Overview
Objective
Upon Completion of this KB the user will be able to search for students by Course enrolment and produce a bulk list of students within courses with a particular enrolment status.
Assumptions
- The user has an understanding of the Australian Tertiary Education System / VET Sector
Please note: Depending on the individual users levels of access not all pages will be available or editable. If you have Full Admin level access and the pages still isn't visible it maybe either not being used at your institution or have been hidden. For more information contact the Silverband help desk.
Key terms and concepts
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The Student Search Course menu in Paradigm will produce a list of all students who are enrolled in a specific course and have a specific enrolment status and add the list into a bulk list. There are also wide search criteria about your student enrolment that you can use when searching for course enrolments. This knowledge article will provide instructions on how you can search for students by course – with all the featured search criteria, and how you can add a list of search results (students) to a bulk list.
Complexity:
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| title | Brief Description: BULK LIST |
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| Bulk List A list of one or more student-related records that a user has intentionally identified and added to a temporary or virtual list for the purposes of performing some kind of bulk action such as the sending of a communication event, bulk enrolling into a course/unit, or bulk updating one or more fields on the course or unit enrolment record. |
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| title | Search Criteria: COURSE ENROLMENT SEARCH |
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| COURSE ENROLMENT SEARCH  Image Added
Field Name | Brief Description |
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Course Name | The name of the |
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course that the students are |
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enrolled in. | Enrolment Status | The |
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current status of the students |
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' enrolment in the chosen course. The options available in the drop box are chosen by the institution. Examples may include Applied, Enrolled, Completed, Deferred, and Leave of Absence |
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The college, campus or institution where the student is primarily enrolled and undertaking studies. | Funding Type |
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that the student is using to pay for |
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the course. Examples may include Fee-HELP, HECS-HELP, Upfront, Scholarship. | Start Date |
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How to Search for Students by Course
- In the Side Menu click on the Student Tab.
- Click on the search Course option.
- Select the required course from the Course Name Drop box
- Select the Enrolment status required from the enrolment status drop box. (These two are required to produce a list)
- Select any other options to reduce the results.
- Click on the Search Course Enrolments button.
Course Enrolments at this point can be added to a list for bulk actions to be performed. To do this continue below:
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The date that the student began or is expected to begin, studying units that are part of this course. | End Date | The date that the student is expected to complete studying all units that are part of this course. | Contact Mode | How the student is completing this course. The options are chosen by your institution and may include Attending, Online, and Distance. | Contact Hours | How the student is in contact with the home institution, indicating studies on a full time, part time, or unknown basis. | Order By | The field name to use, to sort how the results are listed | Agent | |
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Implications
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INFO: This screen may be used as an easy way to build a bulk list of students for use in one of the bulk edit screens. A more targeted means of generating a bulk list would be to use Report Builder. |
Workflow
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| title | 1. How to Search for Students by Course |
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How to for Students by Course
, Choose the Student menu > Search Course.NOTE: A description for each of the field mentioned in Steps and can be found in the above section: COURSE ENROLMENT SEARCH.| Info |
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INFO: You can choose from the available options in the “Order By:” drop box, to sort the listed results. |
Click the SEARCH COURSE ENROLMENTS button after setting up your filters. Image Added
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After clicking the SEARCH COURSE ENROLMENTS button, a table will appear below with the list of the students depending on the applied filters. |
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NOTE: Proceed to the workflow below if you want to add the results/lists to a bulk list to be used for any of the bulk processes you want with the student records selected. back to top |
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| title | 2. How to Add a List of Students to a Bulk List |
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How to a List of Students to a Bulk List
Follow the same instructions as above “ Search for Students by Course” section in searching and returning a list of course enrolments. Once you’ve generated your list, follow the instructions below on how to add a list of search results (students) to a bulk list:
Click the ☑ checkbox associated to the far right side of one or more of the search results (students). Alternatively, all results (students) may be selected via the checkbox located in the search results table header row. Scroll to the bottom of the search results section and click the ADD ENROLMENTS TO LIST button. Image Added
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A bulk list of student enrolments has now been created ready for |
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Further reading
How to add a course to a student record
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use on a Paradigm bulk action screen. |
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Related Pages
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| excerptType | simple |
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| cql | label in ( "bulk-list" , "report-builder" , "communication" , "communication-event" ) |
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Paradigm Knowledge Base Home | Overview | Implications | Workflow | Related Pages
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