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Creating Scheduled Programs

Overview

After you’ve made a decision on the application (refer to the Make a Course Offer page), given that the applicant is successful and you’ve sent the course offer letter, the applicant will now review the study offer, accept the terms, and will be given access to a Student Portal where the enrolment to the units of the course offering happens. The applicant will now officially be considered as a Student and the Course Enrolment Status will now be set to ENROLLED.

Workflow

Video Tutorial Link: Applicant: Receives the Offer, Review, Accept Terms, Proceed to Student Portal

You can watch a short demo video on Accepting the Course Offer – Review, Accept Terms, Student Portal Login Credentials page below.

AcceptOffer.mp4

Step-by-step page instruction of accepting the course offer screen.

  1. The applicant will receive the Course Offer Letter from you (see sample email received below).

NOTE

The letter mentioned below is one of the configurable email templates as a Provider, and is called the [EMAIL_CRS_OFFER] Course Enrolment Offer Notification, see Email Templates configuration page for more details.

2. The applicant will log back in to the Application Portal, and will click REVIEW STUDY OFFER.

3. Course Details will be shown, and then the Terms and Conditions of Enrolment. If the applicant will agree to everything, ACCEPT TERMS button is clicked.

NOTE

Again, the TERMS AND CONDITIONS OF ENROLMENT section is customisable, see Customising the Application Form Experience configuration page for more details on how.

NOTE

If the applicant will reject the offer, an email to the applicant and to your course home institution will be sent confirming the rejection of the course offer. This is irreversible for the applicant, unless the staff change the course enrolment status back to "OFFERED", as the course enrolment is set to "offer rejected" and any further action of the student/application on the course enrolment is blocked.

4. After accepting the terms and conditions, the applicant will now be given the STUDENT LOGIN DETAILS or the login credentials going to the STUDENT PORTAL.

INFO

By accepting the the terms or course offer, the following happens:

  1. The Applicant, and course home institution will be sent an email confirming the acceptance of the course offer.

  2. The system creates a student login for the applicant and part of the email can contain the login details.

  3. The system presents the user with their student login details, and the applicant will be upgraded to their student login details.

  4. The provider can decide if they want students to immediately enrol in units via the course plan, can enable a button which will enable the student to continue to the applicant portal. If the user is already a student, they will be automatically redirected to the course plan screen if the provider wants immediate enrolment of units via the course plan

Next Page

Step 4 - Confirm Details, Enrol to Units via the Student Portal

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