, are based on:

  • How the Paradigm system is configured for your institution;

  • The options that are made available by your institution; and

  • The access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.

For more information please contact your "nominated contact person" or other Paradigm expert.

  • The student record has already been created;

  • You have an access level that allows you to create or edit student records;

  • You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used; and

  • You have an understanding of the different security levels of access provided to users of Paradigm.

Key Terms and Concepts

Select the links below to expand a section with the following information:

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Description

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Student Course Enrolment Sub-Menus Description

Course

The Course Section shows all the details for a particular course enrolment for a student. These fields include Government reporting data as well as other required fields.

Course Plan

The Course Plan page allows students to enrol themselves into units for the upcoming study period. Staff with a level of access that allows them to change student records can also help students to enrol in units.

Units

The Units page can be used to bypass the Course Plan page to enrol a student into units. Enrolments made in this way are normally performed by a Course Advisor.

Units Edit

The Units Edit Page allows for Unit details for a student to be edited in bulk. Details include the unit start date, expected end date, final grade, grade description, unit fee, upfront payment, the amount paid, funding amount, HEIMS loan fee, and subsidy amount.

Advisor Reports

The Advisor Reports page is where overviews of Thesis progress reports can be created, edited, and saved.

Reviews

The Reviews page is for creating and editing student reviews. These reviews can be for thesis progress or other academic reviews.

Enrol in Units

The Enrol In Units page shows the courses that a student is enrolled in, the student's course outline, a summary of the units that the student was enrolled in, and the units that the student is yet to complete.

View Timetable

Once the student's enrolled units have been saved, the Timetable page allows a student to view their weekly timetable.

Scholarship

The scholarship page allows you to create, edit and save the details related to any scholarship for a student, including any assessments and payments.

Experience

The Experience page allows you to record details and track progress for units that involve work placements or work experience. You can record placement reports, tracking of letters, placement materials, and placement details

Assessments

The Assessments page lists academic progress for all units that a student is enrolled in. These can be set up within either the Base unit or the Scheduled Units. Once a student is enrolled in a unit the individual assessment grades can be recorded here or within the Reports section of the side menu.

Elicos Assessments

ELICOS is Australia's 'English Language Intensive Courses for Overseas Students. ELICOS assessments are designed for students who require English language training before commencing formal studies in Australia. The ELICOS Assessments page allows you to record and track the results of the ELICOS units a student is enrolled in.

Online Application

If your institution uses the Online Application Portal, the application form can be completed and submitted here.

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Course Enrolment Mandatory Fields

Required Fields

System Required

Enrolment Status Id

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Fee Type

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Funding Type

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Home Institution Party Id

X

Start Date

X

Expected End Date

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Contact Mode

X

Contact Hours

X

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titleCommonly Used Enrolment Statuses with Descriptions and their TCSI Reporting Values

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Commonly Used Enrolment Statuses with Descriptions and TCSI Reporting

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Values

Each institution defines its own enrolment statuses within the system, but many are common across the sector. These are the most common ones used.

NOTE:

For a Course Enrolment Status of (4 value -TCSI E599) in which case, using the Deferred or Leave of Absence statuses in the list below, it is assumed that before you set the status to these two (Deferred or Leave of Absence), all unit enrolments are already reported to TCSI with valid statuses.

If the student will go back to study (in the future), start with editing the Course Enrolment Record (Status, Expected End Date, Leave End Date, other required fields).

Course Enrolment Status Fields

Brief Overview

TCSI / HEIMS Reporting value

E599

Applied

The student has submitted an application for this course of Study, it has not yet been approved or declined.

Audit

This Course / unit of study is being taken as Audit. Audit is where the student listens / attends the lectures but do not submit any assessments. This is NOT for credit.

Cancelled or Enrolment Cancelled

A student’s course outcome is to be coded as “enrolment cancelled” where the Provider has withdrawn the student from the course due to the student’s lack of progress or other academic or disciplinary reasons.

3

Completed

The Student has successfully met all of the Unit of study / Course requirements and has achieved a passing grade thereby completing.

A student’s course outcome is to be coded as “completed” when the Provider has determined that the student has met all the requirements of the course in which the student is currently enrolled.

1

Confirmed

The Student has enrolled themselves into the unit of study via the Course plan

Credited / RPL

This unit of Study has been granted Recognition of Prior Learning or Credit for previous studies

Deferred

The Student is delaying the commencement of this course of study or taking an approved leave of absence.

A student’s course outcome is to be coded as “approved leave” where the Provider has approved a leave of absence for the student after the student has commenced the course.

4

Deleted

This record / Course / unit has been ‘soft’ deleted and hidden within the system.

Enrolled

This Course / unit of Study record is currently being studied.

Examination

Exempt

This Unit of Study is required for this course of study but the student will not be required to complete it due to either being granted Recognition of Prior learning / Credit transfer or has been allowed to complete an alternative unit.

Failed


The Student has not completed the required assessments / gain a high enough assessment score(s) and has thereby failed this unit of study.

Inactive

Incomplete

The Student has not been able to complete the unit of study in the normal enrolment period and has been granted an additional prescribed amount of time to try and complete the unit. This incomplete has been granted due to extenuating circumstances (Medical, Personal / or other reason)

Leave of Absence

The Student is taking an approved break / leave from study for an aggregated amount of time.

A student’s course outcome is to be coded as “approved leave” where the Provider has approved a leave of absence for the student after the student has commenced the course.

4

Offered

The Student has been offered entry into this course of Study and the institution is awaiting the students response by the cut off date.

Transfer Credit

These units within this Course of Study were originally taken within a different course. the Student has changed Courses and these units ( and Subsequent credit) have been transferred to the new Course.

Transferred

The Student has transferred to another Course of Study and the Units / Credit point may or may not (either in full or in part) have been transferred.

A student’s course outcome is to be coded as “completed but continuing a related course” where the student has completed the requirements of the course but will be continuing in a related course for which they will receive full credit recognition for the first course. This includes nested awards where a completion is reported for a lower or component award but the student will continue study. For example, a student completing a nested Graduate Certificate who is continuing with a Graduate Diploma or a student who is awarded a single degree (e.g. BA) but is continuing their enrolment in a related combined degree (e.g. BA/LLB).

A student’s course outcome is to be coded as “transfer to complete a related course” where the student is not continuing study in the course or a related course with the provider but will be have a completion recorded (without further study) for the related course. This includes students receiving an exit award at the same or lower level.

A student’s course outcome is to be coded as “transfer to continue a related course” where the student is not continuing study in the course but is transferring to a related course that will require further study to meet the requirements of that second course. For example, a student who transfers from a combined degree to a related single degree but has yet to complete the single degree, or a student transferring from a bachelor pass to a bachelor honours degree but did not separately complete the pass degree.

5

6

7

Withdrawn

The Student has decided to not complete the course of study or has been inactive for an extended period of time.

A student’s course outcome is to be coded as “withdrawn” where the student has formally notified the provider that they are discontinuing study in the course and they are not transferring to, or completing, a related course with the provider

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titleThis section will provide instructions on how to Navigate to the Course Enrolment menu.

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Navigate to the Course Enrolment menu

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Load the student's record. Refer to the details on this workflow on how to search for a student record in the system.

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Choose Student > Course Enrolment options from the side menu.

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Select the sub-menu to be edited/viewed.

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Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading

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Student Course Enrolments Sub-Menus Knowledge Articles

Refer to the links below for all the workflows related to a student course enrolment records in Paradigm. Alternatively, search a keyword in the search box below.

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