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Note that this you can create dot point as sub headings under each sections and they will show up in this table as sub links.
Objective
This is the a short description of the content of the KB, it gives user an idea of what they will be able to achieve with all the information from this KB.
Assumptions
This part of the KB states the basic requirements for user to be able to understand this KB or any access required to carry out the task explained in this KB.
Key terms and concepts
In this section, important key terms and concepts involved in the process of carrying out the tasks explained in this KB will be listed, and each of these concepts and terms will be explained.
It is recommended to use table for convenience when it is appropriate.The Privacy Act 1988 (Privacy Act) is an Australian law which regulates the handling of personal information about individuals (in this case students). This act sets out standards, right and obligations for the handling, holding, use and accessing and correction of personal information (including sensitive information). Private Tertiary Education providers specifically named as being under this act.
Section 17 of the Privacy Act addresses Tax File Numbers - Tax File Numbers (TFN's) are to be restricted in access to only those individuals who require direct access to them and must be stored in an ENCRYPTED format.
This Report will allow high end or power users to access TFN's in a human readable format to access and missing numbers or numbers that do not meet the ATO's format.
Exporting the data from this page and storing them in ANY way breaches the Privacy Act. Do not copy them and store them.
Objective
Upon Completion of this KB the user will be able to view, and assess missing TFN's and CHESSN's
Assumptions
- The User has access to Paradigm.
- The User has the minimum required level to access the system tab
- The user has an understanding of the Australian Tertiary Education System
- Be one of the approved institution officers to view and handle TFN's
Key terms and concepts
| Key Terms | Definitions |
|---|---|
| ATO | Australian Taxation Office |
| TFN | Tax File Number |
| CHESSN | Commonwealth Higher Education Student Support Number |
Implications
This section of the KB will explain what potential issues or problems users can come across and why they happen.
Workflow
This section explains the exact workflow of how a task/process should be conducted.
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1 Retrieving a TFN and CHESSN List
1.1 Click on the System option in the side menu
1.2 Click on the View Tax File Number option in the side menu
1.3 The report will now load.
1.4 From here the user will be able to review the enrolment status of the students listed
1.5 View if the student has provided a TFN
1.6 If the TFN has passed the TFN checking algorithm within the system and is valid (passed) or not (failed )
1.7 If the Student has a CHESSN
Further reading
This section of the KB contains links to any further related information that would be helpful for the purpose understanding this topic.