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Now that you are done creating events and sessions, you have the option to publish your creation timetable in HTML format. This is very useful if you want other staff members to view all, or some part of the sessions or events, without the need of getting them logged into RAPLARapla. This knowledge article will guide you on how to publish an HTML Calendar View of the sessions or events in RAPLARapla.

NOTE

  • The HTML output, view, or display will depend on your current Main Calendar View. It is very important that you are already familiar with all the factors that will affect your main view before you use the Publish menu in RAPLARapla. You can revisit the RAPLA Rapla User Interfacepage if you have questions with the instructions of the Workflow below.

  • Once you publish or share the HTML link, it presents the a live calendar view of RAPLA Rapla such that when an admin or other users change or edit the sessions on of that timetable, the users who view from the HTML link your provided will get a an updated (spontaneous) view of the calendar/timetablechanges made.

Workflow

Info

INFO

  • The only variable that the user can change control or navigate in an HTML view is the date section;

  • The main HTML view page layout is dependent on the Calendar Types view you’ve selected as discussed in the RAPLA Rapla User Interface:Calendar Typespage section; and

  • The sessions or events included in the published HTML page is dependent on the Side Menus variables you’ve selected, and the Filters you’ve applied.

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After you’ve set your Main Calendar View, click the Publish button on the upper left hand side of the Top Menu Bar (as highlighted in the screenshot below).

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A new pop-up window will appear. Refer to the following fields or options you can set.

☑ HTML Publish

put a ✔ checkmark on this checkbox

Title

You can write up a title. It shows will show on the published HTML calendar view, e.g. Default Timetable

Show navigation bar ☑

It allows to switch between dates to view the scheduled events

Include date: dd/mm/yy ☑

Allows the HTML view to display or start from the specified date in RAPLA Rapla

to the published HTML view

Only allocation information ☑🔲

Check this option if you will not see details associated to events. Event resources will still be displayed but will not reveal the full details.

If not checked (by default), the session details will look like this:

While if ✔ checked, it will look something like this:

URL

The web link for you to copy and paste into a web browser

NOTE: The link on this section is specific to the configurations you’ve made in RAPLA Rapla prior to publishing, any changes made to the sessions or events will automatically be updated when the page is refreshed.

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With the copied URL, click the Save button.

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Open a new window, copy and paste the URL you just copied to view the HTML Calendar View of the sessions or events selected (see sample display output below). You can also send this link to whoever you want in your business or institution.

Info

The URL that you have copied and is about to send is a live link, it presents the live calendar view of RAPLA Rapla such that when admin or other users change or edit the sessions on timetable, the users who view from the HTML link will get the spontaneous view of the calendar/timetable.

Sample HTML Calendar View

Resources Configuration Folderin the Side Menusselected, Week set as the Calendar Type, with no other Filtersapplied.

Previous Page

RAPLA Rapla Main Page

Next Page

Introduction to RAPLARapla | 1. Install RAPLARapla | 2. Get Familiar with the RAPLA Rapla User Interface | 3. Create Users | 4. Add Resources: Facility, Equipment, Staff | 5. Create Time Periods | 6. Create Sessions or Events | 7. Publish RAPLARapla | 8. Synchronise Sessions to Paradigm