Overview
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Objective
Upon Completion of this KB the user will have an understanding of how to Search for HEIMS questions by Element number, Question name or Question Type within Paradigm and update the options within these fields
Complexity:
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Assumptions
The User has the minimum required level to access the system tab and an understanding that making changes within this section has system wide implications.
The User has an understanding of the HEIMS system
The User has an understanding of Government reporting requirements and Element numbers
The User has an understanding of the Australian Tertiary Education System.
Key terms and concepts
Field name | Description |
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HEIMS | Higher Education Information Management System |
HEIMS Question | Pre-determined questions that are required for Government reporting. These questions have pre-determined answers that comply with formatting requirements |
Element Numbers | Each question has an Element number attached to it to ensure the correct question is asked in the correct format. These can be reference on the HEIMS website. |
Government reporting | Submission of student data to the Government via HEPCAT / TCSI. This data for student can be personal data, enrolment data, completion data etc. |
Question Id | Question Id or Element number |
Question Type | Select option, date field, text field, |
Question Name | The names assigned to questions by HEIMS |
Defined By | Who Defined this Element number - DEST / HEIMS |
Define Date | Date the Element was established |
Question Code | What type of data is this question about |
Description | A brief description of this element numbers role |
Field Width | The Maximum number of Character for this data |
Pre-defined Value | Default answer for this field |
The only fields you are able to edit are Custom Description, Visible and Order
Field Name | Brief Description |
|---|---|
Custom Description | If you set a custom description this will appear rather than the defined HEIMS text. When editing this to over ride the existing HEIMS description you must ensure the answer does not lose is meaning for the code. |
Visible | this determines if the option will appear in the list for the HEIMS question. A special note when editing a option is if the option is of type label (these appear in bold.) these are parent options. If when you set these the children of that option also take the same vale as the parent for visibility. You can always set individual children options manually. (i.e. one by one) |
Order | this controls the order in which the options will appear in the select box. |
Implications
The questions within this section of the system are Government mandated questions. The questions and answers have predetermined values and must only be updated if they have been updated by HEIMS. Altering questions and answers within this section can effect your government reporting results.
If the Government adds additional answers that haven't been previously included these will be added by the development team.
Workflow
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Further reading
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https://heimshelp.education.gov.au/he-student-data-collection
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https://heimshelp.education.gov.au
Related Pages
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