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Overview

Objective

Upon Completion of this KB the user will be able to search for students by Course enrolment and produce a bulk list of students within courses with a particular enrolment status.

Assumptions

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Table of Contents
maxLevel1

Objective

Once you have read this article you will be able to produce a list of all students who are enrolled in a specific course and have a specific enrolment status.

Assumptions

    • You have been given an access level that allows viewing and editing student records
    • You have an understanding of the Australian Tertiary Education System / VET Sector

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Key terms and concepts


FieldBrief Description
Course NameThe name of the
Course
course that the students are
studying
enrolled in
Enrolment StatusThe
stage or students
current status of the students
course: eg
' enrolment in the chosen course. The options available in the drop box are chosen by the institution. Examples may include Applied, Enrolled, Completed, Deferred, and Leave of Absence.
This list will be determined by what statuses are used within your institution.
Home Institution
To which institution do these students belong to. This is only relevant if there are more that one is within your Provider
The college, campus or institution where the student is primarily enrolled and undertaking studies.
Funding Type
What
The type of funding type
is
that the student is using to pay for
this
the course. Examples may include Fee-HELP, HECS-HELP, Upfront, Scholarship
Start Date
On what date / Study period did the students commence the course
The date that the student began or is expected to begin, studying units that are part of this course.
End date
On what date / Study period are the students expected to Complete the course
The date that the student is expected to complete studying all units that are part of this course.
Contact mode
What is the main contact mode the
How the student is
doing to complete
completing this course. The options are chosen by your institution and may include Attending, Online, and Distance.
These options are determined by what your institution is offering
Contact hours
Is
How the student
studying
is in contact with the home institution, indicating studies on a full time
or Agent
, part time, or unknown basis.
Order By
By what field do you want the list to be ordered by
The field name to use, to sort how the results are listed
Agent

Implications


Workflow

How to Search to Search for Students by Course

  1. In the Side Menu click Click on the Student Tab .in the side menu
  2. Click on the search Search Course option in the side menu.
  3. Select the required course from You must choose one of the available options in each of these drop boxes:
    1. the Course Name
    Drop
    1. drop box, and
    Select
    1. the Enrolment
    status required from the enrolment status
    1. Status drop box. (
    These two are required to produce
    1. both of these must be chosen to show you a list)
  4. Select any other options to reduce the results.Choose or type values for any of the following, to filter the results shown in the list
    1. Home Institution
    2. Funding Type
    3. Start Date
    4. End Date
    5. Contact Mode
    6. Contact Hours
    7. Agent
  5. Choose from the available options in the Order By drop box, to sort the listed results
  6. Click on the Search Course Enrolments button.

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