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Objective

Once you have read this article you will be able to produce a list of all students who are enrolled in a specific course and have a specific enrolment status.
Complexity: LOW to MEDIUM

Page Contents

Key terms and concepts

Bulk list: a list of one or more student related records that a user has intentionally identified and added to a temporary or virtual list for the purposes of performing some kind of bulk action such as the sending of a communication event, bulk enrolling into a course / unit, or bulk updating one or more fields on the course or unit enrolment record.

Description of fields

Field

Brief Description

Course Name

The name of the course that the students are enrolled in

Enrolment Status

The current status of the students' enrolment in the chosen course. The options available in the drop box are chosen by the institution. Examples may include Applied, Enrolled, Completed, Deferred, and Leave of Absence.

Home Institution

The college, campus or institution where the student is primarily enrolled and undertaking studies.

Funding Type

The type of funding type that the student is using to pay for the course. Examples may include Fee-HELP, HECS-HELP, Upfront, Scholarship

Start Date

The date that the student began or is expected to begin, studying units that are part of this course.

End date

The date that the student is expected to complete studying all units that are part of this course.

Contact mode

How the student is completing this course. The options are chosen by your institution and may include Attending, Online, and Distance.

Contact hours

How the student is in contact with the home institution, indicating studies on a full time, part time, or unknown basis.

Order By

The field name to use, to sort how the results are listed

Agent


Implications

This screen may be used as an easy way to build a bulk list of students for use in one of the bulk edit screens. A more targetted means of generating a bulk list would be to use Report Builder.

Workflow

 1. Search for Students by Course

  1. Click on the Student tab in the side menu

  2. Click on the Search Course option in the side menu.

  3. To create a list of students, you must choose one of the available options in both of these drop boxes:

    • Course Name, and

    • Enrolment Status.

  4. Choose or type values for any of the following, to filter the results shown in the list

    • Home Institution

    • Funding Type

    • Start Date

    • End Date

    • Contact Mode

    • Contact Hours

    • Agent

  5. Choose from the available options in the Order By drop box, to sort the listed results

  6. Click on the Search Course Enrolments button.

 2. Add list of search results to a bulk list

  1. Follow the normal workflow for searching and returning a list of course enrolments

  2. Click the checkbox associated to the far right side of one or more of the search results. Alternatively, all results may be selected via the checkbox located in the search results table header row.

  3. Scroll to the bottom of the search results section and click the Add enrolments to list button.

  4. A bulk list of student enrolments has now been created ready for use on a Paradigm bulk action screen.

Further reading


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