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Objective

This page outlines the unit components and complexities involved in creating a Course Outline, including:

  • First to set up core and elective units for a course

  • Adding prerequisite, co-requisite and disallowed units to a course outline

  • Adding substitute rules to a course outline.

A course outline can contain all possible units that are permitted for inclusion in the course. Once a Course Outline has been created, Unit Enrolments can be created by the student or by administration staff.

Complexity: HIGH

Page Contents

Assumptions

Be advised

The pages, fields and buttons that you can see, and the items you can edit, are based on:

  • how the Paradigm system is configured for your institution, and

  • the options that are made available by your institution, and

  • the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.

For more information please contact your "nominated contact person" or other Paradigm expert.

  • The student record has already been created.

  • You have an access level that allows you to create or edit student records.

  • You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used.

  • You have an understanding of the different course types within the Paradigm system.

  • You have an understanding of course components that may be:

    • core units, 

    • elective units,

    • prerequisite units,

    • co-requisite units,

    • disallowed units,

    • substitute unit, and

    • other more constraint types

  • You have an understanding of the dependencies of those to meet the accreditation requirements of the course.

  • The Course Plan has already been set up for this course.

  • Time Periods have been updated, allowing access to the Active Units within the Course Plan.

  • Units / Subjects have already been scheduled for the next study period.

Key terms and concepts

The Course outline page is intended to be completed by Administration Staff, adding all possible core, elective, prerequisite, co-requisite, and disallowed units, substitute rules and constraints for a particular course. The details included in the Course Outline are used as the basis for defining the Course Plan for a student. The Course Plan can be defined for or by a student, or by administration staff.

Units Colour Legend on Student’s course enrolment (Course plan)

Colour

Meaning

Green

Student has previously completed this unit

Blue

Student is currently enrolled in this unit

Orange

Unit is not available because prerequisites have not been met

White (with tick box)

Unit can be selected for enrolment

White (without tick box)

Unit has been scheduled, student meets prerequisites, but the enrolment period has not yet opened. Note: Staff member needs to double check the configuration time period called ‘Unit_enrolment’

Grey

Unit is not scheduled for the next enrolment period

Course plan for enrolment allows staff members to enrol students in to units or will allow students enrol themselves into units with ease.

To set up the Course plan / Constraints rules the following information will be required:

  • The scope and structure of the course including the units required to complete the course 

  • Units pre-requisites, co-requisites, core units, electives, substitute units, previous versions of units

  • Accreditation changes

  • Majors and Minors available within the Course structure

  • Planned unit schedules

Field Name

Brief Overview

Program Constraints ID

Internal System ID given to the course rule. Each constraint will have its own unique code

Course ID

Course ID associated with the base course and student’s course enrolment

Unit ID

Internal System ID assigned to unit code

Constraint Unit Id

An unit code in display that is associated with the constraint type

Unit Name

Mainly for the usability. So the staff members know which unit it is

Constraint Types

Core Unit, Elective Unit,Prerequisite Unit, Study Area (Minor), Major, Minor, Study Specialisation (Major), Program Prerequisites, Unit program prerequisites, Program Unit Not required, Application Unit, Co-requisite Unit, Disallowed Unit, Substitute Unit, Allow multiple schedule Units, Component Program, Competency Unit, Required Unit Count , Transfer Program

*Please refer to the Standard Constraint Types table below for more information

Display Code

Display code indicates where the unit will appear in the grid. The letters A-Z are columns across, whereas numbers 1-25 are the rows down. Combining both letter and number then determines the unit displays in the exact grid position, such as A1, B2, C3

Description

Text that appears in the front of the row to describe this section of the grid, e.g. Core Unit, Electives

Setting up the logic of your course plan is highly subjective to each institution. Below is an example of a course plan(Include showing the display codes) looks like under a student’s course plan (course enrolment):

Explanation:

There are two types of rules: one is to determine the visual display of a unit on the course outline screen which is the usage of display code. The other is to determine what a student is eligible to select or enrol into at any given point of time.

Refer to the above picture, both core and elective sections control the visual grouping. Some education providers might only have Core units throughout their course offering.

Standard Constraint Types

Note

It is highly recommended that you would set up a list of Core and Elective Units prior to further define their constraint relationships.

Constraint type options

Description

Core Unit

Your institution defines the core units to study this course, often is compulsory to study within the major or program.

Elective Unit

Your institution defines a list of Elective unit options as part of the major or program.

Prerequisite Unit

Some units of study have a prerequisite. This is a requirement that needs to be completed before you are able to take the unit.

Co-requisite Unit

Some units of study require you to undertake another specific unit of study at the same time.

Major

Your institution defines what are the unit components to make up the structure of that Major

Minor

Your institution defines what are the unit components to make up the structure of that Minor

Disallowed Unit

Your institution defines a particular unit: if a student has already completed an unit, then they will not be allowed to enrol into the other one

Substitute Unit

Your institution defines a substitute unit to replace a historical unit

Required Unit

A compulsory choice that a user must select when enrolling via the course plan

Specialised Constraint Types

Constraint type options

Description

Optional Prerequisite Unit

There might be more than one Prerequisite unit to choose from

Cross course Prerequisite Unit

Set up Prerequisite units, for students who enrolled in to two courses

Transfer credit Unit

This is a function for bulk auto transfer course credits (If you want to select this option, please raise a ticket in Jira)

Program Prerequisite

This is a function at the course level. one course is a prerequisite for the other

Unit Program Prerequisite

The student will not be able to study this course until they finish the units outlined by the institution

Application Unit

For Applicant portal, allow Applicant to enrol in to units for their auditions and interviews

Block Mode

A special intensive enrolment status

Component Program

A special child and parent relationships between some courses

Transfer Program

An approach to bulk transfer courses (If you want to select this option, please raise a ticket in Jira)

Required Unit Course Count

Students must complete a list of required units to take the next course

Implications

  It is suggested that only higher level staff enrol students in this manner.

  • The Course Plan method will require initial setup of a course plan with restrictions, co-requisites, prerequisites, majors, minors, core units, electives, scope and structure of the course.

           By setting up the enrolment in this manner students may, if required, enrol themselves to units.

  • Units may only be selected if the student meets the requirement previously setup in the system and if the unit is on offer for the time period specified

  • Alternatively staff, with the designated access level may enrol student either via the course plan or via the Student >Course enrolment> Units page.

  • This method may be used to bypass course rules and will enrol students into any unit regardless of restrictions, co-requisites, prerequisites, majors, minors, and time period as any date ranges can be selected.

   

YouTube videos

Course Plan - Adding Core and Electives Units

Adding Prerequisites, Co-requisites, Disallowed and Substitute Rules

Workflow

 1. How to Add core and elective units to a course plan

Please note: If you add more columns to the grid, it will be harder to view the course outline grid on mobile devices

  1. Click on the Course tab within the side menu

  2. Click on the Search option in the side menu

  3. Enter the Course Id or Course name into the search fields

  4. For a current course ensure the Course Status is Active, for a non current course change the Course status to Archived

  5. Click on the Search Course button

  6. This will return a list of students that meet the searched criteria

  7. To filter the returned options in this box above the returned results start typing the Course name. This will reduce the number of results. 

  8. Click on the blue hyper link on the left side of the required record.

  9. The Course record has now been loaded. 

  10. Click on the Outline button in the side menu

  11. Scroll half way down the page and click on the Add Constraint button.

  12. To Search for the unit to be added by either Unit code or Unit name into the Unit Search section

  13. Click on the Search Unit button

  14. . The list of units will appear below the constraints table.

  15. To add the unit click the add unit icon next to the unit name. The internal system id code will appear in the details box below.

  16. Select the constraint type from the drop down menu- Core Unit, Elective etc

  17. Add a display code - e.g. D2

  18. Add description - e.g. Core Units, Semester 1, Electives. This is the heading name appears at the first column of the grid placement line 

  19. Click on Save Outline Constraints button

To add another unit, click on Add Constraint button to clear the details previously entered.

Add all the units first, prior to set up any Pre-requites, Co-requisites rules, as it will make the process easier to follow.

 2. How to Add Pre-requisites, Co-requisites, Disallowed and Substitute rules to a course outline

Be advised

It might be useful to have a test student within the system who can be enrolled into the new course to visualise the course plan as it is built.

  1. Locate the Unit that the constraint is tied to and click on Add As a unit icon on the right hand side.

  2. Locate the constraining unit (pre-requisite, co-requisite, etc.) and click on the add constraint Icon on the right hand side.

  3. Select the Constraint type from the drop down menu

  4. Click on Save Outline Constraint button

To add more constraints to the Course plan edit table, click on add constraint button to clear the details previously entered.

 3. How to delete a Course Outline rule

  1. Click on the Courses tab on the side menu

  2. Click on the Search option in the side menu

  3. In the box labelled Course id enter the id of the course. 

  4. Click on the  Search Course button. This will return you the course matching your search criteria. 

  5. Click on the Outline option in the side menu

  6. Scroll down and locate the rule to be deleted

  7. Click on the delete icon next to the constraint / rule to be deleted.

 4. How to Sort Columns on the Course Outline Screen 

  1. Click on the Courses tab on the side menu

  2. Click on the Search option in the side menu

  3. In the box labelled Course id enter the id of the course,

  4. Click on the Search Course button.This will return you the course matching your search criteria. 

  5. Click on the Outline on the side menu.

  6. To sort a column by Constraint, click on the arrow next to the Constraint column heading and sort the column. 

 5. How to Add descriptive text to Course outline rule

Please note that if you would like to have different descriptive texts for the rules, you have to make sure that your rules have different rows. The descriptive texts are course rule specific and different courses with the same units could have different descriptive label.

  1. Click on the Courses tab on the side menu

  2. Click on the Search option in the side menu

  3. In the box labelled Course id enter the id of the course

  4. Click on the Search Course button. This will return you the course matching your search criteria. 

  5. Click on the Outline option in the side menu

  6. Click on the Edit constraint icon against the units that you want to edit

  7. Add a descriptive text in the Description field

  8. Click on Save Outline Constraint button

 6. How to Edit the Label Text in the Course outline

  1. Click on the System tab on the side menu

  2. Click on the Edit Form Labels option in the side menu

  3. In the box labelled Label id enter plan

  4. Click on the Search Labels button. This will return a label matching your search criteria

  5. Click on the label ID and change the Label text as required

  6. Click on the Save Label button

 7. How to Edit the Label Text grid labels

  1. Click on the System tab on the side menu

  2. Click on the Edit Form Labels option in the side menu

  3. In the box labelled Label id enter plan

  4. Click on the Search Labels button. This will return a label matching your search criteria

  5. Select the Course plan label to be edited by clicking on the blue link next to it

  6. Click on the label ID and change the Label text as required. e.g. student_Course_plan_tableY or student_course_plan_tableZ

  7. Click on the Save Label button  

Further Reading

Course Plan under student’s course enrolment page

Related Pages

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