Overview

The Edit Graduation Menu in Paradigm will let you provide a detailed information regarding the student graduation. This knowledge article will give a comprehensive list and overview of all the fields under the following sections: Graduation Eligibility, Graduation Dates, Graduation Ceremony Details, Graduation Document Numbers, and Early Exit Awards, as well as the workflow on how you can get to the Course Graduation Page in Paradigm.

Complexity: LOW

Navigation

Workflow

Assumptions

The student has completed the course;
You have an access level that allows you to create or edit student records; and
You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used relating to graduations.

Key Terms and Concepts

GRADUATION Form Page in Paradigm

NOTE: The following forms and fields are highly customisable. You can hide some of the fields which you think are not being used or applicable in your business or institution when it comes to a student graduation details.

Legends:

A field with HE / VET means that the field is applicable to both Higher Education and VET providers.

A field with HE means that the field is only applicable to Higher Education providers.

A field with VET means that the field is only applicable to VET providers.

FORM FIELDS Graduation Eligibility

A HE / VET All Requirements Complete – Has the student completed all requirement to graduate (not just academic) e.g. Exit interviews, returned all materials to library, finance check for outstanding fees, returned any borrowed equipment. Yes / No

B HE / VET Academic Requirements Complete – Has the student met all of the Academic requirements to complete the course? Yes / No

C HE / VET Graduated Award – The full name of the course / Award the student has / will complete to appear on the parchment.

D HE / VET Graduand – Is the student ready but pre-graduation

E HE / VET Certificate – Has the student received their parchment / certificate? Yes / No

F HE / VET Graduation Status – Graduand / Graduated / Pending

G HE / VET Graduation Message

FORM FIELDS Graduation Dates

A HE / VET Graduation Date – The date the student graduated

B HE / VET Certificate Date – Date the certificate was produced

C HE / VET Information Date Sent – The date the graduation information pack was sent to the student

D HE / VET Award Application Date Sent – The date the confirmation of completion sent to the student

E HE / VET Award Application Date Received – The date the confirmation of completion information received back to institution

FORM FIELDS Graduation Ceremony Details

A HE / VET Ceremony Location – The ceremony location the student is planning on attending.

B HE / VET Attending Ceremony – Will the student be attending the ceremony? Yes / No

C HE / VET Ceremony Date – The date the ceremony is scheduled for

D HE / VET Graduation Item(s) To Hire – Trencher Cap / Hood / Stole

E HE / VET Graduation Item(s) To Purchase – Trencher Cap / Hood / Stole

F HE / VET No. of Graduation Guests – The number of guests / tickets required for attending the ceremony for this graduand

G HE / VET Academic Dress Required – Does the student required academic attire? Yes / No

H HE / VET Hood Purchase – Yes / No

I HE Trencher Size – Cap / Mortar board / Bonnet Size

J HE / VET Gown Size – The size of graduation gown required for student

K HE / VET Notes – Any additional notes required - e.g. Student has mobility issues requires assistance with stairs at ceremony venue.

FORM FIELDS GRADUATION DOCUMENT NUMBERS

A HE / VET Parchment Number – The unique Parchment id number - Can be system allocated if required

B HE Transcript Number – The unique Transcript id number - Can be system allocated if required

C VET SOA Number – Statement Of Attainment - Can be system allocated if required

D HE / VET Other Certificate Number –

FORM FIELDS EARLY EXIT AWARDS

Refer to this Knowledge Article if you want to use this section of the page: TCSI Early Exit Awards Packet.

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Implications

NOTE

The pages, fields and buttons that you can see, and the items that you can edit, are based on:

How the Paradigm system is configured for your institution;
The options that are made available by your institution; and
The access level assigned to you by the "Nominated Contact Person" or other “Paradigm Expert”, according to your permission needs.

For more information please contact your "Nominated Contact Person" or other “Paradigm Expert” in your business or institution.

BE ADVISED

Make sure that you have loaded the intended student's record, and have selected the intended course. Changing the graduation details for an unintended course or student could have system-wide implications for a different student or a different course enrolment.

Workflow

How to Edit a Graduation Record

HOW TO Edit a Graduation Record

NOTE

If the student is not currently loaded in Paradigm, start with the STEP 1 instructions below, else, proceed to STEP 2.

STEP 1 Load the student record.

1 Refer to this how-to guide on how to search for a student record in Paradigm: https://silverband.atlassian.net/wiki/spaces/PKB/pages/985201/Student+-+Search+Add+and+Edit#4.How-to-search-for-a-Student-Record.

STEP 2 Go to the Edit Graduation Page.

Once the Student Summary Page is loaded, you have two ways to access the Edit Graduation page:

1 In the Student Summary Page, scroll down and look for the COURSE ENROLMENTS Form section, click the ACTIONS button on the right of the completed course record of the student, and then select Edit Graduation.

2 Another way too get to the Edit Graduation page is to choose Student > Course Enrolment > Course menus on the side, click the ACTIONS button on the right of the completed course record of the student, and then select Edit Graduation.