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Objective

This article outlines the process to retrieve the Victorian Student Number (VSN) report from Paradigm, upload the report to Victorian Student Register (VSR) and then download the file from VSR. Lastly, you will need to upload the returned VSN file to Paradigm so the VSN field on student details will auto-populate from this action.

Complexity: MEDIUM

Page Contents

Assumptions

  • The User has the minimum required level to access the Reports Tab

  • The user has an understanding of the Australian Tertiary Education System / VET Sector.

  • The user has an understanding of the types of reports needing to be generated for Government reporting (HEIMS, AVETMISS and TESQA), internal reporting and communications to students (Letters)

Key terms and concepts

Running Victorian Student Number (VSN) report from Paradigm will generate and submit a report of all pending student registration information relevant to the VSR (Victorian Student Register). This includes the process to retrieve the VSN (Victorian Student Number) for new students.

The Victorian Student Number (VSN)

The Victorian Student Number (VSN) is issued when the student is first enrolled in a Victorian educational provider which is usually when they start in Prep, and remains current until the student turns 25 years.

The provider applies for the VSN on the student’s behalf. VSNs are issued to all students enrolled in primary and secondary schools (Government, Catholic and Independent) and to students enrolled at a TAFE or in a funded and/or accredited VET course at a Registered Training Organisation.

VSNs are nine-digit numbers that are similar to a tax file number, for example, 982567013.

Workflow

 1. How to run VSR reports

  1. Click on the Report tab on the side menu 

2. Click on VSR Reports option on the side menu

3. At the Get VSR Submission section, fill out the Report Period in the field (generally the from and to dates are in a month period). System has already set a number of default course enrolment statuses.

4. Click the Generate Report for Manual upload button

5. There will be a new requested record appear at the Request list section, click the 💾 icon to download the VSN file and save to your local folder.

6. Upload the downloaded file to Victorian Student Register (VSR) System

7. Once the file is ready to export from VSR, select the xml file format and download the file.

8. You will need to upload the returned VSN file to Paradigm by clicking the 💾 icon located far right against the request record, so the VSN field on student details will auto-populate.

9. Browse the file from your directory

10. Click on the Upload button

Further reading

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