Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

Expand
titleHEIMS

HEIMS

Higher Education Information Management System


HEIMS Question

Pre-determined questions that are required for Government reporting. These questions have pre-determined answers that comply with formatting requirements.


Element Numbers

Each question has an Element number attached to it to ensure the correct question is asked in the correct format. These can be referenced on the HEIMS website.


Government reporting

Submission of student data to the Government via HEPCAT / TCSI. This data for students can be personal data, enrolment data, completion data, etc.


back to top

Expand
titleHEIMS QUESTION DETAILS Form Fields

 HEIMS QUESTION DETAILS Form Fields

Field name

Description

Question Id

Question Id or Element number

Question Type

Select option, date field, text field

Question Name

The names assigned to questions by HEIMS

Defined By

Who Defined this Element number - DEST / HEIMS

Define Date

Date the Element was established

Question Code

What type of data is this question about

Description

A brief description of this element numbers role

Field Width

The Maximum number of Character for this data

Pre-defined Value

Default answer for this field

 

 back to top

Expand
titleExample Code Option: Maximum student contribution code (E392)

back to top

Expand
titleWhat you can edit

 What you can edit

The only fields you are able to edit are Custom Description, Visible, and Order

Field Name

Brief Description

Custom Description

If you set a custom description, this will appear rather than the defined HEIMS text. When editing this to override the existing HEIMS description, you must ensure the answer does not lose its meaning for the code.

Visible

This determines if the option will appear in the list for the HEIMS question. A special note when editing an option is, if the option is of type label (these appear in bold) these are parent options. If when you set these, the children of that option also take the same value as the parent for visibility. You can always set individual children options manually (i.e. one by one).

Order

This controls the order in which the options will appear in the select box.

 

 back to top

Implications

Note

BE ADVISED:

The questions within this section of the system are Government mandated questions. The questions and answers have predetermined values and must only be updated if they have been updated by HEIMS. Altering questions and answers within this section can effect affect your government reporting results. 

NOTE:

If the Government adds additional answers that haven't been previously included, these will be added by the development team [ Silverband ]Development Team.

Workflow

Expand
title1. Search a HEIMS Question/Code

Search a HEIMS Question/Code

Info

INFO:

HEIMS Questions/Code can be searched for by Question Id ( e.g. Element number - E390) or Question Type (e.g. Fee-HELP, Completion) or Question Name (e.g. School)

If you know the exact Question Id or a keyword of the question that you want to search, you can do so by typing in the Question Id field [if you know the exact Id or a part of it], Question Name field or Question Type and click the SEARCH QUESTION button after. However, if you want to search for all the questions [to be displayed], just click the SEARCH QUESTION button.

Status
colourGreen
title1
,
Status
colourGreen
title2
,
Status
colourGreen
title3
Choose the System menu > Search HEIMS Question> Click the SEARCH QUESTION button.

Status
colourGreen
title4
A list of all the questions/code options that you’ve specified will appear below, you can still narrow down your search by typing more filter keywords in the Filter Box or to any of the Question Id, Question Name, or Question Type fields above.

Status
colourGreen
title5
Once you’ve found the question that you’re looking for, open the question details by clicking the Question Id [in blue hyperlink] under the first column.

Status
colourGreen
title6
An EDIT QUESTION DETAILS Form section will then appear below, showing all the details of that question type that you’ve searched.

Status
colourGreen
title7
If a question that you are trying to search has options on it, an OPTIONS ASSOCIATED WITH QUESTION Form section will also appear below. These options will include both current and archived (retired) responses for to this question.

back to top

...

Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading

...

Paradigm Knowledge Base Home