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Objective
Once you have read this article you will be able to Add, Edit and report student data via TCSI.
Complexity: MEDIUM
Page Contents
Assumptions
The user has an understanding of the HEIMS / TCSI Element numbers
The user has an understanding of Australian Tertiary Education System
Fields that are greyed out can not be edited from this screen. Fields that are white can be edited. Any field that has been greyed out and has incorrect information needs to be updated prior to entering data into the TCSI page.
Key terms and concepts
Section Name | Brief Overview |
|---|
Course Enrolment | A list of all of the courses the student has been enrolled into. Select the course to add the TCSI information to by clicking on the edit icon (pencil) next to it. |
Student Details | The students personal details populated from the Student > Edit details page. Most of the fields here are read only. Fields that need to be completed in this section: |
Permanent / Billing Address details | The students personal details populated from the Student > Student details > Edit Contact info page > Billing Address Fields that need to be completed in this section: |
Semester / Term / Current Address Details | The students personal details populated from the Student > Student details > Edit Contact info page > Residential Fields that need to be completed in this section: Country of Birth Year of Arrival in Australia (if born OS) Language Spoken at home Aboriginal / Torres Strait Islander Indicator Year Level Completed at School Year Left School Parent 1 Highest Educational Attainment Parent 2 Highest Educational Attainment
|
Student: Citizenship | The Student: Citizenship record needs to be initially completed each time the student commences a new course. After that an additional record would only need to be created for that course if the student changes citizenships. Fields that need to be completed in this section: |
Student: Commonwealth Scholarship | The Student: Commonwealth Scholarship record is only completed by institutions that have both HECS and Commonwealth Scholarships. Fields that need to be completed in this section: Reporting Year Reporting Period Commonwealth Scholarship type Commonwealth Scholarship amount Commonwealth Scholarship status code Commonwealth Scholarship termination reason Entity status (Active for a current record)
|
Course Enrolment Details | The students personal details populated from the Student > Course Enrolment >Course page. Some of the fields here are read only. Fields that need to be completed in this section: Funding Type Australian Tertiary Admission Rank (ATAR) This score is a Raw ATAR and does not include adjustment factors such as bonus points Selection Rank. This score is to include any adjustment factors such as bonus points. Where no adjustment factors have been applied this score must match the ATAR. Highest Attainment Code HEIMS Student Status
|
Course Enrolment: Admission | |
Course Enrolment: Prior Credit | |
Course Enrolment: Specialisation | |
Course Enrolment: HDR End-User Engagement | |
Course Enrolment: Scholarship | |
Course Enrolment: RTP Stipend Amount | |
Student: Disability
Student Disability data entry
The Student: Disability record only needs to be completed if a student HAS a disability.
A new record needs to be completed for each type of disability. e.g. If a student is Vision impaired complete one new record. If the student is vision impaired and has a medical condition two records needs to be created for each disability.
Fields that need to be completed in this section:
Implications
Workflow
These instructions assume that the student record has been created and the student has been enrolled into a Course of Study.
1. Loading a Student TCSI Record
Click on the Student tab in the side menu
Click on the Search option in the side menu
Enter at least one of the following options in to the relevant search box:
Student No,
Preferred Name,
Given Name,
Family Name / Surname,
Previous Last Name
Click on the Search Student button.
This will show a list of students that meet these criteria
To filter the list of students, in the search box above the list of students, start typing the student's first or given name.
When you see the record for the student you are looking for, click on the student number for that student, highlighted in blue in the left column of that row.
The student's record has now been loaded into the Student Summary page.
Click on the Course Enrolment option in the side menu
Click on the Student TCSI Edit option in the side menu
Click on the Edit ( Pencil ) icon next to the Course you want to add the TCSI record for.
The Student TSCI Screen has now been loaded.
2. Adding Student Personal Information
3. Editing Student Personal Information
4. Adding a Student Disability Record
5. Editing a Student Disability Record
6. Adding a Student Citizenship Record
7. Editing a Student Citizenship Record
8. Adding a Student Commonwealth Scholarship Record
9. Editing a Student Commonwealth Scholarship Record
10. Adding a Course Enrolment details record
11. Editing a Course Enrolment details record
12. Adding a Course Enrolment: Admission Record
13. Editing a Course Enrolment: Admission Record
14. Adding a Course Enrolment: Prior Credit Record
15. Editing a Course Enrolment: Prior Credit Record
16. Adding a Course Enrolment: Specialisation Record
17. Editing a Course Enrolment Specialisation Record
18.Adding a Course Enrolment HDR End User Engagement Record
19. Editing a Course Enrolment HDR End User Engagement Record
20. Adding a Course Enrolment: Scholarship Record
21.Editing a Course Enrolment: Scholarship Record
22. Adding a Course Enrolment: RTP Stipend Amount Record
23. Editing a Course Enrolment: RTP Stipend Amount Record
Further reading
List other KB article page names, that may support the understanding of this article. The listed page names can then be converted into links to those pages.
External resources