View Tax File Numbers

Owned by Jeannie Hagarty (Deactivated)
Last updated: Sept 21, 2019
2 min read

Objective

Upon Completion of this KB the user will be able to view, and assess missing TFN's and CHESSN's

Complexity: High

Page Contents

Assumptions

  • The user has the minimum required level to access the System Tab

  • The user has an understanding of the Australian Tertiary Education System / VET Sector

  • The must be one of the institution's approved officers to view and handle TFN's

Key terms and concepts

Key Terms

Definitions

Key Terms

Definitions

ATO

Australian Taxation Office

TFN

Tax File Number

CHESSN

Commonwealth Higher Education Student Support Number

 

Implications

WARNING

Exporting the data from this page and storing it in ANY way breaches the Privacy Act. Do not copy TFN data and store it external to Paradigm.

Please note:

Users who are not the approved ATO's approved officers are prohibited from handling TFN records. This is in line with the ATO policy in regard to handling TFNs within Tertiary  providers and in-conjunction with the Privacy ACT 1988 as outlined below.

Silverband will NOT provide TFN details or access to users who are not the designated ATO approved officer.

In addition any TFN that is extracted by the ATO approved officer must be used or kept in a manner that complies with the Privacy ACT, failure to do so puts the institution and individuals at risk of breech of the Privacy Act and prosecution under the failure to comply may occur.

The Privacy Act 1988 (Privacy Act) is an Australian law which regulates the handling  of personal information about individuals (in this case students). This ACT sets out standards, right and obligations for the handling, holding, use and accessing and correction of personal information (including sensitive information). Private Tertiary Education providers specifically named as being under this act. 

Section 17 of the Privacy Act addresses Tax File Numbers - Tax File Numbers (TFN's) are to be restricted in access to only those individuals who require direct access to them and must be stored in an ENCRYPTED format.

This Report will allow high end or power users to access TFN's in a human readable format to access and missing numbers or numbers that do not meet the ATO's format.

Workflow

  1. Click on the System tab in the side menu

  2. Click on the View Tax File Number option in the side menu

  3. The report will now load. 

  4. From here the user will be able to review the enrolment status of the students listed

  5. Locate the Student record (Students are in Numerical, student Id order) to see if the student has provided a TFN

  6. You can check to see If the TFN has passed the TFN checking algorithm within the system and is valid (passed) or not (failed)

  7. You can check if the Student has either been given or provided a CHESSN

  8. You can check what the students's current enrolment status is.

  9. Also view-able here is if the student has a USI number and the date the USI number has been validated

Further reading

 

How to get a CHESSN

How to get  USI

How to load and retrieve an E-CAF

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