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Objective

Upon completion of the KB article you will have an understanding of how to create and edit Student reviews

Complexity: MEDIUM

Page Contents


Assumptions

  • You have an understanding of the Australian Tertiary Education System / VET Sector

  • You have an understanding of Student Review Process within your Institution

Key Terms and Concepts

The Student reviews are designed for any unit or situation that would require a student to be reviewed e.g. placements, internships, academic reviews, mentors etc. A reviewer can be added or associated with a student record. Reviewers can then complete the review report page with the required details which can be saved, printed and emailed.

Field

Brief Description

Review Date

Date the review was conducted

Review Date Completed

Date the review was completed

Review reminder date (Email reminder to prepare review)

Reminders date for the review to be completed

Fee

Amount charged / Paid for the review

Amount Paid

Amount paid for the review

Payment date

Date payment made for the review

Review Date sent (date work was submitted for review)

What date was the work submitted for review

Review Panel Name

Which panel members notes and comments are these

Please enter the description for the purpose of the review

Why is a review being conducted

Please enter the outcomes of the review

What is the final verdict of the review

Student has been advised the following

  • Unsatisfactory course progress and provided with guidelines to improve

  • The Importance of attending classes regularly in the enrolled units

  • College Course Progress Policy with the requirement of minimum 50% of satisfactory course progress in each term

  • Consequences of failing to achieve satisfactory course progress that may lead the College to notify DIBP of unsatisfactory academic progress as per the Policy described on Student Handbook

Reasons for Unsatisfactory course progress

  • Non Attendance

  • Family Issues

  • Medical

  • Psychological

  • Other

Please enter any notes about the review

Relevant notes from the review can be detailed here

Please enter the members of the review committee

List of all members of the review committee

Agreed Action / Intervention strategies to be implemented

  • English Language course to support for oral and written comprehension

  • Supplementary assessment/programme

  • Assistance with academic skills such as essay and report writing, meeting assessment requirements and research skills provided by the supervising trainer and assessor

  • Counselling with the Student Support Officer for assistance with personal issues affecting course progress

  • Opportunity for reassessment

  • Changing courses

  • Mentoring by the supervising trainer

  • Referral to external organisations for assistance (by Student Support Officer)

  • Reduction in course load approved by CC

  • Others

Agreed Action notes

Detailed notes of the agreed course of action from this review

Workflow

 1. How to Assign the Role of Reviewer to a Contact / Staff Member

These instructions assume that a contact has already been created and the role of reviewer is being added to that record

  1. Click on Contact tab in the side Menu

  2. Click on Search in the side Menu

  3. Enter any combination of Given name, Surname, Home Institution, Status, Contact role (Paradigm requires at least one search criteria)

  4. Click on the Search Contact button

  5. This will return a list of contacts that meet the searched criteria

  6. To filter the returned options start typing the name of the unit into the search box. The returned results will reduce to match the criteria.

  7. Click on the blue hyperlink on the left side of the required record

  8. In the Assigned Roles For Contact section click on the drop box at the bottom of the section

  9. Select the Reviewer option

  10. Click on the Assign Role button

  11. The Reviewer role has now been added to the Contact's / staff member's account.

 2. How to Assign / Add a Reviewer to a Student / Student Record

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student  button

  5. This will show a list of students that meet the searched criteria

  6. To Filter the results, In the search box  above the list of students, start typing the student's first or given name, to reduce the number of results

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row

  8. The student's record has now been loaded

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Course option in the side menu

  11. Click on the Actions button next to the Course to be loaded. The Action menu will open

  12. Click on the Edit option in the Action menu

  13. Scroll to the bottom of the page to the Contact Search section

  14. Enter at least one of the following options in to the relevant search box: 

    • Given name

    • Family / Surname

    • Contact Role

  15. Click on the Search All Contacts button

  16. Scroll to the bottom of the page

  17. Click on the Add Contact as Reviewer icon next to the contact / staff member to be added as a Reviewer

  18. The Contact has now been added to the student's record as a Reviewer

 3. How to Delete / Remove a Reviewer from a Student's Record

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button

  5. This will show a list of students that meet the searched criteria

  6. To Filter the results, In the search box above the list of students, start typing the student's first or given name, to reduce the number of results

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row

  8. The student's record has now been loaded

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Course option in the side menu

  11. Click on the Actions button next to the Course to be loaded. The Action menu will open

  12. Click on the Edit option in the Action menu

  13. Scroll to the bottom of the page to the Contact Search section

  14. Click on the Delete icon next to the Contact to be removed from the Students record

  15. A warning message will appear - Are you sure that you want to delete the selected item? Click the OK button

  16. The Contact has now been removed from the Student's record

 4. How to Create a Student Review

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box:

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button

  5. This will show a list of students that meet the searched criteria

  6. To Filter the results, In the search box  above the list of students, start typing the student's first or given name, to reduce the number of results. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded.

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Reviews option in the side menu

  11. Click on the Add Review icon. If the Add Review icon is not shown, it means that there are either no contacts who currently have the Reviewer role (refer to Workflow #1 above), or that the currently loaded course enrolment does not have a reviewer assigned to it (refer to Workflow #2 above). You will need to reload the screen for the current course enrolment if you needed to follow Workflow #1 or Workflow #2 for this step.

  12. Scroll Down to the Student Review Details section

  13. Enter the required data for the report

  14. Click on the Save Student Review button

 5. How to View a Previous Review

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box:

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button

  5. This will show a list of students that meet the searched criteria

  6. To Filter the results, In the search box  above the list of students, start typing the student's first or given name, to reduce the number of results

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row

  8. The student's record has now been loaded.

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Reviews option in the side menu

  11. Scroll down to the Previous Student Reviews section

  12. Click on the Action on the right hand side of the review required

  13. Select the View option from the Actions menu

  14. The Review has now been loaded to view

 6. How to Edit a Previous Review

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box:

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button

  5. This will show a list of students that meet the searched criteria

  6. To Filter the results, In the search box above the list of students, start typing the student's first or given name, to reduce the number of results

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row

  8. The student's record has now been loaded.

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Reviews option in the side menu

  11. Scroll down to the Previous Student Reviews section

  12. Click on the Actions button on the right hand side of the review required

  13. Select the Edit  option from the Actions menu

  14. Update the required information

  15. Click on the Save Student Review button

 7. How to Print a Previous Review

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box:

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button

  5. This will show a list of students that meet the searched criteria

  6. To Filter the results, In the search box above the list of students, start typing the student's first or given name, to reduce the number of results. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded.

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Reviews option in the side menu

  11. Scroll down to the Previous Student Reviews section

  12. Click on the Actions button on the right hand side of the review required

  13. Select the Print option from the Actions menu

  14. The report is now ready to be printed

 8. How to Delete a Previous Review

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box:

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button

  5. This will show a list of students that meet the searched criteria

  6. To Filter the results, In the search box  above the list of students, start typing the student's first or given name, to reduce the number of results

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row

  8. The student's record has now been loaded

  9. Click on the Course Enrolment option in the side menu

  10. Click on the Reviews option in the side menu

  11. Scroll down to the Previous Student Reviews section

  12. Click on the Actions button on the right hand side of the review required

  13. Select the Delete option from the Actions menu

  14. The report has now been deleted

Further Reading

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