Overview
Objective
Upon Completion of this KB the user will be able to search for students by Course enrolment and produce a bulk list of students within courses with a particular enrolment status.
Assumptions
- The user has an understanding of the Australian Tertiary Education System / VET Sector
Please note: Depending on the individual users levels of access not all pages will be available or editable. If you have Full Admin level access and the pages still isn't visible it maybe either not being used at your institution or have been hidden. For more information contact the Silverband help desk.
Key terms and concepts
| Field | Brief Description |
|---|---|
| Course Name | The name of the Course the students are studying |
| Enrolment Status | The stage or students status of the students course: eg Applied, Enrolled, Completed, Deferred, Leave of Absence. This list will be determined by what statuses are used within your institution. |
| Home Institution | To which institution do these students belong to. This is only relevant if there are more that one is within your Provider. |
| Funding Type | What funding type is the student using to pay for this course. Fee-HELP, HECS-HELP, Upfront, Scholarship |
| Start Date | On what date / Study period did the students commence the course |
| End date | On what date / Study period are the students expected to Complete the course |
| Contact mode | What is the main contact mode the student is doing to complete this course. Attending, Online, Distance. These options are determined by what your institution is offering |
| Contact hours | Is the student studying full time or part time |
| Order By | By what field do you want the list to be ordered by |
| Agent |
Workflow
How to Search for Students by Course
- In the Side Menu click on the Student Tab.
- Click on the search Course option.
- Select the required course from the Course Name Drop box
- Select the Enrolment status required from the enrolment status drop box. (These two are required to produce a list)
- Select any other options to reduce the results.
- Click on the Search Course Enrolments button.
Course Enrolments at this point can be added to a list for bulk actions to be performed. To do this continue below:
- Tick the boxes next to the required students (or tick the select all option at the top of the tick box section)
- Scroll to the bottom of the list and click the Add enrolments to list button.
- A bulk list of student enrolments has now been created ready for bulk actions.
Further reading
How to add a course to a student record
How to create / add a course to Paradigm