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Objective

Upon completion of this KB the user will be able to Search for Add New and Edit base units

Complexity

Status
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titleMedium

Assumptions

  • You have the minimum required level to access the Units tab and an understanding that making changes within this section has system wide implications.

  • You have an understanding of the Australian Tertiary Education System / VET Sector.

  • You have an understanding of the Units and Courses within your Institution for scheduling and timetabling.

Key terms and concepts

Expand
title1. Key

...

Fields for Searching

...

Units

Field Name

Brief Overview

Unit Codes

Institution allocated unique unit codes to identify units of study

Unit Name

Institution allocated unique unit names to identify units of study

Unit Provider

The provider / Institution the unit will be offered by

Unit Keywords

Key words / or buzz words that relate to the unit. These can be use when trying to find a unit when you don't know the exact name

Unit Status

  • Active

  • Archived

  • Cancelled

  • Confirmed

  • Unconfirmed

Order by

  • Unit Codes

  • Unit Names

  • Provider Id

  • Status Id

  • Last modified Date

  • Unit Id

Expand
title2. Key Fields for Adding New Units

Field Name

Brief Overview

HEIMS Element No

Unit Id

System allocated internal Id code


Parent Unit Id

Internal System allocated Id code (no data entry required)


Unit Codes

Institution allocated unique Unit Id code


Provider Other Unit Id

Institution allocated unique Unit Id code - this code is useful when paired with a time period code for LMS systems


Name

Full name of the units - this will appear on the students transcript


Unit Category

  • Undergraduate

  • Postgraduate

  • Non-Award

  • Secondary

  • VET


Unit Focus

Focus areas of the unit.These can be added to the system via the system tab


Unit Discipline

Focus Area sub-group. These can be added to the system via the system tab


HEIMS Discipline*

A 6 digit code which uniquely identifies the discipline to which a unit of study is classified by the Higher Education Provider/VET provider. These are taken from Appendix E

E464

Unit Provider

If the provider has multiple institutions within the same system, this can identify which is running this instance of the unit


Credit Point Statement*

The number points the student will earn towards their course of study upon successful completion of this unit of study


Unit Type

  • Tuition Fee

  • OSHC Fee

  • Course Fee

  • Other Fee


Unit Purpose and Aims

Within this field a description of the Unit Purpose and aims can be outlined. Students can be granted access to this information in order to decide if this is the unit they want to study.


Prerequisites

A list of any units that are required to be completed PRIOR to attempting this unit of study


Co requisites

A list of any units that are required to be completed CONCURRENTLY with this unit of study


Learning Outcomes

A detailed list of the learning outcomes as per the TESQA regulation for this Unit of Study


Learning Outcomes - Able to:

A more human consumable version of the field above.


Learning Outcomes - Be in a position to

What the student will able able to do upon completion of this units of study


Requirements

An overview of what the student needs to achieve to complete this unit


Assessments

A list of the assessments required to be successfully completed to receive a passing grade for this unit of Study


Target Audience

Who is this unit of study aimed at


Bibliography

A list of required and suggested readings for this unit of study


Unit Exclusions

If a student does this unit of study are there any units that they are prohibited from doing. Alternatively If a student has completed another unit of study that prohibited them from doing this unit.


Unit Content

Topics or areas covered in this unit of study


Keywords

Buzz words or key words, used in the search section for staff to find this unit if unsure of the exact title of this unit


Method of delivery*

Online, On Campus, Intensive, Printed


Approval required

Does the Head of School or Senior Academic need to approve a students enrolment in this unit of study


HEIMS Work Experience Indicator*

An indicator whether a unit of study consists wholly of work experience in the industry

E337

EFSTL Load (Ugrad)*

Equivalent Full Time Study Load - What fraction of 1 does this unit represent within the Course of study at a full time load for an Undergraduate Student

E339

EFSTL Load (PGrad)*

Equivalent Full Time Study Load - What fraction of 1 does this unit represent within the Course of study at a full time load for a Postgraduate Student

E339

Unit Status

Active, Archived, Cancelled, Confirmed, Unconfirmed


Nominal Hours*

The nationally agreed minimum hours for nationally recognised training packages - for a list of units click here


Scheduled Hours*

The number of hours the institution / provider has scheduled to delivery this units / competency


Vet Flag*

Is the Focus of this unit of Study Vocational?


VET in Schools*

Is this unit a part of the National VET in schools program


Delivery Mode Identifier*

What mode of delivery is this unit being done in


Appear on transcript

Should this unit of study appear on the students transcript


GST Percentage

What is the GST charge for this unit of Study


Unit Level

What level of study is the unit of study


School

To which school or Department does this unit of study belong to


Invoice Fee Code

To which department / School do the fees for this unit go to


Accreditation Date

What date was this unit accredited


Accreditation Due Date

When is this unit due for re-accreditation / When does accreditation expire?


Custom Unit Grade Calculation



Predominant Delivery Mode Identifier*



Delivery Mode Identifier*



Unit Read Only



* = Fields for Higher Education Government reporting

* = Fields for VET Government reporting

Implications

...

Expand
title1. Before a student

...

can be enrolled into a Unit

  • The unit

...

  • / subject needs to be created as a base unit

  • The base unit must then be scheduled, by creating a scheduled unit record,

...

  • giving it a specific time period for delivery, a census date, and a venue

...

  • Once these have be done

...

  • , the student can be enrolled in the Scheduled Unit.

  • Some of the fields within the Add

...

  • Unit section are required by either or both sections of Government reporting (HEIMS and AVETMISS). 

When creating a base unit the fields listed below are required for a viable / functioning unit record. However

...

, more information is often required for Government reporting compliance.

Required Fields

Sample Data

Unit ID

1001(Unique ID Assigned by the System)

Unit code

ICT201

Name

Introduction to Information Systems

Unit provider

Paradigm College

Unit type

Tuition

Method of delivery

On Campus

Unit status

Active

EFTSL Load (UGrad) &/or (PGrad)

0.125

...

Optional Fields

Overview

Credit Points

...

For the unit result to contribute to the student final course result total the unit will require a credit point statement. This is the number of points that the unit will contribute to the

...

overall course total.


Expand
title1. HEIMS Fields Reporting Fields

...

  1. HEIMS fields are required for the HEIMS courses

  2. HEIMS Discipline: A code that uniquely identifies the discipline to which a unit of study is classified by the Higher Education Provider/Vet provider. These codes are taken from the HEIMS Discipline code document. This document is updated annually (normally available in September for the following year) and can be found on the HEIMS website.

  3. HEIMS Work Experience Indicator: An indicator whether a unit of study consists wholly of work experience in the industry

Code

Meaning

0

Student is not undertaking work experience in industry or student is undertaking work experience in industry where learning and performance is directed by the provider

1

Student is undertaking work experience in industry where learning and performance is not directed by the provider, but support is received from the provider

2

Student is undertaking work experience in industry where learning and performance is not directed by, and support is not received from, the provider

Expand
title2. VET  / AVETMISS

...

Reporting Fields

  1. Nominal Hours: The nationally agreed number of hours that the unit of study requires to be completed. These hours are reviewed and updated annually and are available form the NCVER website.

    Scheduled Hours: The number of hours the provider has allocated to teach the unit of study.

    VET Flag: Is the units a part of VET Course or is consider Vocational Training? Answer yes or no.

    VET in Schools: Is this units apart of the National VET in Schools Program? Answer yes or no

Workflow

How to search for a Base unit

  1. Click on the Units tab in the Side menu

  2. Click on the Search option with the side menu

  3. Enter any combination of Unit Code, Unit Name, Unit Provider (Paradigm requires at least one search criteria)

  4. Click on the Search Unit

    Image Removed

    Image Added

    Button.

  5. This will show a list of units that meet the searched criteria

  6. To filter the list of units, in the search box 

    Image Removed

    Image Addedabove the list of units, start typing the unit name.

  7. When you see the record for the unit you are looking for , click on the unit id code, highlighted in blue in the left column of that row.

  8. The Base Unit has now been loaded

How to Create / Add a New Base Unit (Higher Education)

Note

These instruction indicate the minimum required fields to create a system viable and compliant Government reportable Higher Education unit.

  1. Click on the Units tab in the side menu

  2. Click on the Unit Details option in the side menu

  3. Click on the Add new option in the Side menu

  4. Enter the Unit Code

  5. Enter the Unit Name

  6. Select the HEIMS Discipline code from the drop down box

  7. Select the Unit Provider

  8. Enter the number of credit points to be granted upon successful completion of this unit of study.

  9. Select the Method of Delivery

  10. Select the HEIMS work experience indicator

  11. Enter the EFTSL Load (UGrad)

  12. Enter the EFTSL Load (PGrad)

  13. Select the Unit Status

  14. Click on the Save

    UnitImage Removed

    Unit

    Image Added

     button


How to Create / Add a New Base Unit (VET)

  1. Click on the Units tab in the side menu

  2. Click on the Unit Details option in the side menu

  3. Click on the Add new option in the Side menu

  4. Enter the Unit Code

  5. Enter the Unit Name

  6. Select the Unit Provider

  7. Select the Method of Delivery

  8. Select the Unit Status

  9. Enter the Nationally agreed Nominal hours

  10. Enter the Scheduled Hours

  11. Select the VET Flag

  12. Select the VET in Schools identifier

  13. Select the Delivery mode Identifier

  14. Click on the Save Unit

    Image Removed

    Image Added

     button


How to add Assessment to Scheduled Units from a Base Unit

  1. Click on the Units tab in the side menu

  2. Click on the Unit Details option in the side menu

  3. Click on the Show Scheduled Unit option in the Side menu

  4. Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)

  5. Click on the Search Unit Image ModifiedButton.

  6. This will show a list of units that meet the searched criteria

  7. To filter the list of units, in the search box 

    Image Removed

    Image Addedabove the list of units, start typing the unit name.

  8. When you see the record for the unit you are looking for, click on the unit id code, highlighted in blue in the left column of that row.

  9. Scroll down to the Assessments Associated with this Scheduled Unit section.

  10. Click on the Add Scheduled Assessments from Assessments Image Modified button.

This will add the assessments to the Scheduled unit irrespective of delivery method

...

How to add Assessment to Scheduled Units from a Base Unit by Delivery Method


Scheduled units can have different assessments requirements for different delivery methods. These can be added to the Schedule based on the delivery method selected.

  1. Click on the Units tab in the side menu

  2. Click on the Unit Details option in the side menu

  3. Click on the Show Scheduled Unit option in the Side menu

  4. Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)

  5. Click on the Search Unit Image ModifiedButton.

  6. This will show a list of units that meet the searched criteria

  7. To filter the list of units, in the search box 

    Image Removed

    Image Addedabove the list of units, start typing the unit name.

  8. When you see the record for the unit you are looking for, click on the unit id code, highlighted in blue in the left column of that row.

  9. Scroll down to the Assessments Associated with this Scheduled Unit section.

  10. Click on the Add Scheduled Assessments for Delivery Mode Image Modified button.

Assessments designated Online will be added to an online Scheduled unit. Assessments designated on Campus will be added to an On Campus scheduled unit.

...

How to Add Attachments to a Base Unit


Tip

Attachments can be saved against the base unit. This is useful for storing, unit of study outlines,  accreditation documents, change or updates of accreditation documents, 

  1. Click on the Units tab in the side menu

  2. Click on the Unit Details option in the side menu

  3. Click on the Edit Details option in the Side menu

  4. Enter any combination of Unit Code, Unit Name, Unit Provider (Paradigm requires at least one search criteria)

  5. Click on the Search UnitImage ModifiedButton.

  6. This will show a list of units that meet the searched criteria

  7. To filter the list of units, in the search box 

    Image Removed

    Image Addedabove the list of units, start typing the unit name.

  8. When you see the record for the unit you are looking for, click on the unit id code, highlighted in blue in the left column of that row.

  9. Scroll to the bottom of the screen and click the Add File Attachment Image Modifiedbutton

  10. Click the Purpose drop box and select the most appropriate option for the attachment

  11. Click the Category drop box and select the most appropriate option for the attachment

  12. Enter the Name of the attachment (This is the name that will appear on the screen so be specific and concise)

  13.  Enter a Description of the attachment. The description will appear when hovering over the name of the attachment. This will allow the user to have more details about the attachment without having to download it.

  14. Click the Status drop box to select a status option

  15. Select the minimum permission level required to view the attachment

  16. Click the Choose file button to navigate to where the attachment is currently stored

  17. Click the Save File attachment Image Modifiedbutton.

How to Edit a Base Unit

  1. Click on the Units tab in the side menu

  2. Click on the Unit Details option in the side menu

  3. Click on the Edit Details option in the side menu

  4. Enter any combination of Unit Code, Unit Name, Unit Provider (Paradigm requires at least one search criteria)

  5. Click on the Search Unit Image Modified button.

  6. This will return a list of units that meet the searched criteria

  7. To filter the list of units, in the search box 

    Image Removed

    Image Addedabove the list of units, start typing the unit name.

  8. When you see the record for the unit you are looking for, click on the unit id code, highlighted in blue in the left column of that row.

  9. Update the required field(s)

  10. Click on the Save Unit

    Image Removed

    Image Added

     button

Warning

Please Note: When editing or updating base units any changes made will not filter down to any scheduled units previously created. Any historical schedules will not be effect by any changes.



How to Delete a Base Unit


Warning

A Base unit can not be deleted if it has any Scheduled units associated with it. If it does have any associated scheduled the system won't allow for it to be deleted.


  1. Click on the Units tab in the side menu

  2. Click on the Unit Details option in the side menu

  3. Click on the Edit Details option in the side menu

  4. Enter any combination of Unit Code, Unit Name, Unit Provider (Paradigm requires at least one search criteria)

  5. Click on the Search Unit Image Modified button.

  6. This will return a list of units that meet the searched criteria

  7. To filter the list of units, in the search box 

    Image Removed

    Image Addedabove the list of units, start typing the unit name.

  8. When you see the record for the unit you are looking for, click on the unit id code, highlighted in blue in the left column of that row.

  9. Scroll to the bottom of the screen and click the Delete Unit

    Image Removed

    Image Added

    button.

  10. A warning will appear, Are you sure that you want to delete the selected items? Click OK if you want to proceed or Cancel to abort.

  11. The unit has now been deleted.


What are EFTSLs


EFTSL is an acronym meaning Equivalent Full Tim Study Load. EFTSL is a measure used by the Australian Government and institutions to measure total load consumed by a student. EFTSL is a measurement of how much a unit is worth in a normal full-time study year.

...

This is based on a normal study year being two semesters in a year, meaning the sum of EFTSL for each semester is 0.5 in total. The student may study 4 units per semester, meaning that a single unit is now worth 0.125 EFTSL.  If your institution works on a trimester structure, then you may end up with an EFTSL count above 1. Technically, trimester study mode is overloading above a normal study load. A similar overloading of EFTSL would occur in the event that a student was enrolled in units above the normal level, for example accelerated learning.

Further Reading

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How to Schedule a unit

How to Search for a Scheduled unit

Related Pages

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