Overview

• Objective
• Assumptions
• Key terms and concepts
• Implications
• Workflow
• Further reading

Objective

Upon completion of the KB the User will have an understanding of how to create and edit Student reviews

Assumptions

• The user has an understanding of the Australian Tertiary Education System / VET Sector
• The User has an understanding of Student Review Process within your Institution

Key terms and concepts

The Student reviews are designed for any unit or situation that would require a student to be reviewed e.g. Placements, internships, academic reviews, mentors etc. Reviewer can be added or associated with a student record. Reviewers can then complete the review report page with the required details which can be saved,  printed and emailed.

Workflow

How to assign the role of reviewer to a contact / staff member

These instructions assume that a contact has already been created and the role of reviewer is just being added

1. Click on Contact tab in the side Menu
2. Click on Search in the side Menu
3. Enter any combination of Given name, Surname, Home Institution, Status, Contact role (Paradigm requires at least one search criteria)
4. Click on the Search Contact button
5. This will return a list of contacts that meet the searched criteria
6. To filter the returned options start typing the name of the unit into this box  The returned results will reduce to match the criteria.
7. Click on the blue hyper link on the left side of the required record.
8. In the Assigned Roles for Contact section click on the drop box at the bottom of the section
9. Select the Reviewer option
10. Click on the Assign Role  button
11. The role has now been added to the Contacts / staff members account.

How to Assign / Add a Reviewer to a Student / Student Record

1. Click on the Student tab in the side menu
2. Click on the Search option in the side menu
3. Enter at least one of the following options in to the relevant search box: 
   • Student No, 
   • Preferred Name, 
   • Given Name, 
   • Family Name / Surname, 
   • Previous Last Name
4. Click on the Search Student  button
5. This will show a list of students that meet the searched criteria
6. To Filter the results, In the search box  above the list of students, start typing the student's first or given name, to reduce the number of results. 
7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
8. The student's record has now been loaded.
9. Click on the Course Enrolment option in the side menu
10. Click on the Course option in the side menu
11. Click on the Action button next to the Course to be loaded. The Action menu will open
12. Click on the Edit option in the Action menu
13. Scroll to the bottom of the page to the Contact Search section
14. Enter at least one of the following options in to the relevant search box: 
    • Given name, 
    • Family / Surname
    • Contact Role
15. Click on the Search all Contacts button
16. Scroll to the bottom of the page
17. Click on the Add Contact as Reviewer icon  next to the contact / staff member to be added as an Reviewer
18. The Contact has now been added to the students record as an Reviewer

How to Delete / Remove a Reviewer from a Students record

1. Click on the Student tab in the side menu
2. Click on the Search option in the side menu
3. Enter at least one of the following options in to the relevant search box: 
   • Student No, 
   • Preferred Name, 
   • Given Name, 
   • Family Name / Surname, 
   • Previous Last Name
4. Click on the Search Studentbutton
5. This will show a list of students that meet the searched criteria
6. To Filter the results, In the search box  above the list of students, start typing the student's first or given name, to reduce the number of results. 
7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
8. The student's record has now been loaded.
9. Click on the Course Enrolment option in the side menu
10. Click on the Course option in the side menu
11. Click on the Actionbutton next to the Course to be loaded. The Action menu will open
12. Click on the Editoption in the Action menu
13. Scroll to the bottom of the page to the Contact Search section
14. Click on the Delete icon  next to the Contact to be removed from the Students record
15. A warning message will appear - Are you sure that you want to delete the selected item? Click the OK button
16. The Contact has now been removed from the Students record

How to Create a Student Review

1. Click on the Student tab in the side menu
2. Click on the Search option in the side menu
3. Enter at least one of the following options in to the relevant search box:
   • Student No, 
   • Preferred Name, 
   • Given Name, 
   • Family Name / Surname, 
   • Previous Last Name
4. Click on the Search Studentbutton
5. This will show a list of students that meet the searched criteria
6. To Filter the results, In the search box  above the list of students, start typing the student's first or given name, to reduce the number of results. 
7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
8. The student's record has now been loaded.
9. Click on the Course Enrolment option in the side menu
10. Click on the Reviews option in the side menu
11. Click on the Add Review icon 
12. Scroll Down to the Student Review Details section
13. Enter the required data for the report
14. Click on the Save Student Review button

How to View a previous review

1. Click on the Student tab in the side menu
2. Click on the Search option in the side menu
3. Enter at least one of the following options in to the relevant search box:
   • Student No, 
   • Preferred Name, 
   • Given Name, 
   • Family Name / Surname, 
   • Previous Last Name
4. Click on the Search Studentbutton
5. This will show a list of students that meet the searched criteria
6. To Filter the results, In the search box  above the list of students, start typing the student's first or given name, to reduce the number of results. 
7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
8. The student's record has now been loaded.
9. Click on the Course Enrolment option in the side menu
10. Click on the Reviews option in the side menu
11. Scroll down to the Previous Student Reviews section
12. Click on the Action on the right hand side of the review required
13. Select the View option from the action menu.
14. The Review has now been loaded to view.

How to Edit previous review

1. Click on the Student tab in the side menu
2. Click on the Search option in the side menu
3. Enter at least one of the following options in to the relevant search box:
   • Student No, 
   • Preferred Name, 
   • Given Name, 
   • Family Name / Surname, 
   • Previous Last Name
4. Click on the Search Studentbutton
5. This will show a list of students that meet the searched criteria
6. To Filter the results, In the search box  above the list of students, start typing the student's first or given name, to reduce the number of results. 
7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
8. The student's record has now been loaded.
9. Click on the Course Enrolment option in the side menu
10. Click on the Reviews option in the side menu
11. Scroll down to the Previous Student Reviews section
12. Click on the Action on the right hand side of the review required
13. Select the Edit  option from the Action menu
14. Update the required information
15. Click on the Save Student Review button
    
    

How to Print a previous review

1. Click on the Student tab in the side menu
2. Click on the Search option in the side menu
3. Enter at least one of the following options in to the relevant search box:
   • Student No, 
   • Preferred Name, 
   • Given Name, 
   • Family Name / Surname, 
   • Previous Last Name
4. Click on the Search Studentbutton
5. This will show a list of students that meet the searched criteria
6. To Filter the results, In the search box  above the list of students, start typing the student's first or given name, to reduce the number of results. 
7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
8. The student's record has now been loaded.
9. Click on the Course Enrolment option in the side menu
10. Click on the Reviews option in the side menu
11. Scroll down to the Previous Student Reviews section
12. Click on the Action on the right hand side of the review required
13. Select the Print option from the Action menu
14. The report is now ready to be printed

How to Delete a previous review

1. Click on the Student tab in the side menu
2. Click on the Search option in the side menu
3. Enter at least one of the following options in to the relevant search box:
   • Student No, 
   • Preferred Name, 
   • Given Name, 
   • Family Name / Surname, 
   • Previous Last Name
4. Click on the Search Studentbutton
5. This will show a list of students that meet the searched criteria
6. To Filter the results, In the search box  above the list of students, start typing the student's first or given name, to reduce the number of results. 
7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
8. The student's record has now been loaded.
9. Click on the Course Enrolment option in the side menu
10. Click on the Reviews option in the side menu
11. Scroll down to the Previous Student Reviews section
12. Click on the Action on the right hand side of the review required
13. Select the Delete  option from the Action menu
14. The report has now been deleted

Further reading

How to add / create a Contact record