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Objective

This article provides workflows in relation to create/edit/delete Scholarship records and Scholarship Assessment / reviews within Paradigm.

This article outlines the expected heading structure, layout and style of all public facing articles within Confluence.

Complexity: MEDIUM

Page Contents

Assumptions

  • The User has an understanding of the Australian Tertiary Education System / VET Sector

  • The User has an understanding of the Scholarships and scholarship requirements within your institution.

Key terms and concepts

Scholarship Application information

Field Name

Brief Overview

Scholarship Id

A system generated code for each Scholarship record

Scholarship Type

Which Scholarship type is the Student applying for

Scholarship Code

The Identifying Code for the Scholarship

Financial Structure

Amount being offer for the scholarship or discount percentage

Scholarship Status

Is the Scholarship Active, Revoked, Student Deferred, Student Withdrawn, Student Completed

Highest Achievement


250 Word Profile

Student Profile for Scholarship Application

Notes

Assessment notes

Date Application Received

What date was the application received / Cut off Date

Application Fee

Is there an Application assessment fee?

Application Fee Paid

Has it been paid

Student Application type

Is this a new application or a continuing application

Application Status

Status of the Scholarship application

Course of Study

System generated Course of Study code

Date Student Commenced

Start date of the Student's course

Date Scholarship Commenced

What date did the Scholarship commence

Scholarship Score

What score did the Scholarship application score

New Scholarship Assessment information

Field Name

Brief Overview

Scholarship Id

A system generated code for each Scholarship record

Semester

Which Semester is the scholarship assessment / review for

Date of Assessment

What is the date of this Scholarship Assessment

Unsatisfactory Grades

Does the student have any unsatisfactory grades that may preclude them from continuing the scholarship

Scholarship Hours Outstanding


Fees Outstanding

Does the Student have any outstanding Fees?

Action Required

Is there any action required?

Type of Action

What type of Action?

Action Date

What date was this action taken?

Student Response Received

Has the student submitted a response to the action?

Date of Student Response

What date did the student submit their response

Result

What was the result from this correspondence. Did this change the action required

Date of Result

What date was this reviewed?

Date scholarship Appeal Hearing

What date was this reviewed?

Result of Scholarship Appeal Hearing

The Scholarship hearing Panel conclusion.

Workflow

 1. How to Create a Scholarship Application record

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Course Enrolment option within the side menu

  10. Click on the Scholarship option within the side menu

  11. Click the New Scholarship button to create a new record

  12. Enter the required data for the scholarship record 

  13. Click the Save Scholarship button

 2. How to Edit a Scholarship Application record

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Course Enrolment option within the side menu

  10. Click on the Scholarship option within the side menu

  11. Click on the Edit icon next to the record to be edited

  12. Update the required information

  13. Click on the Save Scholarship button.

 3. How to Delete a Scholarship Application record

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Course Enrolment option within the side menu

  10. Click on the Scholarship option within the side menu

  11. Click on the Edit icon next to the record to be edited

  12. Scroll to the bottom of the page

  13. Click on the Delete Scholarship button 

 4. How to Create a Scholarship Assessment

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Course Enrolment option within the side menu

  10. Click on the Scholarship option within the side menu

  11. Scroll to the bottom of the page

  12. Click on the New Scholarship Assessment button

  13. Enter the required information

  14. Click on the Save Assessment button

 5. How to Edit a Scholarship Assessment

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Course Enrolment option within the side menu

  10. Click on the Scholarship option within the side menu

  11. Scroll to the bottom of the page

  12. Click on the Edit icon next to the record to be edited

  13. Update the required information

  14. Click on the Save Assessment button

 6. How to Delete a Scholarship Assessment

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Course Enrolment option within the side menu

  10. Click on the Scholarship option within the side menu

  11. Locate the required record

  12. Click on the Edit icon next to the record to be edited

  13. Click on the Delete Scholarship button

Further Reading

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