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  • Key Data, Review Data Entry

  • How to

Key terms and concepts

Field Name

Brief Overview

Unit Codes

Institution allocated unique unit codes to identify units of study

Unit Name

Overview

After you created sessions for a specific time period in Rapla, it is ready to synchronise these sessions to Paradigm. The workflow on this article assumes that your data (sessions) in Rapla meets the requirements for the data migration to run without causing errors in Paradigm. This knowledge article will guide you on how to set up the integration between Rapla and Paradigm.

Note

BE ADVISED

You must review the data entry in Rapla before you proceed to the Workflow below. Some of the required and critical fields with data are listed on the table below for review. All these fields are also mentioned in the Create Sessions or Events page.

Warning

WARNING

In the event you require to make changes on the details of the session in Rapla after the initial session synchronisation, you have to make sure that there are no enrolments link to the sessions prior to making the changes and do the resync. If you already have enrolments on the sessions that you want to make the changes to, we recommend you to take the following steps:

  1. Delete all Session Enrolments and Attendance Records

  2. Make the changes in Rapla >> sync the changes back to Paradigm

  3. Re-enrol the students to the session with their updated attendance records

If you are using the Session Group/Class, we would advise you to not make any changes to the sessions and do the resync, especially if there are already enrolments involved – as that would complicate things further.

More details on the implications and level of impact to the changes you will make when doing a resync are documented here: Resync to Paradigm: Level of Impact and its Implications.

Please contact our Support Team if you have questions on resyncing.

Required fields for Review

NOTE:

The first image below represents the field names in Rapla as well as its equivalent field names in Paradigm (highlighted in red box) when creating a new Event (i.e. Paradigm session).

The table below the image shows you the fields in Rapla match to the fields in the Scheduled Units (you already created prior to synchronise Rapla sessions) in Paradigm for the sync to be successful, see Search, Add and Edit Scheduled Unitsknowledge article to double check if the scheduled units have already been created in Paradigm.

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Required Fields

Sample Data

Unit Codes

FIT9130

Unit Name

Systems analysis and design

Campus (if applicable)

Melbourne/Sydney/Brisbane

Session Type

Lecture/Tutorial

Delivery Mode

On campus/Online/Other

Department

Faculty of Information Technology

Appointment details

campus

Rapla Field Names

Paradigm Scheduled Unit Field Names

Brief Overview

Sample Data

Unit Code

Unit Code (s)

Your allocated unique Unit Code to identify a unit of study (Scheduled Unit). MUST be the same coding in Paradigm.

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FIT9130

Unit Name

Scheduled Unit Name

Institution allocated unique unit names to identify units of study

This field should not necessarily be the same as the unit name you’ve coded in Paradigm. You can customise the unit name in Rapla if need be to help in your data entry.

e.g. ‘Entertainment Since 1945’ in Paradigm and ‘Entertainment Since 1945 Group 1’ in Rapla to emphasise grouping.

Campus (if applicable)

Melbourne/Sydney/BrisbaneSystems Analysis and Design

Campus

Home Institution

Your Business or Institution’s Name or a specific location of one of your branches if you have multiple campuses. This field will only be a red flag(blue star) if you have multiple campuses.

Should match the Provider record in Paradigm where the scheduled unit/s to be imported are/is under.

Melbourne or SBUNI

Session Type

Lecture/Tutorial/workshopWorkshop

Lecture

Delivery Mode

mode Of Delivery

On

Campus/Online/Other

  • Make sure that there is a matching recorded scheduled unit in Paradigm with the same delivery mode as set in Rapla.

  • If a unit has one or more delivery modes, create a new scheduled unit for each delivery mode in Paradigm before you attempt to synchronise.

On campus

Department

Faculty/Department Name

Faculty of Information Technology

Appointment details

Should be within the Scheduled Unit’s Start Date and End Date fields

 repeating frequency, any exceptions

Resource allocations

Teaching staff, facility and equipment resources

In order to complete the import, it is very critical for user to enter the correct data in Rapla. 

Make sure that the dates here are WITHIN or THE SAME as the dates recorded in Paradigm for your semester (Time Period) start and end dates.

 9 - 11am, repeat every Monday

Resource allocations

Lewis Brown

Teaching staff, facility and equipment resources

Teaching Staff Name, at Lecture Room A201

 

Implications

 

 

Workflow 

How to synchronise Rapla

sessions

Sessions to Paradigm

EMS

  • Click on the System tab in the side menu

  • Click on the Rapla Session Import side menu option.
    It will lead you to the following page:

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  • Enter the start date of the Academic year in the date from field and select Semester

  • Enter the end date of the Academic Year in the to date field and select Semester

  • Enter a Session Unit Code is optional 

    • Select a scheduled

    NOTE:

    The below instructions are based on the assumption that you have the FULL ADMIN account access level in Paradigm to manage the data synchronisation between Rapla and Paradigm.

    1 & 2. Log into your Paradigm account. Choose System > Rapla Session Import from the side menu.

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    It will direct you to the following screen:

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    3.Enter the Semester Start and End Date of the sessions that you want to import.

    Info

    • These dates are equivalent to the Time Period (Academic Term) record you created both in Paradigm and Rapla, see Edit Time Period in Paradigm and Create Time Periods in Rapla for more details on how to add time periods on both systems.

    • When it comes to the Paradigm Sessions data entry in Rapla, as mentioned above, in the Appointment details section – all Paradigm Sessions created should be within the Scheduled Unit’s Start Date and End Date fields which are also the same or within also the Time Period (Academic Term) where the scheduled units are created.

    NOTE: You can also manually enter the Semester Start and End Dates by editing the date fields directly instead of choosing a particular semester dates from the dropdown.

    Rapla (Periods > Edit/Add)

    Paradigm (System > Edit Time Period)

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    4.Enter a Session Unit Code (optional) if you only want a specific or ONE unit code to be imported. Leave this field blank if you want ALL the Paradigm Sessions created within the dates of your specified semester start and end dates from step 3 (imported or synced to Paradigm).

    Info

    As mentioned above, if you enter a unit code in this field, you have to make sure that it matches 100% to the scheduled unit record in Paradigm, read above section for more details.

    Rapla (Create Sessions or Events)

    Paradigm (Search Add Scheduled Units)

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    5. Select a Scheduled Unit Provider that you want to import across from Rapla.

  • Click on the Update Sessions button

    •  
    Info

    As mentioned above, the Campus field in Rapla should be the same as the Home Institution field in the scheduled units in Paradigm, read above section for more details.

    Rapla (Create Sessions or Events)

    Paradigm (Search Add Scheduled Units)

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    6. Click the UPDATE SESSIONS button.

    Info

    INFO: In Paradigm, you can double check if the import has been successful by searching for the Scheduled Units and go to the Sessions section. Expect to see a list of sessions you just brought across from Rapla to Paradigm.


     

    Previous Page

    RAPLA Rapla Main Page

    Next Page

    Introduction to RAPLARapla | 1. Install RAPLARapla | 2. Get Familiar with the RAPLA Rapla User Interface | 3. Create Users | 4. Add Resources: Facility, Equipment, Staff | 5. Create Time Periods | 6. Create Sessions or Events | 7. Publish RAPLARapla | 8. Synchronise Sessions to Paradigm