Overview

Objective

Upon completion of this KB the user will be able to update in bulk fee associated with Scheduled Units

Assumptions

The User has the minimum required level to access the Units tab and an understanding that making changes within this section has system wide implications.
The user has an understanding of the Australian Tertiary Education System / VET Sector.

Key terms and concepts

Field Name	Brief Overview
Scheduled Unit Number	System allocated number
Unit Code(s)	Institution allocated unique unit codes to identify units of study
Class No	Identifying multiple groups or classes run at the same time.
Start Date	Commencing date of unit
Provider	If the provider has multiple institutions within the same system, this can identify which is running this instance of the unit
Course Id	An abbreviated Course Name or identifier allocated by the institution to uniquely identify the Course
Description	Fee Description Standard International
Fee	The dollar amount to be charged for this unit of Study
Invoice Fee Code	Which sub group with in the institution is responsible for the delivery of this unit and therefore is allocated the Fees

Implications

Students who have already been enrolled into the unit will not have their fees updated. This will need to be edited in the students enrolment page or done by Silverband in bulk. For more information please contact the Silverband help desk.

Workflow

How to Update Scheduled unit Fees in Bulk

This method assumes that the fees have been added to the individual scheduled units rather than using the Fees matrix. As well as that the fees being changed in bulk to the same amount. Different amounts will need to be done as separate updates.

Click On the Units tab in the side menu.
Click on the Search Scheduled units option in the side menu
Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
Click on the Search Scheduled Unit Button.
This will return a list of units that meet the searched criteria
To reduce the returned options start typing the name of the unit into this box The returned results will reduce to match the criteria.
Click on the tick boxes of all of the units that require a Scheduled Unit Fee update.
Scroll down and click on the Add Scheduled Units to List Button
In the Side menu click on the Bulk Edit Scheduled Fee Option
Scroll down to the Fee Associated with Scheduled units section.
Click on the tick boxes next to all of the fees to be updated.
Enter the dollar amount into the ( with no $) in to the Fee Field
Click on the Update Selected Fees Button.

How to Update Scheduled unit Invoice Fees Codes in Bulk

Click On the Units Tab in the side menu.
Click on the Search Scheduled units option in the side menu
Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
Click on the Search Scheduled Unit Button.
This will return a list of units that meet the searched criteria
To reduce the returned options start typing the name of the unit into this box The returned results will reduce to match the criteria.
Click on the tick boxes of all of the units that require a Scheduled Unit Fee update.
Scroll down and click on the Add Scheduled Units to List Button
In the Side menu click on the Bulk Edit Scheduled Fee Option
Scroll down to the Fee Associated with Scheduled units section.
Click on the tick boxes next to all of the fees to be updated.
Click on the Select Invoice Fee code Field and select the correct Fee Code
Click on the Update Selected Fees Button.

How to Delete Scheduled Unit Fees in Bulk

Click On the Units tab in the side menu.
Click on the Search Scheduled units option in the side menu
Enter any combination of Unit Code, Unit Name, Unit Provider, Start Date, End Date (Paradigm requires at least one search criteria)
Click on the Search Scheduled Unit Button.
This will return a list of units that meet the searched criteria
To reduce the returned options start typing the name of the unit into this box The returned results will reduce to match the criteria.
Click on the tick boxes of all of the units that require a Scheduled Unit Fee update.
Scroll down and click on the Add Scheduled Units to List Button
In the Side menu click on the Bulk Edit Scheduled Fee Option
Scroll down to the Fee Associated with Scheduled units section.
Click on the tick boxes next to all of the fees to be deleted
Click on the Delete Selected Fees Button.

Bulk Edit Scheduled Fee