Overview
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Objective
Assumptions
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Scheduled Units are the unit records which already contain the specifics of how the units are offered by your business or institution, key fields would include the start and end date, delivery mode, delivery location, fees, etc. Paradigm has dedicated menus where you can add, edit /maintain scheduled units– and those are under Units > Scheduled Unit Details menus. This knowledge article will give you a brief overview of all the sections available within the Scheduled Unit Details menu in Paradigm, and a workflow on how you can get there and where to proceed to add a new scheduled unit.
Complexity:
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Assumptions
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Adding Fees to Scheduled Units
There are 4 methods of adding fees to Scheduled units.
Method 1 - Adding Fees for Individual Courses to Scheduled Units
If the institution has many different fees for each unit within in the same course, students within the same units in different courses that are charged different amounts (this can be due to practicums, material costs, etc) This can be useful for overriding Fee rules if required.
Follow the steps above to schedule a new unit, then continue here to add the available fees.
- Once the new schedule has been saved scroll down the Fees associated with this scheduled unit section and click the New Fees Button
- Scroll down to the Edit Fee Section
- Select the Course name from the Drop down box
- Enter the Fee Description from the Drop Down Box
- Enter the dollar amount in the Fee box (do not a dollar sign as this will cause the fee not to save)
- Select the Invoice Fee Code from the drop down box
- Enter the Credit points value for this unit into the Credit point field
- Enter the EFTSL into the EFTSL Field
- Click on the Save Unit Fees Button
Method 2 - Adding Fees for Multiple Courses to Scheduled Units
Follow the steps above to schedule a new unit, then continue here to add the available fees.
- Once the new schedule has been saved scroll down the Fees associated with this scheduled unit section and click the New Fees Button
- Scroll down to the Add Multiple Fees Section
- Select the Course names from the Drop down box, to select multiple course hold the control button and click the required course names.
- Select the Fee Descriptions required from the drop down box
- Enter the dollar amount in the Fee box (do not a dollar sign as this will cause the fee not to save)
- Select the Invoice Fee Code from the drop down box
- Enter the Credit points value for this unit into the Credit point field
- Enter the EFTSL into the EFTSL Field
- Click on the Add Fees Button
Method 3 - Adding Fees for All Course in selected group to Scheduled Units (e.g. all undergrad Courses)
Follow the steps above to schedule a new unit, then continue here to add the available fees.
- Once the new schedule has been saved scroll down the Fees associated with this scheduled unit section
- Click on the Select Program Level Drop box and select the group of courses to add fees for this course e.g. Undergraduate
- Click on the Add Program Fees Button
Please note: This will add the standard unit fee for all courses in the selected group. The Standard unit fee that is entered into the Course record page.
Method 4 - The Fee Matrix
- Click the Units tab on the Side menu
- Click on the Unit Fee Details in the Side menu
- Click on the Add New Unit Fee on the side menu
- Scroll down to the Edit Unit fee Detail Section
- Click on the Course Drop down box and Select the Course to add the new fee to
- Click on the Course level drop box and select the Study Level that relates to this course
- Enter the number of Credit points for the units within the course
- Select the Fee Type that this fee is for
- Optional: Enter the Unit level code. These must be set within the Base unit prior before adding to fee rules
- Enter the dollar amount for this Course, credit point, fee type combination without a dollar symbol
- Select the Status
- Click on the Save Unit Fee Button
To add another rule press the Add New Unit Fee button on the side menu.
Background Info - The Fee Matrix
If the institution has one fee type per course - e.g. most or all units in the same course attract the same fee. This works in conjunction with Scheduled units. Once you have created your Fee rules then create your scheduled units. If you have a one of Special fee it can be added to the “Fees Associated with this Scheduled Unit” within the scheduled unit. Any fees entered there will override rules corresponding within the fee table.
The fees table works by the highest number of matched data rules.
For Example
- Course = 1 point
- Course level = 1 point
- Fee Type = 1 point
- Credit points = 1 point
- Level = 1 point
If required and extra weighting can be given to the Course field to ensure a 4 or 5 point match if level is not used.
The system then selects the amount entered that matches the highest number of point combination.
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Field Name
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Description
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Sample Data
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Course
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A drop down box containing all of the institutions currently active courses.
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Bachelor of Arts
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Course Level
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The level at which the course is taught
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- Postgraduate
- Undergraduate
- VET
- Non-Award
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Credit Point statement
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The number of points that the unit/ subject is worth within the course of study
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6
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Fee Type
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The type of fees to be charged
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- Standard Fees
- International
- Scholarship
- HECS
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Unit Level
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The banding of the unit /subject, or other coding
Please note: This needs to be set in the Parent unit prior to scheduling units / Subjects
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- NP
- 1
- 2
- 3
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Amount
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The amount to be charged for this unit / subject for this course combination
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2000.00
Please note do not enter a $
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Unit Fee Status Id
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The Unit fee status indicates if the unit fee is currently in use (Active) or not (Archived)
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- Active
- Archived
- Unconfirmed
Key fields
Example of Standard and International Fee types / Credit point list
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Course Name
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Credit point
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Fee Type
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Amount
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Bachelor of Arts
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6
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Standard
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500.00
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Bachelor of Arts
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12
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Standard
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1000.00
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Bachelor of Arts
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18
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Standard
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1500.00
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Bachelor of Arts
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24
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Standard
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2000.00
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Bachelor of Arts
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6
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International
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600.00
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Bachelor of Arts
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12
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International
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1200.00
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Bachelor of Arts
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18
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International
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1800.00
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Bachelor of Arts
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24
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International
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2400.00
Example of HECS-HELP Funding or other combinations that require more levels of complexity
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Course Name
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Credit point
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Fee Type
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Level
(banding)
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Amount
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Bachelor of Arts
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6
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Standard
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1
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500.00
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Bachelor of Arts
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6
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Standard
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2
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600.00
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Bachelor of Arts
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6
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Standard
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3
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700.00
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Bachelor of Arts
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12
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Standard
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1
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1000.00
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Bachelor of Arts
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12
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Standard
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2
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1200.00
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Bachelor of Arts
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12
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Standard
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3
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1400.00
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Bachelor of Arts
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18
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Standard
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1
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1500.00
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Bachelor of Arts
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18
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Standard
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2
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1800.00
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Bachelor of Arts
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18
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Standard
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3
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2100.00
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Bachelor of Arts
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24
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Standard
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1
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2000.00
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Bachelor of Arts
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24
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Standard
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2
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2400.00
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Bachelor of Arts
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24
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Standard
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3
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2800.00
It is important to map out all combinations of these fields that you require prior to starting to enter data. That way all combinations required can be mapped out ready to enter into Paradigm.
As fees change from one year to the next existing rules can either be updated, as it will not change any previously enrolled units, or retired and new rules create.
Please ensure that you have all of your Fee rules correctly entered prior to commencing enrolment as units aren’t updated if you make a mistake and go back and update a Fee rule.
Further reading
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Terms and Concepts
This section is where scheduled units are added / created. These are a sub-set of the Base unit which have specific start, end and census dates to allow for student to be enrolled into specific time periods Below is a sample screenshot of the Add Scheduled Unit screen in Paradigm: This page contains five Form sections: EDIT SCHEDULED UNIT DETAILS, ASSOCIATED FEES, SESSIONS, ASSESSMENTS, and the ASSOCIATED FILE ATTACHMENTS.     
Once a scheduled unit has been created it may need to be edited or updated. Here is where these changes can be made. Below is a sample screenshot of the Edit Scheduled Unit screen in Paradigm: 
Sessions are the individual classes for a particular unit. These can be tracked, attendance recorded, and timetabled for student attendance and tracking. Below is a sample screenshot of the Sessions screen in Paradigm: 
Final grades can be entered here or via the report section. Assessments for units can be loaded, individual grades entered, then the system can calculate the final grades based on grades and weightings. Below is a sample screenshot of the Student Results screen in Paradigm: 
Once units have been initially scheduled they can be rescheduled in bulk using this section. The first section of this page is to let you search the scheduled units that you want to reschedule:  After searching, all scheduled units will appear below based on your searched criteria. Here, you have the option to select the schedule units that you want to reschedule or select all by clicking the ☑ checkbox header column.  You have the option to edit the scheduled unit details, before you can finally click the RESCHEDULE SELECTED UNITS button. 
Adding Assessments to the scheduled units for assignment tracking and grade calculation Below is a sample screenshot of the Schedule Assessments screen in Paradigm: 
Fees attached to Scheduled units can be updated in bulk from this page. However, this will not change the fees of students who have already been enrolled into the unit. Below is a sample screenshot of the Bulk Edit Scheduled Fee screen in Paradigm: 
A bulk list of enrolled student can be enrolled into Scheduled unit session.
This section assignments can be submitted via Paradigm from students for marking.
This section allows you to import sessions which were created in Rapla back to Paradigm, see Rapla > Synchronise Sessions to Paradigm. |
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Workflow
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If a base unit is already an existing one, refer to this instruction on how to search for a base unit in Paradigm: https://silverband.atlassian.net/wiki/spaces/PKB/pages/984668/Search+Add+and+Edit+Base+Units#1.-How-to-search-for-a-Base-Unit. If a base unit has not been created and added to the system, refer to these guides on how to add a new base unit in Paradigm: If the base unit is the one that is currently loaded in the system, procced to the
Once the base unit is already loaded, you are now ready to add it as a scheduled unit in the system by following the instructions below.
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Overview | Assumptions | Key Terms and Concepts | Implications | Workflow | Video | Related Pages | Further Reading
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