Overview
Objective
Upon completion of this KB the user will be able to create Session / Edit Sessions and enrol Students into session
Assumptions
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Overview
Sessions are the individual classes for a particular unit. These can be tracked, attendance recorded and timetabled for student attendance and tracking. Creating sessions for a scheduled unit is possible in Paradigm. This knowledge article will provide you with a brief description of all the fields needed to create a new session, as well as the workflows on how to create or add, and delete sessions to a scheduled unit.
Complexity:
NOTE:
If your business or institution is using Rapla as you timetabling application, where all your sessions are created and then synchronised to Paradigm, refer to this knowledge article on how to create sessions in Rapla: 6. Create Sessions or Events.
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Navigation
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Workflow
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| title | Key Terms and Concepts |
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Key |
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Terms and Concepts
Adding Session Fields Brief DescriptionsField Name | Brief Overview |
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Session Id | Internal system allocated |
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Id code | Unit Scheduled Id | This is a pre-populated internal |
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Id code from the system and relates to the Unit ID | Session Type | Tutorial Chem lab Rehearsal
| Session Class | | Note |
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BE ADVISED It is recommended to consult with a member of the Silverband Support Team prior to using the Session Class |
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WARNING Paradigm makes an important assumption that ALL sessions where the Session Class is not set are compulsory enrolments. |
The Session Class is used to limit the sessions that a user may select when enrolling into sessions. The restrictions work in two layers: Selecting a Session Class will also select all other sessions that share the same Session Class value. When a Session Group AND a Session Class are both set, then the user must select one and only one session, from each group.
The use of Session Class simplifies the process of selecting a suitable, non-clashing set of sessions. It is especially useful when there is a need to define a pairing or set of sessions consisting of multiple Session Groups where you want to enforce predefined session enrolment combinations. We recommend starting the Session Class value with the digit 1 increment it by 1 for each new Session Class. | Session Group | | Note |
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BE ADVISED: It is recommended to consult with a member of the Silverband Support Team prior to using the Session Group field. |
NOTE: When the Session Class is set but the Session Group is blank, then Paradigm will assume that there is an implicit Session Group value of 1. The Session Group is used when there are multiple Session Types associated with the same Scheduled Unit. Assigning a Session Group will visually group the sessions when viewed from within Paradigm. When used together with Session Class it is possible to prevent users from enrolling into more than one session from each defined Session Group. Examples of common session group types include lectures, tutorials and workshops. We recommend starting the Session Group value with the digit 1 increment it by 1 for each new Session Group. | Session Subject | The topic / materials to be covered in this session. | Location | Location where the session is to be held. | Building |
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The name of the building where the session is to be held. | Room |
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where the class is to be taught. | Teacher | Who will be teaching this class? | Start Day | What day of the week is the class being held? - select from drop down box | Start Date | Date of the first session. | Start Time | Start time for Session. | End Time | End Time for Session. | Notes | This can be a summary of what is to be covered in this particular session. | Minimum Participants | Minimum number required to make this class / group viable, set by the Institution. | Maximum Participants | The maximum participants allowable for this class / group, set by the institution. |
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This could be due to the room size, the type of class requires practicum / lab space / rehearsal space, number of seats etc. | Current Participants | How many people are currently enrolled into the this class / session / group? | Session Provider | Which institution / |
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college will be running this session / class / group? | Rapla Event Id | | Rapla Appointment Id | | Schedule this session | How often to repeat this session automatically? | For | How many occurrences? |
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Implications
This section of the KB will explain what potential issues or problems users can come across and why they happen.
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| Note |
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BE ADVISED: It is recommended to consult with a member of the Silverband Support Team prior to using the Session Class and the Session Group fields found in the SESSION DETAILS form – when adding a new session to a scheduled unit in Paradigm, see Session Group and Session Class page as a starting point. |
Workflow
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How to add Assessments to a scheduled unit
How to Edit a Scheduled Unit
How to Enrol a Student into a session
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| title | 1. How to Add Session(s) to a Scheduled Unit |
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If a Unit has already been scheduled load the required Schedule and skip down to step 1
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Enter the type of session, Session class and Session group. (But do not exceed 11 character)
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Enter the session subject - what topic is to be covered in this session.
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Enter location, building and room information
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Select the Teacher from the contact drop down box
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Select the day of the week from the drop down box
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Select the start date from the date picker
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Enter the class commencement time
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Enter the class conclusion time
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Enter note. This can be a summary of what is to be covered in this particular session.
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Enter the minimum number of students required to proceed with this session
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Enter the maximum number of students allowable in the session e.g. how many can the room hold allowing for fire evacuation guidelines, for how many does the lecture theatre hold.
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Select the session provider, important if there is more than one/.
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Enter how often the session should reoccur (daily, weekly etc) and for how many times.
Click on the Save Session button.
How to Delete Sessions
- Click On the Units tab in the side menu.
- Click on the Search Scheduled units option in the side menu
- Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
- Click on the Search Scheduled Unit Button.
- This will return a list of units that meet the searched criteria
- To reduce the returned options start typing the name of the unit into this box
Image Removed The returned results will reduce to match the criteria. - Click on the blue hyper link on the left side of the required record.
- The Scheduled Unit has now been loaded.
- Scroll Down to the Sessions associated with this unit section
- Click on the Deleted all Sessions Button
How to ADD Session(s) to a Scheduled Unit
Read the notes carefully before you proceed following the instructions below. Once the scheduled unit that you want to add a session to has been loaded, you have the option to choose Units > Scheduled Unit Details > Edit Scheduled > Sessions menus on the side to go to the sessions section, or you can scroll down the page and look for the SESSIONS Form section. In the SESSIONS Form section, click the NEW SESSION button. Image Added After clicking the NEW SESSION button, go to the SESSION DETAILS Form section and fill out all the available information relating to the new session that you want to add. Refer to the table above Adding Session Fields Brief Descriptions under the Key Terms and Conceptssection for a description of each field. Image Added After filling out all the required and necessary fields, click the SAVE SESSION button. back to top |
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| title | 2. How to Delete Sessions |
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How to DELETE Sessions
NOTE: If a scheduled unit has already been added but not currently loaded in the system, refer to this knowledge article on how to search for a scheduled unit. If a scheduled unit is currently loaded in the system, proceed to following the instructions below.
 Image Added The 📝EDIT button will open the SESSIONS ASSOCIATED WITH SCHEDULED UNITS Form section. You have the option to delete a session individually (e.g. if you scheduled one session to occur for a number of weeks, etc.) by clicking on each individual DELETE button, or if you decide to delete the whole session related to the scheduled unit – you can just click the DELETE ALL SESSIONS button. Image Added A confirmation pop-up window will appear on top of the page after clicking the delete button, click the OK button to confirm your deletion action.  Image Addedback to top |
Related Pages
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Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading
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