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Overview


Objective

Upon Completion of this KB the user will have an understanding of how to Search for HEIMS questions by Element number, Question name or Question Type within Paradigm

Assumptions

  • The User has access to Paradigm.
  • The User has the minimum required level to access the system tab and an understanding that making changes within this section has system wide implications.
  • The User has an understanding of the HEIMS system
  • The User has an understanding of Government reporting requirements and Element numbers
  • The user has an understanding of the Australian Tertiary Education System.

Key terms and concepts


FieldnameDescription
HEIMSHigher Education Information Management System
HEIMS QuestionPre-determined questions that are required for Government reporting. These questions have pre-determined answers that comply with fortmating requirements
Element NumbersEach question has an Element number attached to it to ensure the correct question is asked in the correct format. These can be reference on the HEIMS website.
Government reportingSubmission of student data to the Government via HEPCAT / TCSI. This data for student can be personal data, enrolment data, completion data etc.

Question Id

Question Id or Element number
Question TypeSelect option, date field, text field,
Question NameThe names assigned to questions by HEIMS
Defined ByWho Defined this Element number - DEST / HEIMS
Define DateDate the Element was established
Question CodeWhat type of data is this question about
DescriptionA brief description of this element numbers role
Field WidthThe Maximum number of Character for this data
Pre-defined ValueDefault answer for this field


Implications

HEIMS questions are the data / information required to be reported to the Government by all Higher Education providers. These questions are formatted and have specific pre-determined answers and codes. 


Workflow

How to search for Heims Question

  1. Click on the System tab in the side menu
  2. Click on the Search HEIMS question option within the Side Menu
  3. HEIMS Questions can be searched for by Question Id ( e.g.Element number - E390) or Question Type (e.g. Fee-HELP, Completion) or Question Name (e.g. School)
  4. Enter the search term into the correct search field
  5. Click on the Search Question Button
  6. Click on the blue Hyperlink next to the option you wish to view
  7. All of the options within that question will now appear on the screen. These options will include both current and archived (retired) responses for this question.

Further reading

Edit HEIMS question

https://heimshelp.education.gov.au/he-student-data-collection

https://heimshelp.education.gov.au/dictionary

https://heimshelp.education.gov.au/resources/glossary

https://heimshelp.education.gov.au


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