Overview
This knowledge base article outlines how the system supports students to amend their session enrolments after they have already been enrolled in their units during a given semester and they now wish to change their session preferences. As an administrator, there are settings and configurations that need to be maintained to ensure that the student can only edit sessions as intended.
Complexity
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Student Session Enrolment - Student Permission View
When a student was given this URL (…/student_units_sessions.php) without going to the Student Summary screen first, they might encounter the following error message that prompts them that they need to first load a course enrolment before attempting to go through the sessions selections.
If this happens, advise your students to click on Student > Summary, then click the Sessions from the side menu.
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Course Enrolments Section
Make sure the correct course enrolment is loaded, click on the binocular icon to switch between course enrolments:
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When a class is at its capacity…
Students will see the message ‘Class is Full' and the session is not selectable, refer to the below message:
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Session Enrolment Status
When the student successfully enrolled on the session time they wanted, notice the availability status changes from ‘Available’ to ‘Enrolled'.
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Student Session Enrolment - Full Admin Permission View
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Session Settings and Configurations
There are three configurations that are related to the Student Session Enrolment screen:
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1. Time Period ConfigurationIf you are a Full Admin user of the system, you will see a SESSION CONFIGURATION section above the screen with the following information:
The first two are time period configurations that will be discussed here, while the third one is to be configured by the Silverband Support team only- more details here. |
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Understand New Time Periods
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The two configuration periods |
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help you |
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to restrict when students are able to amend their session enrolments, as well as |
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allow you to control the data that is editable on the screen. For information on how to edit a configuration time period within your system refer to our article here: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984994/Edit+Time+Period#D.-Edit-Configuration-Period Follow the menu path: System > Edit Time |
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Period, then choose the type of Configuration Period, click the Search Time Period button and search for records that have the following Time Period |
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Ids:
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2. Label Id and Value Reference TableBased on the label |
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value you see on the screen, you can search for the corresponding label id and edit |
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that label value to |
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suit your institution: |
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The workflow on how to edit labels is in our knowledge base article here: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984947/Edit+Form+Labels#b.-Editing-Form-Labels-by-Searching
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System Configuration
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3. Additional Session Settings and ConfigurationsIf you are a Full Admin user of the system, you will see a SESSION CONFIGURATION section above the screen with the following information: The first two configurations are discussed above, while the third one is maintained by the Silverband Support Team only |
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need to change the following logic, please raise a helpdesk ticket and our team will be able to assist you:
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Session Enrolment Sections
Refer to the following notes on the different sections when editing the sessions:
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Navigate to the pageStudent Permission LevelThe students can access the page via the Student > Sessions menu on the side. Admin Permission LevelThe Session Enrolment screen can be accessed via the Student > Course Enrolment > Sessions menu on the side. A Note when Loading the pageThis screen (student_units_sessions.php) allows students to amend their session enrolment directly. When a student uses this URL directly (…/student_units_sessions.php) without loading the Student Summary screen first, they might encounter the following error message that prompts them that they must load a course enrolment before beginning their session selections. This is the same for Admin users, a student course enrolment record must be loaded first, else, an error in the screenshot below will be displayed. |
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Course Enrolments SectionThis section displays a list of past and current course enrolments for the student. To ensure the correct course enrolment is loaded, you can click on the binoculars icon to switch between the currently loaded course enrolment record. |
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Session selection scenariosScenario 1When a class reaches its capacity, students will see the Availability message ‘Class is Full' and the session will no longer be selectable as shown in the screenshot: Scenario 2When today’s date is outside of the time period id 'SESSION_EDIT', students will see the availability column showing the status ‘Closed to Changes’.
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Session Enrolment StatusWhen the student successfully enrols at the session time they chose, the Availability status changes from ‘Available’ to ‘Enrolled' and the success message is shown at the top of the screen. |
Workflow
NOTE:
The instructions below assume that you have already configured the correct Session page Time Periods and the students are already enrolled on the units.
1. For admin users, load the student and the course enrolment record where you want to edit the sessions, while for students, log in to your account and load the Summary screen, see above notes.
2. Navigate to Student > Sessions menus for Student Access level or Student > Course Enrolment > Sessions menus for Admin users of the system.
3. For students with two or more course enrolment records in the system, go to the COURSE ENROLMENTS section and select the required course, else, proceed to the next step.
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4. With the Course Enrolment record loaded, navigating to the Sessions page will display all the unit enrolments and sessions. Edit the preferred sessions per unit enrolment.
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5. After selecting the preferred session, click the ENROL INTO SELECTED SESSIONS button. A success message will appear and the student is now enrolled on those selected sessions. Note the status will now be set as Enrolled on those sessions that you just enrolled into.
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6. Repeat steps 4-5 to edit the preferred session on other enrolled scheduled units.
Paradigm Knowledge Base Home | Overview | Session Settings and Configurations| Session Enrolment Sections| Workflow
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