Objective

The purpose of this screen is help you This page will only be used during the transition period between HEPCAT Reporting and the implementation of TCSI and only by institutions who have not completed their 2020 reporting e.g. those who have late units, summer school or trimester 3.

The purpose of the Student HEIMS Edit page is to assist our users to validate HEIMS Reporting related errors with ease. This is a centralised page that combines In addition, this page has similar layout and content to the new Student TCSI Edit page that is about to be released for the TCSI project.

The Student HEIMS Edit page streamlines the processes of validating the values of HEIMS reportable fields. It consolidates the HEIMS reportable fields from both the Student Edit Details page and Edit Course Enrolment details page.

We can also call this is a ‘Pre-TCSI’ screenThe Student HEIMS Edit page is a temporary page designed to assist you in this transitional period before the TCSI project goes live. Once the TCSI project transitions from TCSI read-only mode to TCSI write mode, this page will no longer be used.

Complexity:

Status

colour	Yellow
title	High

Page Contents

Table of Contents

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Note

Be advised

The pages, fields and buttons that you can see, and the items you can edit, are based on:

how the Paradigm system is configured for your institution, and
the options that are made available by your institution, and
the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.

For more information please contact your "nominated contact person" or other Paradigm expert.

Info
Users can only edit course enrolments where the users home institution is set to the same as the student. This prevents users from editing records of student not within their own institution.

The student record has already been created.
You always loaded have to load a student record prior to coming to this screen
You have an access level that allows you to create or edit student records.
You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used
You have an understanding of the different security levels of access provided to users of Paradigm.

Note

Be advised

The Paradigm field called Overseas Student is an internal Paradigm field only, and it is not a reportable field. However, how you set the value of this field will impact upon other fields that ARE reportable.

For example, setting the value of the Overseas Student field to No, will restrict your choices from the HEIMS E358 (Resident Indicator) field to either Australian citizen, or No information. The choice of Temporary Visa will not be available.

Another example is when the Overseas Student field is set as Yes, and a country other than Australia is chosen as the value for the Semester Residence or the Permanent Home Residence, the corresponding field for the HEMIS E320 field for the Australian postcode will be hidden from view.

For more information please contact your "nominated contact person" or other Paradigm expert.

Key terms and concepts

Reporting via TCSI

This method removes the requirement to report student data and information to the government via HEPCAT. Due to this change student information is reported earlier and in smaller data packets. The person who enters the data, in essence, becomes the reporter and in many cases this is a different person than the one who previously submitted the information via HEPCAT. It is therefore imperative that the data is correct, clean and accurate from the outset.

There are 3 parts to creating a valid reportable TCSI record.

Create the student record
Enrol the student into a course of study
Check and validate the HEIMS fields

When validating fields on the HEIMS page, green ticks will indicate that the data is valid, and a red cross will indicate invalid or incomplete data that needs to be checked and edited. This may mean that data that has been entered elsewhere is in conflict with a response here.

Info

Note

It is assumed that you have already loaded a student record, and this enables viewing of the details that are described below.

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No.	Section nameName	Overview
1
Course	The Course Section shows all the details for a particular course enrolment for a student. These fields include Government reporting data as well as other required fields.
Course Plan	The Course Plan page allows students to enrol themselves into units for the upcoming study period. Staff with a level of access that allows them to change student records, can also help students to enrol in units.
Units	The Units page can be used to bypass the Course Plan page to enrol a student into units. Enrolments made in this way are normally performed by a Course Advisor.
Units Edit	The Units Edit Page allows for Unit details for a student to be edited in bulk. Details include the unit start date, expected end date, final grade, grade description, unit fee, upfront payment, amount paid, funding amount, HEIMS loan fee and subsidy amount.
Advisor Reports	The Advisor Reports page is where overviews of Thesis progress reports can be created, edited and saved.
Reviews	The Reviews page is for creating and editing student reviews. These reviews can be for thesis progress or other academic reviews.
Enrol in Units	The Enrol In Units page shows the courses that a student is enrolled in, the student's course outline, and a summary of the units that the student was enrolled in, and the units that the student is yet to complete.
View Timetable	Once the student's enrolled units have been saved, the Timetable page allows a student to view their weekly timetable.
Scholarship	The scholarship page allows you to create, edit and save the details related to any scholarship for a student, including any assessments and payments.
Experience	The Experience page allows you to record details and track progress for units that involve work placements or work experience. You can record placement reports, tracking of letters, placement materials and placement details
Assessments	The Assessments page lists academic progress for all units that a student is enrolled in. These can be set up within the either the Base unit or the Scheduled Units. Once a student is enrolled in a unit the individual assessment grades can be recorded here or within the Reports section of the side menu.
Elicos Assessments	ELICOS is Australia's 'English Language Intensive Courses for Overseas Students'. ELICOS assessments are designed for students who require English language training before commencing formal studies in Australia. The ELICOS Assessments page allows you to record and track the results of the ELICOS units a student is enrolled in.
Online Application	If your institution uses the Online Application Portal, the application form can be completed and submitted here.

Workflow

How to load the Student - Course Enrolment Page

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Load the student's record or click here for more information.

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Click on the Course Enrolment option from the side menu.

COURSE ENROLMENT LIST	A list of all course enrolments for a student. Click on the edit icon for the course enrolment that you wish to edit.
2	STUDENT DETAILS	A selection of the HEIMS reportable fields from the Edit Student Details screen (Student > Student Details), allowing you to validate the fields' values faster. Note some fields are read-only. Refer to the table below in Section 2 for more details.
3	COURSE ENROLMENT DETAILS	A selection of HEIMS reportable fields from the Edit Course Enrolment Details screen (Student > Course Enrolment > Course), allowing you to validate the field’s value faster. Note some fields are read-only. Refer to the table below in Section 3 for more details.

Section 1: Course Enrolment list

This is the same course enrolment list you see on the Edit Course Enrolment Details screen (Student > Course Enrolment > Course).

Section 2: Student Details

FIELD NAME

READONLY/EDITABLE

WHERE TO MAKE CHANGES

Student No E313

Read-only