Overview
Enrolling students to scheduled units in bulk is made possible via the search course, upload bulk list, and report builder generation of students list, and using the bulk course edit screen to enrol students into scheduled units. Note that when using this method, all students in the bulk list are being enrolled into the exact same set of scheduled units. If there are multiple cohorts with differing unit selection requirements, then the import wizard will be more efficient, see below IMPORT WIZARD notes.
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IMPORT WIZARD [Processing New Unit Enrolments Notes]
This is recommended for bulk enrolments which requires multiple cohorts with differing unit selection requirements.
If you choose this method, please keep in mind the following:
In your source data file, you have to make sure that you have something to uniquely identify the (
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Seek advise from the Silverband Support Team to review the import profile before it is used. This may reduce the chance of an unintended update impacting upon the data quality.
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To proceed with bulk enrolling students to the exact same set of scheduled units, refer to the Workflow below:
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Overview
This article offers options for providers seeking to quickly and efficiently enrol entire cohorts of students into units without processing each student record manually. There are multiple options for creating new student unit enrolments in bulk as per the table below:
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Bulk Course Edit screen | When unit selection is common among all students of a single cohort |
Import Wizard tool | When performing ad-hoc unit selection among students of a single cohort or to perform enrolment across multiple cohorts |
Application Programming Interface (API) | For creating complex system to system integrations with the objective of fully automating the creation of unit enrolment records within Paradigm |
Choose from the workflows below the method in which you want to bulk enrol students to scheduled units:
Workflow
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There are three ways to create the bulk list of students that you want to enrol |
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on Scheduled Units via Paradigm’s User Interface. Depending on the complexities of your student cohort/criteria, and how your current students' data are coded, you have the option to choose either of these three possible ways |
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of creating your bulk list: (
You can search for students via this screen by Course Name, Enrolment Status, Institution, Funding Type, Start and End Date, Contact Mode and Hours, Order By, and Agent. Refer to the instructions on this workflow How to ADD a List of Students to a Bulk List. (
Upload a list from a CSV Source File. You can use this option if you have an existing (valid with all the required fields matching to Paradigm) CSV file with a list of students that you want to enrol |
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on the scheduled units. Refer to the instructions on this workflow Student > Upload Bulk List. (
If you want to build a list of students to enrol using your existing saved report or generate a new report with your own criteria/conditions, then this is the best way for you to create the bulk list. Refer to the instructions on this workflow Report Builder > Bulk Student Select.
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on Scheduled UnitsAfter creating the bulk list of students to whichever method you choose from the options above, you are now ready to proceed to |
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enrol the students |
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on scheduled units. |
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2. You can narrow down your search further by (
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on by putting a checkmark against each scheduled unit |
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checkbox. Select all scheduled units by clicking the checkbox on the header column |
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in the upper right corner of the table. (
3. After clicking the enrol button, check under the STUDENT RESULT LIST section for any errors. If all goes well, you should have a result list with SUCCESS messages, the same as the sample screenshot below.
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IMPORT WIZARD
This workflow is recommended for performing bulk enrolments involving multiple student cohorts with differing unit selection requirements. In your source data file make sure that you have sufficient information to uniquely identify a unit enrolment. At a minimum, this means you must provide data that identifies:
You can read an overview of how our Import Wizard works through this article: System > Import Wizard |
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NOTE The Paradigm API documentation is intended to be consumed by suitably skilled ICT practitioners Refer to our Paradigm Application Programming Interface (API)documentation. |
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