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Overview

This article offers options for providers seeking to quickly and efficiently enrol entire cohorts of students into units without processing each student record manually. There are multiple options for creating new student unit enrolments in bulk as per the table below:

...

Choose from the workflows below the method in which you want to bulk enrol students to scheduled units:

Workflow

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titleBulk Enrol Student to Scheduled Units Using the 1. Bulk Course Edit screen

Status
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titlestep 1
Create the Bulk List of Students to Enrol

There are three ways to create the bulk list of students that you want to enrol to scheduled units via the on Scheduled Units via Paradigm’s User Interface. Depending on the complexities of your student cohort/criteria, and how your current students' data are coded, you have the option to choose either of these three possible ways in of creating your bulk list:

(
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title1
) Search Course screen (Student > Search Course)

You can search for students via this screen by Course Name, Enrolment Status, Institution, Funding Type, Start and End Date, Contact Mode and Hours, Order By, and Agent.

Refer to the instructions on this workflow How to ADD a List of Students to a Bulk List.

(
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title2
) Upload Bulk List screen (Student > Upload Bulk List)

Upload a list from a CSV Source File. You can use this option if you have an existing (valid with all the required fields matching to Paradigm) CSV file with a list of students that you want to enrol to on the scheduled units.

Refer to the instructions on this workflow Student > Upload Bulk List.

(
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title3
) Report Builder screen (Report > Report Builder)

If you want to build a list of students to enrol using your existing saved report or generate a new report with your own criteria/conditions, then this is the best way for you to create the bulk list.

Refer to the instructions on this workflow Report Builder > Bulk Student Select.

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titlestep 2
Enrol

to

on Scheduled Units

After creating the bulk list of students to whichever method you choose from the options above, you are now ready to proceed to enrolling enrol the students to on scheduled units.

  1. Choose Student > Bulk Course Edit menus on the side. Scroll down to the bottom of the screen to the SCHEDULED UNIT SEARCH section. Search by Unit ID or Unit Name if you want only one specific scheduled unit, else, you can search by Unit Provider, Start and End Date, and Status. Click the SEARCH SCHEDULED UNIT button.

2. You can narrow down your search further by (

Status
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title1
) typing more keywords on the Filter Box (highlighted in RED with an arrow in the screenshot below). Once you have the scheduled unit results, (
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title2
) select the scheduled unit(s) that you want the students to be enrolled to on by putting a checkmark against each scheduled unit checkboxescheckbox. Select all scheduled units by clicking the checkbox on the header column on in the upper right corner of the table.

(

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title3
) After selecting the scheduled unit(s), you have the option to set the Enrolment Status to Enrolled and then (
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) click the ENROL INTO SELECTED SCHEDULED UNITS button.

3. After clicking the enrol button, check under the STUDENT RESULT LIST section for any errors. If all goes well, you should have a result list with SUCCESS messages, the same as the sample screenshot below.

Tip

The students are now successfully enrolled to on the scheduled unit(s). To check, you can load a student record and check under the UNIT ENROLMENTS section.

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WARNING

Seek advice from the Silverband Support Team to review the import profile before it is used. This may reduce the chance of an unintended update impacting upon the data quality.

You can read an overview on how our Import Wizard works through this article:System > Import WizardYou can read an overview on of how our Import Wizard works through this article: System > Import Wizard

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Expand
titleBulk Enrol Student to Scheduled Units Using the 2. Import Wizard tool

IMPORT WIZARD[Processing New Unit Enrolments Notes]This is recommended for bulk enrolments which requires multiple

Warning

WARNING

Seek advice from the Silverband Support Team to review the import profile before it is used. This may reduce the chance of an unintended update impacting upon the data quality.

This workflow is recommended for performing bulk enrolments involving multiple student cohorts with differing unit selection requirements.

If you choose this method, please keep in mind the following:

In your source data file , you have to make sure that you have something sufficient information to uniquely identify the followinga unit enrolment. At a minimum, this means you must provide data that identifies:

  1. The student (e.g. student number);

  2. the The student course enrolment (e.g. course enrolment ID, OR the combination of course code and start date if that combination is unique per student);

  3. and the The scheduled unit (e.g. the scheduled unit ID or a sufficient number of the following fields to achieve uniqueness: unit code, start date, delivery method, delivery provider, and census date)

Warning
Expand
titleBulk Enrol Student to Scheduled Units via 3. Application Programming Interface (API)

NOTE

The Paradigm API documentation is intended to be consumed by suitably skilled ICT practitioners

Refer to our Paradigm Application Programming Interface (API)documentation.

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