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Upon completion of the KB article you will have an understanding of how to create and edit Student reviews
Complexity:
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Assumptions
You have an understanding of the Australian Tertiary Education System / VET Sector
You have an understanding of Student Review Process within your Institution
Key Terms and Concepts
The Student reviews are designed for any unit or situation that would require a student to be reviewed e.g. placements, internships, academic reviews, mentors etc. A reviewer can be added or associated with a student record. Reviewers can then complete the review report page with the required details which can be saved, printed and emailed.
Field | Brief Description |
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Review Date | Date the review was conducted |
Review Date Completed | Date the review was completed |
Review reminder date (Email reminder to prepare review) | Reminders date for the review to be completed |
Fee | Amount charged / Paid for the review |
Amount Paid | Amount paid for the review |
Payment date | Date payment made for the review |
Review Date sent (date work was submitted for review) | What date was the work submitted for review |
Review Panel Name | Which panel members notes and comments are these |
Please enter the description for the purpose of the review | Why is a review being conducted |
Please enter the outcomes of the review | What is the final verdict of the review |
Student has been advised the following | Unsatisfactory course progress and provided with guidelines to improve The Importance of attending classes regularly in the enrolled units College Course Progress Policy with the requirement of minimum 50% of satisfactory course progress in each term Consequences of failing to achieve satisfactory course progress that may lead the College to notify DIBP of unsatisfactory academic progress as per the Policy described on Student Handbook
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Reasons for Unsatisfactory course progress | Non Attendance Family Issues Medical Psychological Other
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Please enter any notes about the review | Relevant notes from the review can be detailed here |
Please enter the members of the review committee | List of all members of the review committee |
Agreed Action / Intervention strategies to be implemented | English Language course to support for oral and written comprehension Supplementary assessment/programme Assistance with academic skills such as essay and report writing, meeting assessment requirements and research skills provided by the supervising trainer and assessor Counselling with the Student Support Officer for assistance with personal issues affecting course progress Opportunity for reassessment Changing courses Mentoring by the supervising trainer Referral to external organisations for assistance (by Student Support Officer) Reduction in course load approved by CC Others
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Agreed Action notes | Detailed notes of the agreed course of action from this review |
Workflow
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| title | 1. How to Assign the Role of Reviewer to a Contact / Staff Member |
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These instructions assume that a contact has already been created and the role of reviewer is |
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being added to that record Click on Contact tab in the side Menu Click on Search in the side Menu Enter any combination of Given name, Surname, Home Institution, Status, Contact role (Paradigm requires at least one search criteria) Click on the Search Contact button This will return a list of contacts that meet the searched criteria To filter the returned options start typing the name of the unit into the search box. The returned results will reduce to match the criteria. Click on the blue hyperlink on the left side of the required record In the Assigned Roles For Contact section click on the drop box at the bottom of the section Select the Reviewer option Click on the Assign Role button The Reviewer role has now been added to the Contact's / staff member's account.
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| title | 2. How to Assign / Add a Reviewer to a Student / Student Record |
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Click on the Student tab in the side menu Click on the Search option in the side menu Enter at least one of the following options in to the relevant search box: Student No, Preferred Name, Given Name, Family Name / Surname, Previous Last Name
Click on the Search Student button This will show a list of students that meet the searched criteria To Filter the results, In the search box above the list of students, start typing the student's first or given name, to reduce the number of results When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row The student's record has now been loaded Click on the Course Enrolment option in the side menu Click on the Course option in the side menu Click on the Actions button next to the Course to be loaded. The Action menu will open Click on the Edit option in the Action menu Scroll to the bottom of the page to the Contact Search section Enter at least one of the following options in to the relevant search box: Given name Family / Surname Contact Role
Click on the Search All Contacts button Scroll to the bottom of the page Click on the Add Contact as Reviewer icon next to the contact / staff member to be added as a Reviewer The Contact has now been added to the student's record as a Reviewer
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| title | 3. How to Delete / Remove a Reviewer from a Student's Record |
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Click on the Student tab in the side menu Click on the Search option in the side menu Enter at least one of the following options in to the relevant search box: Student No, Preferred Name, Given Name, Family Name / Surname, Previous Last Name
Click on the Search Student button This will show a list of students that meet the searched criteria To Filter the results, In the search box above the list of students, start typing the student's first or given name, to reduce the number of results When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row The student's record has now been loaded Click on the Course Enrolment option in the side menu Click on the Course option in the side menu Click on the Actions button next to the Course to be loaded. The Action menu will open Click on the Edit option in the Action menu Scroll to the bottom of the page to the Contact Search section Click on the Delete icon next to the Contact to be removed from the Students record A warning message will appear - Are you sure that you want to delete the selected item? Click the OK button The Contact has now been removed from the Student's record
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| title | 4. How to Create a Student Review |
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Click on the Student tab in the side menu Click on the Search option in the side menu Enter at least one of the following options in to the relevant search box: Student No, Preferred Name, Given Name, Family Name / Surname, Previous Last Name
Click on the Search Student button This will show a list of students that meet the searched criteria To Filter the results, In the search box above the list of students, start typing the student's first or given name, to reduce the number of results. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row. The student's record has now been loaded. Click on the Course Enrolment option in the side menu Click on the Reviews option in the side menu Click on the Add Review icon Scroll Down to the Student Review Details section Enter the required data for the report Click on the Save Student Review button
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| title | 5. How to View a Previous Review |
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Click on the Student tab in the side menu Click on the Search option in the side menu Enter at least one of the following options in to the relevant search box: Student No, Preferred Name, Given Name, Family Name / Surname, Previous Last Name
Click on the Search Student button This will show a list of students that meet the searched criteria To Filter the results, In the search box above the list of students, start typing the student's first or given name, to reduce the number of results When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row The student's record has now been loaded. Click on the Course Enrolment option in the side menu Click on the Reviews option in the side menu Scroll down to the Previous Student Reviews section Click on the Action on the right hand side of the review required Select the View option from the Actions menu The Review has now been loaded to view
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| title | 6. How to Edit a Previous Review |
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Click on the Student tab in the side menu Click on the Search option in the side menu Enter at least one of the following options in to the relevant search box: Student No, Preferred Name, Given Name, Family Name / Surname, Previous Last Name
Click on the Search Student button This will show a list of students that meet the searched criteria To Filter the results, In the search box above the list of students, start typing the student's first or given name, to reduce the number of results When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row The student's record has now been loaded. Click on the Course Enrolment option in the side menu Click on the Reviews option in the side menu Scroll down to the Previous Student Reviews section Click on the Actions button on the right hand side of the review required Select the Edit option from the Actions menu Update the required information Click on the Save Student Review button
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| title | 7. How to Print a Previous Review |
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Click on the Student tab in the side menu Click on the Search option in the side menu Enter at least one of the following options in to the relevant search box: Student No, Preferred Name, Given Name, Family Name / Surname, Previous Last Name
Click on the Search Student button This will show a list of students that meet the searched criteria To Filter the results, In the search box above the list of students, start typing the student's first or given name, to reduce the number of results. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row. The student's record has now been loaded. Click on the Course Enrolment option in the side menu Click on the Reviews option in the side menu Scroll down to the Previous Student Reviews section Click on the Actions button on the right hand side of the review required Select the Print option from the Actions menu The report is now ready to be printed
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Click on the Student tab in the side menu Click on the Search option in the side menu Enter at least one of the following options in to the relevant search box: Student No, Preferred Name, Given Name, Family Name / Surname, Previous Last Name
Click on the Search Student button This will show a list of students that meet the searched criteria To Filter the results, In the search box above the list of students, start typing the student's first or given name, to reduce the number of results When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row The student's record has now been loaded Click on the Course Enrolment option in the side menu Click on the Reviews option in the side menu Scroll down to the Previous Student Reviews section Click on the Actions button on the right hand side of the review required Select the Delete option from the Actions menu The report has now been deleted
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Further Reading
How to add / create a Contact record
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| excerptType | simple |
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| cql | label in ( "contact-record" , "course" , "course-enrolment" , "role" , "contact" , "review" , "reviewer" , "assign" , "student-review" ) |
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