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Objective

This article outlines how to add/edit/delete an examiner against a course enrolment enrolled by students.

Complexity: LOW to MEDIUM

Page Contents


Assumptions

  • You have an access level that allows you to create or edit student records.

  • You have an understanding of the Australian Tertiary Education System / VET Sector and the terms commonly used.

  • You have an understanding of the different types of Government reporting within the Higher Education and VET Sectors.

  • You have an understanding of Thesis and HDR requirements for reporting to Government and within your own institution

The pages, fields and buttons that you can see, and the items you can edit, are based on:

  • how the Paradigm system is configured for your institution, and

  • the options that are made available by your institution, and

  • the access level assigned to you by the "nominated contact person" or other Paradigm expert, according to your permission needs.

For more information please contact your "nominated contact person" or other Paradigm expert.

Key terms and concepts

Field Name

Brief Overview

Sample Data

Review Date

Date field (use date picker)

01/01/2000

Review Date Completed

Date field (use date picker)

01/01/2000

Review Reminders date (The Email reminder to prepare the review)

Date field (use date picker)

01/01/2000

Fee

The Fee required for the review to take place

1000.00

Amount Paid

Amount paid to this reviewer as payment for services. Numerical field do not enter $

500.00

Payment date (Date payment was made for the review)

Date field (use date picker)

01/01/2000

Review date sent (Date work was submitted for review)

Date field (use date picker)

01/01/2000

Review panel Name


Mid Term First year Thesis Review

Please enter a description for the purpose of the review


Progress on First stage review

Please enter the outcomes of the review

Text field

James has made good progress for his first stage. He will need to keep in mind the volume of data required for a thesis of this kind and ensure that the data doesn't overwhelm the analysis of the data

Student has been advised the following

 Unsatisfactory course progress and provided with guidelines to improve
 The Importance of attending classes regularly in the enrolled units
 College Course Progress Policy with the requirement of minimum 50% of satisfactory course progress in each term
Consequences of failing to achieve satisfactory course progress that may lead the College to notify DIBP of unsatisfactory academic progress as per the Policy described on Student Handbook


Reason for unsatisfactory course progress

 Non Attendance
 Family Issues
 Medical
 Psychological
 Other


Please enter any notes about the review

Text field

James has presented some comprehensive data as the starting point for his thesis

Please enter the members of the review committee

Text field

Dr Bob Da Builder, Dr Jasmine Vine, Dr Teresa Green

Action Agreed / Intervention strategies to be implemented

 English Language course to support for oral and written comprehension
 Supplementary assessment/programme
Assistance with academic skills such as essay and report writing, meeting assessment requirements and research skills provided by the supervising trainer and assessor
 Counselling with the Student Support Officer for assistance with personal issues affecting course progress
 Opportunity for reassessment
 Changing courses
 Mentoring by the supervising trainer
 Referral to external organisations for assistance (by Student Support Officer)
 Reduction in course load approved by CC
 Others


Agreed action notes

Text field

We will meet again in 3 months to review James Progress.

Workflow

 1. How to add Examiners to a Student record

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Action menu net to the Course to be loaded. The Action menu will open

  10. Click on the Edit Course enrolment option.

  11. Scroll down to the Contact search section

  12. Enter either the First name, last name or Contact role and click the Search all Contacts button

  13. Scroll to the bottom of the page where the Contact have now been loaded

  14. Click on the Add Examiners as contact icon 

  15. The Examiner has now been added

 2. How to Add an Examiners Report

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Action menu net to the Course to be loaded. The Action menu will open

  10. Click on the Edit Course enrolment option.

  11. Scroll down to the Examiners section

  12. Click on the Add Examiners report icon 

  13. Scroll down to the Student Review details section

  14. Add all the required information and details to the report

  15. Click on the Save Student Review Button 

 3. How to Edit an Examiner

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Action menu net to the Course to be loaded. The Action menu will open

  10. Click on the Edit Course enrolment option.

  11. Scroll down to the Examiners section

  12. Click on the Edit Examiner icon

 4. How to Email an Examiner

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Action menu net to the Course to be loaded. The Action menu will open

  10. Click on the Edit Course enrolment option.

  11. Scroll down to the Examiners section

  12. Click on the Email Examiners  icon 

  13. An email will open using your regular email client

 

 5. How to Delete an Examiner

  1. Click on the Student tab in the side menu

  2. Click on the Search option in the side menu

  3. Enter at least one of the following options in to the relevant search box: 

    • Student No, 

    • Preferred Name, 

    • Given Name, 

    • Family Name / Surname, 

    • Previous Last Name

  4. Click on the Search Student button.

  5. This will show a list of students that meet these criteria

  6. To filter the list of students, in the search box above the list of students, start typing the student's first or given name. 

  7. When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.

  8. The student's record has now been loaded into the Student Summary page.

  9. Click on the Action menu net to the Course to be loaded. The Action menu will open

  10. Click on the Edit Course enrolment option.

  11. Scroll down to the Examiners section

  12. Click on the Delete examiner icon 

  13. A warning message will appear  - Are you sure that you want to delete the selected items? 

  14. Click on the OK button to delete the Examiner




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