Overview
The System tab is normally reserved for your higher end or power users. Within this section of the system changes to the actual system can be made.
Objective
Upon Completion of this KB the user will have an understanding of how to Search for HEIMS questions by Element number, Question name or Question Type within Paradigm
Assumptions
- The User has access to Paradigm.
- The User has the minimum required level to access the system tab and an understanding that making changes within this section has system wide implications.
- The User has an understanding of the HEIMS system
- The User has an understanding of Government reporting requirements and Element numbers
- The user has an understanding of the Australian Tertiary Education System.
Key terms and concepts
| Fieldname | Description |
|---|---|
| HEIMS | Higher Education Information Management System |
| HEIMS Question | Pre-determined questions that are required for Government reporting. These questions have pre-determined answers that comply with fortmating requirements |
| Element Numbers | Each question has an Element number attached to it to ensure the correct question is asked in the correct format. These can be reference on the HEIMS website. |
| Government reporting | Submission of student data to the Government via HEPCAT / TCSI. This data for student can be personal data, enrolment data, completion data etc. |
Question Id | Question Id or Element number |
| Question Type | Select option, date field, text field, |
| Question Name | The names assigned to questions by HEIMS |
| Defined By | Who Defined this Element number - DEST / HEIMS |
| Define Date | Date the Element was established |
| Question Code | What type of data is this question about |
| Description | A brief description of this element numbers role |
| Field Width | The Maximum number of Character for this data |
| Pre-defined Value | Default answer for this field |
Implications
This section of the KB will explain what potential issues or problems users can come across and why they happen.
Workflow
1 How to search for Heims Question
1.1 Click on the System tab in the side menu
1.2 Click on the Search HEIMS question option within the Side Menu
1.3 HEIMS Questions can be searched for by Question Id ( e.g.Element number - E390) or Question Type (e.g. Fee-HELP, Completion) or Question Name (e.g. School)
1.4 Enter the search term into the correct search field
1.5 Click on the Search Question Button
1.6 Click on the blue Hyperlink next to the option you wish to view
1.7 All of the options within that question will now appear on the screen. These options will include both current and archived (retired) responses for this question.
Further reading
Edit HEIMS question
https://heimshelp.education.gov.au/he-student-data-collection
https://heimshelp.education.gov.au/dictionary
https://heimshelp.education.gov.au/resources/glossary